Role types for the IT Shop
Create role types in order to classify roles. You can use role types to limit the approval policies in effect for shelves. To do this, assign role types to shelves and approval policies.
You can also assign role types to shops if you want to apply further criteria to distinguish between shops. Role types for shops do not, however, influence how the approval policies in effect are determined.
To edit a role type
-
In the Manager, select the IT Shop | Basic configuration data | Role types.
-
In the result list, select the role type and run the Change main data task.
- OR -
Click 
in the result list.
-
Enter a name and detailed description for the role type.
- Save the changes.
Related topics
Business partners
In One Identity Manager, you can enter the data for external businesses that could be act as manufacturers, suppliers, or partners. You assign a manufacturer to a service item.
To edit business partners
-
In the Manager, set the IT Shop | Basic configuration data | Business partners.
-
In the result list, select a business partner and run the Change main data task.
- OR -
Click in the result list.
-
Edit the business partner's main data.
- Save the changes.
Enter the following data for a company.
Table 64: General main data of a company
|
Company |
Short description of the company for the views in One Identity Manager tools. |
|
Name |
Full company name. |
|
Surname prefix |
Additional company name. |
|
Short name |
Company's short name. |
|
Contact |
Contact person for the company. |
|
Partner |
Specifies whether this is a partner company. |
|
Customer number |
Customer number at the partner company. |
|
Supplier |
Specifies whether this is a supplier. |
|
Customer number |
Customers number at supplier. |
|
Leasing partner |
Specifies whether this is a leasing provider or rental firm. |
|
Manufacturer |
Specifies whether this is a manufacturer. |
|
Remarks |
Text field for additional explanation. |
Table 65: Company address
|
Street |
Street or road. |
|
Building |
Building |
|
Zip code |
Zip code. |
|
City |
City. |
|
State |
State. |
|
Country |
Country. |
|
Phone |
Company's telephone number. |
|
Fax |
Company's fax number. |
|
Email address |
Company's email address. |
|
Website |
Company's website. Click the  button to display the web page in the default web browser. |
Functional areas
To analyze rule checks for different areas of your company in the context of identity audit, you can set up functional areas. Functional areas can be assigned to hierarchical roles and service items. You can enter criteria that provide information about risks from rule violations for functional areas and hierarchical roles. To do this, you specify how many rule violations are permitted in a functional area or a role. You can enter separate assessment criteria for each role, such as a risk index or transparency index.
Moreover, functional areas can be replaced by peer group analysis during request approvals or attestation cases.
Example: Use of functional areas
To assess the risk of rule violations for service items. Proceed as follows:
-
Set up functional areas.
-
Assign service items to the functional areas.
-
Specify the number of rule violations allowed for the functional area.
-
Assign compliance rules required for the analysis to the functional area.
-
Use the One Identity Manager report function to create a report that prepares the result of rule checking for the functional area by any criteria.
To create or edit a functional area
-
In the Manager, select the IT Shop > Basic configuration data > Functional areas category.
-
In the result list, select a function area and run the Change main data task.
- OR -
Click in the result list.
-
Edit the function area main data.
- Save the changes.
Enter the following data for a functional area.
Table 66: Functional area properties
|
Functional area |
Description of the functional area |
|
Parent Functional area |
Parent functional area in a hierarchy.
Select a parent functional area from the list for organizing your functional areas hierarchically. |
|
Max. number of rule violations |
List of rule violation valid for this functional area. This value can be evaluated during the rule check.
NOTE: This property is available if the Compliance Rules Module is installed. |
|
Description |
Text field for additional explanation. |
Related topics
Chief approval team
Sometimes, approval decisions cannot be made for requests because the approver is not available or does not have access to One Identity Manager tools. To complete these requests, you can define a chief approval team whose members are authorized to intervene in the approval process at any time.
There is a default application role in One Identity Manager for the chief approval team. Assign this application role to all employees who are authorized to approve, deny, cancel requests in special cases, or to authorize other approvers. For detailed information about application roles, see the One Identity Manager Authorization and Authentication Guide.
Table 67: Default application role for chief approval team
|
Chief approval team |
Chief approvers must be assigned to the Request & Fulfillment | IT Shop | Chief approval team application role.
Users with this application role:
- Approve through requests.
- Assign requests to other approvers.
|
To add members to the chief approval team
-
In the Manager, select the IT Shop > Basic configuration data > Chief approval team category.
-
Select the Assign employees task.
In the Add assignments pane, assign the employees who are authorized to approve all requests.
TIP: In the Remove assignments pane, you can remove the assignment of employees.
To remove an assignment
- Save the changes.
Detailed information about this topic
.