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Active Roles 7.4.1 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 License Management Office 365 Roles Management User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure_Overview
Config ARS to Manage Hybrid AD Objects Managing Hybrid AD Users Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Azure O365 or Unified Groups
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling delegation for Federated Authentication

How to configure a Home Folder Deprovisioning policy

To configure a Home Folder Deprovisioning policy, select Home Folder Deprovisioning on the Policy to Configure page in the New Deprovisioning Policy Object wizard or in the Add Deprovisioning Policy wizard. Then, click Next to display the Options to Deprovision Home Folder page.

Figure 85: Options to Deprovision Home Folder

On this page, you can select the home folder deprovisioning options you want Active Roles to apply when deprovisioning a user.

The names of the first four options are self-explanatory. These refer to the policy options summarized in the table above:

  • Remove the user’s permissions on the home folder
  • Grant the user’s manager read-only access to the home folder
  • Grant these users or groups read-only access to the home folder
  • Make this user or group the owner of the home folder

Select check boxes next to the options you want to be applied.

The third option requires that you click the Select button to choose users or groups. The users or groups you select will be authorized to view and retrieve data from the home folders of the deprovisioned users.

The fourth option requires that you click the Select button to choose one user or group. The user or group you select will be authorized to control permissions on the home folders of the deprovisioned users.

You can also configure the policy to delete home folders. If you select the Delete the home folder when the user account is deleted check box, the policy causes Active Roles to delete the home folder once the user account associated with that folder is deleted. You can refine this behavior by selecting one of these options from the list beneath the check box:

  • If home folder is empty  Prevents Active Roles from deleting non-empty home folders. If a given home folder contains any data, the policy does not delete that folder.
  • Always  Allows Active Roles to delete both empty and non-empty home folders. Regardless of whether a given home folder contains any data, the policy deletes that folder upon user account deletion.

When you are done, click Next and follow the instructions in the wizard to create the Policy Object.

Steps for configuring a Home Folder Deprovisioning policy

To configure a Home Folder Deprovisioning policy

  1. On the Policy to Configure page, select Home Folder Deprovisioning, and then click Next.
  2. On the Options to Deprovision Home Folder page, select the options you want the policy to apply when deprovisioning a user account. You can select any combination of these options to deprovision the home folder for the deprovisioned user account:
    • Remove the user’s permissions on the home folder
    • Grant the user’s manager read-only access to the home folder
    • Grant these users or groups read-only access to the home folder
    • Make this user or group the owner of the home folder
    • Delete the home folder when the user account is deleted
  3. If you selected the Grant these users or groups read-only access to the home folder check box, click Select and use the Select Objects dialog box to specify the users or groups you want.
  4. If you selected the Make this user or group the owner of the home folder check box, click Select and use the Select Objects dialog box to specify the user or group you want.
  5. If you selected the Delete the home folder when the user account is deleted check box, select one of these options:
    • Always to have the policy delete the home folder regardless of whether the folder contains any files or sub-folders.
    • If home folder is empty to prevent the home folder from being deleted if it contains any files or sub-folders.
  6. Click Next.
  7. On the Enforce Policy page, you can specify objects to which this Policy Object is to be applied:
    • Click Add, and use the Select Objects dialog box to locate and select the objects you want.
  8. Click Next, and then click Finish.

Scenario: Removing access to home folder

The policy described in this scenario performs the following functions during the user deprovisioning process:

  • Removes all permissions the user had to his or her home folder.
  • Designates the Administrators group as the owner of deprovisioned home folders.

To implement this scenario, you must perform the following actions:

  1. Create and configure the Policy Object that defines the appropriate policy.
  2. Apply the Policy Object to a domain, OU, or Managed Unit.

As a result, when deprovisioning a user account in the container you selected in Step 2, Active Roles modifies the security on the user’s home folder as prescribed by this policy.

The following two sections elaborate on the steps to implement this scenario.

Step 1: Creating and configuring the Policy Object

Step 1: Creating and configuring the Policy Object

You can create and configure the Policy Object you need by using the New Deprovisioning Policy Object wizard. For information about the wizard, see Creating a Policy Object in the Policy Object management tasks section earlier in this chapter.

To configure the policy, click Home Folder Deprovisioning on the Select Policy Type page of the wizard. Then, click Next.

On the Options to Deprovision Home Folder page, select both the Remove the user’s permissions on the home folder and Grant the user’s manager read-only access to the home folder check boxes.

Make sure that no other check boxes on the page are selected. Then, click Next and follow the instructions in the wizard to create the Policy Object.

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