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Active Roles 7.4.1 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 License Management Office 365 Roles Management User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure_Overview
Config ARS to Manage Hybrid AD Objects Managing Hybrid AD Users Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Azure O365 or Unified Groups
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling delegation for Federated Authentication

Office 365 Granular license Management

Office 365 Granular user license management

Office 365 license assignment to Azure AD users is controlled or restricted by creating a new provisioning policy and applying the policy to the Organizational Unit.

To create and apply the new policy

  1. From the Active Roles Console, create a Policy Object. For instructions on creating a policy object, see the section Creating a Policy Object, in the Active Roles Administration Guide.

NOTE: In Active Roles Console, select Office 365 License Management as the Policy to Configure page.
  1. From the Web interface, assign or modify the Office 365 license for an Azure AD User.

    The Policy is triggered for any Azure AD user in the Organization Unit for which the Office 365 License Management policy is applied.

    If the policy conditions are not satisfied while assigning or modifying Azure AD User licenses, the following policy violation error is displayed:

    Provisioning policy failure. The Office365 License Management policy encountered an error. Excepton in Office365 License Management Policy violation: The Azure user License(s) O365_BUSINESS_ESSENTIALS-INTUNE_O365, can be assigned. The policy prescribes that this Azure User requires only the specified license in the policy object to be assigned.

  1. To check for policy violations, access the object in the Active Roles Console, right-click and click Check Policy.

    For a container object, this displays the Check Policy dialog box.

  2. Review the options in the Check Policy dialog box and click OK.

    The Policy Check Results window is displayed.

NOTE: For information on Azure AD user provisioning policy for Office 365 licenses management see the Office 365 License Management section in the Active Roles Administration Guide.

Office 365 roles management for hybrid environment users

Active Roles enables you to perform the following Office 365 roles management tasks for hybrid users:

IMPORTANT:For the Office 365 Roles to be listed on the Web Interface, run the following commands:

  • To get the guest inviter directory role template- $roleTemplate = Get-AzureADDirectoryRoleTemplate | ? { $_.DisplayName -eq "Guest Inviter" }.
  • To enable an instance of the DirectoryRole template- Enable-AzureADDirectoryRole -RoleTemplateId $roleTemplate.ObjectId.

Assign Office 365 roles to existing hybrid users

To assign Office 365 roles to existing hybrid users

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Click the specific domain, Container or the Organizational Unit, and then select the check-box corresponding to the specific user for which you want to view or update the properties.
  2. In the Command pane, click Azure properties.

    The Azure Properties dialog box for the user is displayed.

  3. Click O365 Roles tab.

    The O365 Roles wizard displays the Office 365 roles, for example the Helpdesk Administrator, Directory Readers, and more.

  1. Select the check boxes corresponding to the Office 365 roles that need to be assigned to the user, and click Finish.

Modify Office 365 roles assigned to hybrid users

Modify Office 365 roles assigned to hybrid users

To modify the Office 365 roles assigned to existing hybrid users

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Click the specific domain, Container or the Organizational Unit, and then select the check-box corresponding to the specific user for which you want to view or update the properties.
  2. In the Command pane, click Azure properties.
  3. In the Azure Properties dialog box, click O365 Roles tab.

    The O365 Roles wizard displays the Office 365 roles, for example the Helpdesk Administrator, Directory Readers, and more.

  1. Select or clear the check boxes corresponding to the Office 365 roles that need to be assigned or removed for the user, and click Finish.

    The Office 365 roles assigned can be viewed on the user's Azure Properties | O365 Roles wizard.

    The results can also be viewed on the Azure portal's Licenses and Directory role tabs.

NOTE: When a user is de-provisioned, all the roles that were assigned to the user are retained.

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