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Identity Manager 9.2.1 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange environments Synchronizing a Microsoft Exchange environment
Setting up initial synchronization with Microsoft Exchange Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Basic data for managing a Microsoft Exchange environment Microsoft Exchange structure Microsoft Exchange mailboxes Microsoft Exchange mail users and Microsoft Exchange mail contacts Microsoft Exchange mail-enabled distribution groups Microsoft Exchange dynamic distribution groups Microsoft Exchange mail-enabled public folders Extensions for supporting Exchange Hybrid environments Error handling Configuration parameters for managing a Microsoft Exchange environment Default project template for Microsoft Exchange Processing methods of Microsoft Exchange system objects Microsoft Exchange connector settings

Displaying hierarchical address books

In a hierarchical address book (HAB), the recipients (mailboxes, mail users, mail contacts, mail-enabled distribution groups) are represented in a hierarchically organized structure.

For more information, see https://learn.microsoft.com/en-us/exchange/address-books/hierarchical-address-books/hierarchical-address-books?view=exchserver-2019.

The hierarchy structure is based on the Active Directory group hierarchy. The Active Directory group that represents the root of the hierarchical address book is linked to the Microsoft Exchange organization. The mail-enabled distribution groups that map a hierarchical address book are labeled with the Hierarchical group option.

The following properties are used to define the order in which the recipients are displayed.

  • Sort order: Specifies the order in which to display recipients in the hierarchical address book. The larger the value, the higher the ranking in the sort order.

  • Phonetic display name: If no sort order is given or several entries have the same sort order, sorting is done by phonetic name.

  • Simple display: If no phonetic display name is entered, sorting is done according to the display name.

  • Alias: If no simple display name is entered, the alias is used for sorting.

To display the hierarchical address book

  1. In the Manager, select the Active Directory > Exchange system administration category.

  2. Select the organization from the result list.

  3. Select the Show hierarchical address book report.

Related topics

Microsoft Exchange mailbox databases

Mailbox data such as messages received, attachments, folders, documents is stored in the mailbox database.

To display mailbox database main data

  1. In the Manager, select the Active Directory > Exchange system administration > <organization> > Organization configuration > Mailbox databases category.

  2. Select a mailbox database in the result list.

  3. Select the Change main data task.

To display the mailbox server of a mailbox database main data

  1. In the Manager, select the Active Directory > Exchange system administration > <organization> > Organization configuration > Mailbox databases category.

  2. Select a mailbox database in the result list.

  3. Select the Change main data task.

The following main data is displayed:

Table 15: Mailbox database main data
Property Description

Exchange organization

Name of the organization.

Name

Name of the mailbox database.

Administrative description

Administrative description of the mailbox database.

Master

Specifies where to find the mailbox database master. A server or a database availability group can be entered.

Master type

Type of mailbox database master.

Exchange database

Storage location of the server.

Store

Name of the storage group.

Public folder database

Name of the public folder database.

Offline address list

Name of the default offline address list.

Store deleted mailboxes [days]

Number of days the deleted mailboxes stay on the server before they are finally removed.

Store deleted objects [days]

Number of days the deleted objects (email message for example) remain on the server before being removed.

Warn at [KB]

Global setting for the maximum size of mailboxes in KB. If this size is exceeded the user is sent a warning that messages must be deleted in the archive mailbox.

Prohibit send at [KB]

Global setting for the size of mailboxes in KB above which, sending messages is prohibited. If this size is exceeded the user is sent a message that messages must be deleted in the archive mailbox. The user is not able to send more messages until the size of the mailbox has been reduced.

Prohibit transfer at [KB]

Global setting for the size of mailboxes in KB above which, sending, and receiving messages is prohibited.

Warning interval

Interval for warnings for mailbox databases.

Do not delete permanently before a backup is made

Specifies whether objects are allowed to be deleted after a final backup is run.

Journal recipient

All messages sent using the mailbox database are logged in this mailbox or distribution group.

Maintenance schedule

Maintenance schedule for the database.

Mounted

Status of the database. Specifies whether the database is linked in or not.

Circular logging

Specifies whether the log data are reused or new.

Recovery

Specifies whether the database is a recovery database.

Exclude from mailbox provisioning load balancing

Specifies whether to permanently exclude the database from the mailbox provisioning load balancing that randomly and evenly distributes new mailboxes among available databases.

