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Identity Manager 8.1.4 - Identity Management Base Module Administration Guide

Basics for mapping company structures in One Identity Manager Managing departments, cost centers, and locations Working with dynamic roles Employee administration
One Identity Manager users for employee administration Basic data for employee master data Entering employee master data Employee's central user account Employee's central password Employee's default email address Mapping multiple employee identities Disabling and deleting employees Password policies for employees Limited access to One Identity Manager Assigning company resources to employees Displaying the origin of an employee's roles and entitlements Analyzing role memberships and employee assignments Additional tasks for managing employees Determining an employee’s language Determining an employee's working hours Employee reports
Managing devices and workdesks Managing resources Setting up extended properties Configuration parameters for managing departments, cost centers, and locations Effective configuration parameters for setting up employees Configuration parameters for managing devices and workdesks

Workdesk location information

Enter the following information about a workdesk's location.

Table 59: Workdesk location information
Property Description

Primary department

Department to which the workdesk is primary assigned. A workdesk can obtain company resources over the primary assignments when One Identity Manager is correspondingly configured.

Primary location

Location to which the workdesk is primary assigned. A workdesk can obtain company resources over the primary assignments when One Identity Manager is correspondingly configured.

Fax

Fax number.

Remarks (fax)

Text field for additional explanation.

Building

Building

Room

Room.

Phone

Telephone number.

Floor

Floor.

Remarks (room)

Text field for additional explanation.

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Additional information about a workdesk

Enter additional device prerequisites are diskettes or CD drives necessary, for example.

Table 60: Miscellaneous workdesk data
Property Description

Setup date

Date of going into operation.

Withdrawal date

Date on which the workdesk is written off.

Leasing fee

Leasing fee.

Floppy disk drive required

Specifies whether this workdesk requires a floppy disk drive.

CD-ROM drive required

Specifies whether this workdesk requires a CD-ROM drive.

Comment

Text field for additional explanation.

Assigning company resources to workdesks

One Identity Manager uses different assignment types to assign company resources.

  • Indirect assignment

    In the case of indirect assignment of company resources, employees, devices, and workdesks are arranged in departments, cost centers, locations, business roles, or application roles. The total of assigned company resources for an employee, device, or workdesk is calculated from the position within the hierarchies, the direction of inheritance (top-down or bottom-up) and the company resources assigned to these roles. In the Indirect assignment methods a difference between primary and secondary assignment is taken into account.

  • Direct assignment

    Direct assignment of company resources results from the assignment of a company resource to an employee, device, or workdesk, for example. Direct assignment of company resources makes it easier to react to special requirements.

  • Assignment by dynamic roles

    Assignment through dynamic roles is a special case of indirect assignment. Dynamic roles are used to specify role memberships dynamically. Employees, devices, and workdesks are not permanently assigned to a role, just when they fulfill certain conditions. A check is performed regularly to assess which employees, devices, or workdesks fulfill these conditions. The means the role memberships change dynamically. For example, company resources can be assigned dynamically to all employees in a department in this way; if an employee leaves the department they immediately lose the resources assigned to them.

The following table shows the possible company resources assignments to workdesks.

NOTE: Company resources are defined in One Identity Manager modules and are not available until the modules are installed.
Table 61: Possible assignments of company resources to workdesks
Company Resource Direct assignment permitted Indirect assignment permitted Remarks

System roles

 + +  

Software

 + +  

Active Directory groups

 - +

All Active Directory computers that reference the workdesk device are added to Active Directory groups.

LDAP groups

 - +

All LDAP computers that reference the workdesk device are added to LDAP groups.

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Assigning workdesks to departments, cost centers, and locations

Assign workdesks to departments, cost centers, and locations so that they obtain company resources through these organizations. To assign company resources to departments, cost centers, or locations, use the appropriate organization tasks.

To assign a workdesk to departments, cost centers, and locations (secondary assignment; default method)

  1. Select the Devices & Workdesks | Workdesks | Names category.
  2. Select the workdesk in the result list.
  3. Select the Assign organizations task.

  4. In the Add assignments pane, assign the organizations:

    • On the Departments tab, assign departments.

    • On the Locations tab, assign locations.

    • On the Cost centers tab, assign cost centers.

    TIP: In the Remove assignments pane, you can remove assigned organizations.

    To remove an assignment

    • Select the organization and double-click .

  5. Save the changes.

To assign a workdesk to departments, cost centers, and locations (primary assignment)

  1. Select the Devices & Workdesks | Workdesks | Names category.
  2. Select the workdesk in the result list.
  3. Select the Change master data task.
  4. Adjust the following master data:
    • Primary department
    • Primary cost center
    • Primary location
  5. Save the changes.
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