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Active Roles 8.0.1 LTS - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Microsoft 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Active Roles integration with other One Identity and Quest products Active Roles integration with Duo Active Roles integration with Okta Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

View or modify Email Address settings

For an existing Office 365 user, you can use the E-mail Address settings tab in the Exchange Online Properties wizard to view or set the email address settings.

IMPORTANT: The modify option is applicable for Office 365 users on a non-federated environment only.

To view or modify the email address settings for an Azure AD user

  1. In the Exchange Online Properties wizard of an Office 365 user, click E-mail Settings.

  2. To add email addresses, click Add.

  3. In the E-mail Addresses dialog box, select the email address type, add the email address, and click OK.

  4. To modify a selected email address, click Edit.

  5. In the E-mail Addresses dialog box, edit the selected email address, and click OK.

  6. To delete a selected email address, click Remove.

  7. Click Save.
  8. Close the dialog box and click Save.

NOTE: The changes made to email address settings for the Office 365 user can be verified in the Microsoft Office 365 portal.

View or modify Mailbox features

You can use the Exchange Features tab to manage a variety of mailbox features for the Office 365 mailbox user.

To view or modify the Mailbox features for an Office 365 user

  1. In the Exchange Online Properties wizard of an Office 365 user, click Mailbox Features.

    The following mailbox features are displayed and can be managed for the Office 365 mailbox user:

    • Exchange ActiveSync: Allows the user to access the mailbox from a mobile device.
    • Outlook Web App: Allows the user to browse the mailbox with a cell phone or other wireless devices.
    • MAPI: Allows the user to access the mailbox from a MAPI client such as Microsoft Outlook.
    • IMAP4: Allows the user to access the mailbox from an IMAP4 client such as Outlook Express.
    • POP3: Allows the user to access the mailbox from a POP3 client such as Outlook Express.
    • Archive: If the mailbox is archive-enabled, you can view or change the archive properties.

  2. Under Mailbox Features, select the required feature you want to enable or disable for the Office 365 mailbox user, and then click Enable or Disable respectively.

  3. Click Save.

  4. Close the dialog box and click Save.

 NOTE: The changes made to MailBox Features for the Office 365 mailbox user can be verified in the Microsoft Office 365 portal.

Specify Archive Mailbox name

You can use the Exchange Features tab to view, modify, or specify the archive mailbox name of an archive-enabled Office 365 mailbox user.

To view, modify, or specify the archive mailbox name of an archive-enabled Office 365 mailbox user

  1. In the Exchange Online Properties wizard of an Office 365 user, click Mailbox Features.

  2. Under Mailbox Features, select Archive, click Enable, and then click Save.

  3. Click Properties.

    The Exchange Online Archive Mailbox wizard is displayed, which allows you to view or modify the archive name derived from the Microsoft Office 365 portal and displayed in the Specify a name for this archive field.

  4. Click OK, close the dialog box, and then click Save.

  5. To specify a new name to the archive, select Archive, click Enable, and then click Properties.

  6. On the Exchange Online Archive Mailbox wizard, in the Specify a name for this archive field, provide a name for the archive.
  7. Click OK, close the dialog box, and then click Save.

NOTE: The changes made to MailBox Features for the Office 365 mailbox user can be verified in the Microsoft Office 365 portal.

View or modify Mailbox settings

View or modify the Mailbox settings for an Office 365 User

For an existing Office 365 user, you can use the Mailbox settings tab in the Exchange Online Properties wizard to view or modify the messaging records management settings.

NOTE: The modify option is applicable for Office 365 users on all environments, such as, Federated, Synchronized and non-federated.

To view or modify the messaging records management settings for an Office 365 user

  1. In the Exchange Online Properties wizard of an Office 365 user, click Mailbox Settings.

  2. To place the user mailbox on litigation hold, make sure that the Exchange Online Plan 2 license is enabled for the Office 365 user.

    For information on enabling Office 365 licenses for a user, see Create a new Azure AD user.

  3. Under Messaging Records Management, click Properties, and then select the Enable litigation hold check box.

    An error is displayed if the Exchange Online Plan 2 license is not enabled for the user.

  1. In the Messaging records management description URL text box, enter URL of the location where the deleted mailbox items are preserved and changes made to mailbox items are recorded.

  2. In the Comments text box, enter the mailbox comments, and click Save.

    A message is displayed confirming the success of the operation.

  3. Close the dialog box and click Save.

NOTE: The changes made to Mailbox settings for the Office 365 user can be verified in the Microsoft Office 365 portal.
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