Temporarily exclude from mailbox provisioning load balancing

Specifies whether to temporarily exclude the database from the mailbox provisioning load balancing that randomly and evenly distributes new mailboxes among available databases.

Microsoft Exchange address lists

Microsoft Exchange offers you the possibility to manage address lists for your Microsoft Exchange organization. Members in address lists can be mailboxes, mail users, mail contacts or email enabled distribution groups and email enabled public folders. Offline address lists allow a mailbox user to get the address list data and work with it offline.

To display address list main data

  1. In the Manager, select the Active Directory > Exchange system administration > <organization> > Organization configuration > Address lists category.

  2. Select the address list in the result list.

  3. Select the Change main data task.

The following main data is displayed:

Table 16: Address list main data
Property Description

Exchange organization

Name of the organization.

Name

Address list name.

Parent address list

Name of the parent address list.

Display name

Display name of the address list. This name is used to display the address lists in clients, for example, Outlook.

Administrative description

Administrative description of the mailbox database.

Container

Container for the address list.

Condition

Additional condition for the filter rule.

Filter rules

Filter rules for finding members in the address list.

Global address list

Specifies whether the list is global.

All recipient types

Specifies whether all recipient types are permitted in the address list.

User mailboxes

Specifies whether user mailboxes are permitted in the address list.

Mail users

Specifies whether mail users are permitted in the address list.

Mail contacts

Specifies whether mail contacts are permitted in the address list.

Mail-enabled distribution groups

Specifies whether mail-enabled distribution groups are permitted in the address list.

Resource mailboxes

Specifies whether resource mailboxes are permitted in the address list.

None

Specifies whether any recipients are permitted in the address list.

To display main data of an offline address list

  1. In the Manager, select the Active Directory > Exchange system administration > <organization> > Organization configuration > Offline address lists category.

  2. Select the offline address list in the result list.

  3. Select the Change main data task.

Table 17: Offline address list main data
Property Description

Exchange organization

Name of the organization.

Name

Name of the offline address list.

Administrative description

Administrative description of the offline address list.

Default offline address list

Labels this as a default offline address list.

Server

Microsoft Exchange server where the offline address list is stored.

Supports Outlook

Information about which Outlook versions are supported.

Schedule

Update interval for the offline address list.

Microsoft Exchange public folders

Public folders are used to allow identities shared access to information. Public folders can be structured hierarchically and are connection with a public folder database.

To display public folder main data

  1. In the Manager, select the Active Directory > Exchange system administration > <organization> > Organization configuration > Public folders category.

  2. Select the public folder in the result list.

  3. Select the Change main data task.

The following main data is displayed:

Table 18: Public folder main data
Property Description

Exchange organization

Name of the organization.

Name

Name of the public folder.

Parent public folder

Name of the parent public folder.

Path

Name of the public folder including path.

Read state per user

Specifies whether information about read and unread messages is tracked per user.

To display main data of a public folder

  1. In the Manager, select the Active Directory > Exchange system administration > <organization> > Organization configuration > Public folder database category.

  2. Select the public folder database in the result list.

  3. Select the Change main data task.

The following main data is displayed:

Table 19: Main data for a public folder database

Property

Description

Exchange organization

Name of the organization.

Name

Name of the database.

Administrative description

Administrative description of the database.

Store

Name of the storage group.

Servers

If this is a copy of the database, the server on which the original copy is to be found is entered here.

Mounted

Status of the database. Specifies whether the database is linked in or not.

Replication interval [min]

Interval for replication the database in minutes.

Max. send size [KB]

Maximum size for replicated messages in KB.

Max. element size [KB]

Maximum size of elements in KB.

Warn at [KB]

Setting for the maximum size of the database in KB. A warning is sent if this size is exceeded.

Provisioning prohibited at [KB]

Setting for the size of messages in KB. Messages that exceed this size cannot be published.

Database path

Storage location of the server.

Folders expire after [days]

Expiry data for folders in this public folder store in days.

Store deleted objects [days]

Number of days the deleted objects (messages, for example) remain on the server before being removed.

Do not delete permanently before a backup is made

Specifies whether objects are allowed to be deleted after a final backup is run.

Distinguished name

Old style distinguished name of the database.

Circular logging

Specifies whether the log data are reused or new.

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