Identity Manager 9.2 - Administration Guide for Connecting to Exchange Online

Exchange Online mailboxes can send, receive, and save messages. Exchange Online recognizes several mailbox types. The mailbox types listed below are supported in One Identity Manager. Exchange Online mailboxes are loaded into One Identity Manager by synchronization.

Table 12: Supported mailbox types
Mailbox type	Description
User mailbox	User mailboxes are assigned to Azure Active Directory user accounts in an Exchange Online organization. You cannot create user mailboxes in One Identity Manager. User mailboxes are created by assigning the respective subscriptions to Azure Active Directory user accounts. By these means, user mailboxes are created that do not appear in One Identity Manager until after synchronization. The user mailboxes can be subsequently provisioned automatically in Exchange Online.
Equipment mailbox	Equipment mailboxes are resource mailboxes used for planning resources, such as computers or laptops. You can create equipment mailboxes in One Identity Manager. When you create an equipment mailbox, an Azure Active Directory user account is also created and linked to the mailbox.
Room mailbox	Room mailboxes are resource mailboxes used for planning meeting locations. You can room equipment mailboxes in One Identity Manager. When you create a room mailbox, an Azure Active Directory user account is also created and linked to the mailbox.
Shared mailbox	Shared mailboxes are mailboxes that are used by several users. You can create shared mailboxes in One Identity Manager. When you create a shared mailbox, an Azure Active Directory user account is also created and linked to the mailbox.
Discovery mailbox	In Exchange Online, a discovery mailbox that is used as target mailbox for searches using eDiscovery, is created by default. You cannot edit discovery mailboxes in One Identity Manager.

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Enter the following general main data.

Table 13: Mailbox general main data
Property	Description
Identity	Identity using the mailbox.
No link to an identity required	Specifies whether the mailbox is intentionally not assigned an identity. The value is determined from the linked user account.
Not linked to an identity	Indicates why the No link to an identity required option is enabled for this mailbox. The value is determined from the linked user account. Possible values: By administrator: The option was set manually by the administrator. By attestation: The user account was attested. By exclusion criterion: The user account is not associated with an identity due to an exclusion criterion. For example, the user account is included in the exclude list for automatic identity assignment (configuration parameter PersonExcludeList).
Azure Active Directory tenant	The Azure Active Directory tenant’s name.
Azure Active Directory user account	Azure Active Directory user account that uses this mailbox.
Name	Name of the mailbox.
Display name	Name as used in the address book.
Simple display	Simple display name for systems that cannot interpret all the characters of normal display names.
Phonetic display name	Display name in phonetic letters. It is used if the pronunciation and spelling of the name do not match. For example, the display name is used to sort recipients in the hierarchical address book if no sort order is given. They are sorted in ascending order from A to Z. If no phonetic name is given, they are sorted by the display name.
Sort order	Specifies the order in which to display recipients in the hierarchical address book. The larger the value, the higher the ranking in the sort order. If no order is given or more than one entries have the same sort order, recipients are sorted by their phonetic display name.
User ID	User ID for the user to log in to the mailbox. Example: <alias>@<domain.com> <user>@yourorganization.onmicrosoft.com
Alias	Unique email alias for identifying the mailbox.
Proxy addresses	Email addresses for the mailbox. You can also add other mail connectors (for example, CCMail, MS) in addition to the standard address type (SMTP, X400). Use the following syntax to set up other proxy addresses: Address type: new email address
Recipient type (detail)	Type of mailbox. Available mailboxes are: User, Room, Equipment, Shared, and Discovery.
Do not display in address list	Specifies whether the mailbox is visible in address books. Set this option if you want to prevent the mailbox from being displayed in address books. This option applies to all address books.
Risk index (calculated)	Maximum risk index value of all assigned groups. The property is only visible if the QER \| CalculateRiskIndex configuration parameter is set. For more information, see the One Identity Manager Risk Assessment Administration Guide.
Category	Categories the mailbox uses to inherit groups. Groups can be selectively inherited by mailboxes. To do this, the groups and mailboxes are divided into categories. Select one or more categories from the menu.
Groups can be inherited	Specifies whether the mailbox can inherit groups through the identity. If the option is set, the mailbox inherits groups through hierarchical roles, in which the identity is a member, or through IT Shop requests. If you add an identity with a mailbox to a department, for example, and you have assigned groups to this department, the mailbox inherits these groups. If an identity has requested group membership in the IT Shop and the request is granted approval, the identity's mailbox only inherits the group if the option is set.
Send and forward	Specifies whether to send and forward messages. Set this option to send messages to alternative recipients and mailbox owners.
Alternative recipient	Alternative recipient to which messages from this mailbox are forwarded. You can either enter an alternative recipient, a recipient group or a receive folder. To specify an alternative recipient Click next to the field. Select the table under Table which maps the recipient. Select the recipient under Alternative recipient. Click OK.
Sender authentication required	Specifies whether authentication data is requested from senders. Set this option to prevent anonymous senders mailing to the mailbox.
Moderation enabled	Specifies whether the mailbox is moderated. Use the Assign moderators task to specify the moderators. Then enable the option.
Sending message	Specifies how senders are notified when they send messages to moderated mailbox. Permitted values are: Do not notify: The sender is not notified. Only notify senders in your exchange organization: Only internal senders receive a notification. Notify all senders: Internal and external senders receive notification.
Message read status tracking enabled	Specifies whether this mailbox can show the read status of sent messages.

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