Active Roles 7.4.1 - Administration Guide

Step 1: Creating and configuring the Managed Unit

Step 1: Creating and configuring the Managed Unit

You can create and configure the Managed Unit by using the Active Roles console:

1. In the console tree, under Configuration, right-click Managed Units, and select New | Managed Unit.
2. In Name, type a name for the Managed Unit. For example, you might type Deprovisioned Users.
3. Click Next.
4. Configure the membership rule to have the Managed Unit include the deprovisioned user accounts from all domains that are registered with Active Roles (managed domains):
   1. On the wizard page, click Add.
   2. In the Membership Rule Type dialog box, click Include by Query, and then click OK.
   3. Use the Create Membership Rule window to set up the rule:
      • In Find, click Users.
      • Click Browse and select Active Directory.
      • Click the Advanced tab.
      • Click the Field button, and then click Notes.
      • In Condition, click Is (exactly).
      • In Value, type Deprovisioned.

   At this stage, the window should look as in the following figure:

   Figure 80: Find Groups

   

4. On the wizard page, click Add.
5. In the Membership Rule Type dialog box, click Retain Deprovisioned, and then click OK.

5. Click Next, click Next, and then click Finish.

Step 2: Configuring the Policy Object

Step 2: Configuring the Policy Object

You can configure the Policy Object you need by modifying the Policy Object that implements the previous scenario, see Scenario 1: Disabling and renaming the user account upon deprovisioning earlier in this section.

Display the Properties dialog box for that Policy Object and go to the Policies tab. Then, select the policy from the list, and click View/Edit to display the Group Object Deprovisioning Policy Properties dialog box. Click the Change Properties tab.

The Change Properties tab looks similar to the page of the same name in the wizard you used to create the Policy Object. You can use that tab to add the update rule for the Notes property:

1. Click Add to display the Select Object Property dialog box.
2. Select the check box next to the Notes property, and then click OK.
3. In the Add Value dialog box, type Deprovisioned in the ‘Notes’ must be box, and then click OK.

Click OK to close the Group Object Deprovisioning Policy Properties dialog box.

Step 3: Applying the Policy Object

Step 3: Applying the Policy Object

You can apply the Policy Object by using the Scope tab in the Properties dialog box for that Policy Object:

1. On the Scope tab, click the Scope button to display the Active Roles Policy Scope window for the Policy Object you are managing.
2. Click Add and select the domain, OU, or Managed Unit where you want to apply the policy.
3. Click OK to close the Active Roles Policy Scope window.
4. Click OK to close the Properties dialog box for the Policy Object.

For more information on how to apply a Policy Object, see Applying Policy Objects and Managing policy scope earlier in this chapter.

Office 365 Licenses Retention

Office 365 Licenses Retention

This policy is intended to automate retention of all or selected Office 365 licenses assigned to an Azure AD user after the Azure AD user is deprovisioned successfully.