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Active Roles 8.2 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Configuring rule-based autoprovisioning and deprovisioning
Configuring Provisioning Policy Objects
User Logon Name Generation E-mail Alias Generation Exchange Mailbox AutoProvisioning Group Membership AutoProvisioning Home Folder AutoProvisioning Property Generation and Validation Script Execution O365 and Azure Tenant Selection AutoProvisioning in SaaS products
Configuring Deprovisioning Policy Objects
User Account Deprovisioning Group Membership Removal User Account Relocation Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Permanent Deletion Office 365 Licenses Retention Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Script Execution Notification Distribution Report Distribution
Configuring entry types Configuring a Container Deletion Prevention policy Configuring picture management rules Managing Policy Objects Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Configuring policy extensions
Using rule-based and role-based tools for granular administration Workflows
About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Azure tenant types and environment types supported by Active Roles Using Active Roles to manage Azure AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports and URLs used by Active Roles Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Error handling – If-Else activity

When configuring an If-Else activity, you can choose whether to suppress errors encountered by that activity. The following option is available: Continue workflow even if this activity encounters an error. If this option is not selected (default setting), then an error condition encountered by the activity causes Active Roles to stop the workflow. If you select this option, the workflow continues regardless of whether or not the If-Else activity or any activity within the If-Else activity encounters an error condition.

Stop/Break activity

A Stop/Break activity is used to immediately end all activities of a running workflow instance. You can use it within a branch of an If-Else activity, so as to terminate the workflow once a certain condition occurs.

An example is a requirement for the validation of the requested data changes to deny certain operations because applying such operations would result in unacceptable data being written to the directory. To address this requirement, you can use a workflow with an If-Else branch that runs upon detection of unacceptable data in the requested operation, and add a Stop/Break activity to that branch. In this way, your workflow will block the unwanted operations, safeguarding the directory data.

The Stop/Break activity logs a message when terminating the workflow instance. You can specify a message text as an activity setting to provide the reason for the workflow instance termination. The activity includes that message in the event that is recorded to the Active Roles event log on the computer running the Active Roles Administration Service.

Add Report Section activity

You can use the Add Report Section activity to add custom information to the change history report (in case of workflow started by an operation request) or run history report (in case of automation workflow). The activity adds a separate section to the Workflow activities and policy actions area of the report. The section consists of a header and a body. The activity provides the following options for configuring the text to be displayed in the header and the body of the report section:

  • You can specify whether the report section is intended to display information about successful operation or error condition. In the latter case, the text of the header and the body of the report section is displayed in red.

  • You can compose the header text of data entries that will be calculated during execution of the activity. The activity offers various data entry types, allowing the header text to include properties of objects involved in the workflow and related objects, date and time of activity execution, and workflow parameters.

  • You can configure the body text to include multiple strings, with each string composed by using the same options that are available for the header text string. Thus, in addition to literal text strings and formatting characters, the body text may include information about object properties and other string values the activity will calculate in workflow run time.

You can also add the Add Report Section activity to a certain If-Else branch to have the report indicate that the workflow executed that branch of activities.

Search activity

A Search activity allows you to perform searches against directory data to find objects, such as users or groups, that match the criteria you specify based on object properties, object location, and other information available in the execution environment of the workflow, and to pass these objects to other activities so that the workflow can perform the appropriate actions on them. You can insert activities into a Search activity and have those activities process the objects found by the Search activity.

The following topics cover the configurable settings of a Search activity:

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