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Identity Manager On Demand Hosted - Identity Management Base Module Administration Guide

Basics for mapping company structures in One Identity Manager Dynamic roles Departments, cost centers, and locations
One Identity Manager users for managing departments, cost centers, and locations Basic information for departments, cost centers, and locations Creating and editing departments Creating and editing cost centers Creating and editing locations Setting up IT operating data for departments, cost centers, and locations Assigning employees, devices, and workdesks to departments, cost centers, and locations Assigning company resources to departments, cost centers, and locations Creating dynamic roles for departments, cost centers, and locations Dynamic roles with incorrectly excluded employees Assign organizations Specifying inheritance exclusion for departments, cost centers, and locations Assigning extended properties to departments, cost centers, and locations Reports about departments, cost centers, and locations
Employee administration
One Identity Manager users for employee administration Basic data for employee main data Employee's central user account Employee's default email address Employee's central password Mapping multiple employee identities Password policies for employees Creating and editing employees Disabling and deleting employees Deleting all employee related data Limited access to One Identity Manager Changing the certification status of employees Assigning company resources to employees Displaying the origin of employees' roles and entitlements Analyzing role memberships and employee assignments Displaying the employees overview Displaying and deleting employees' Webauthn security keys Determining the language for employees Determining employees working hours Manually assigning user accounts to employees Entering calls for employees Assigning extended properties to employees Employee reports
Managing devices and workdesks Managing resources Setting up extended properties Configuration parameters for managing departments, cost centers, and locations Configuration parameters for managing employees Configuration parameters for managing devices and workdesks

Inheritance exclusion: Specifying conflicting roles

You can define conflicting roles to prevent employees, devices, or workdesks from being assigned to several roles at the same time and from obtaining mutually exclusive company resources through these roles. At the same time, specify which departments, cost centers, and locations are mutually exclusive. This means you may not assign these roles to one and the same employee (device, workdesk).

NOTE: Only roles, which are defined directly as conflicting roles cannot be assigned to the same employee (device, workdesk). Definitions made on parent or child roles do not affect the assignment.

Example:

Cost center B is named as conflicting role to cost center A. Jenna Miller and Hans Peters are members of cost center A. Louise Lotte is a member of cost center B. Hans Peters cannot be assigned to cost center B. Apart from that, One Identity Manager prevents Jenna Miller and Louise Lotte from being assigned to cost center A.

Figure 12: Members in conflicting roles

To configure inheritance exclusion

  • In the Designer, set the QER | Structures | ExcludeStructures configuration parameter and compile the database.

    NOTE: If you disable the configuration parameter at a later date, model components and scripts that are not longer required, are disabled. SQL procedures and triggers are still carried out. For more information about the behavior of preprocessor relevant configuration parameters and conditional compiling, see the One Identity Manager Configuration Guide.

Related topics

Dynamic roles

Dynamic roles are used to dynamically assign memberships to departments, cost centers, location, business roles, application roles, and IT Shop nodes. Employees, devices, and workdesks are not permanently assigned to these roles, just when they fulfill certain conditions. A check is performed regularly to assess which employees (devices or workdesks) fulfill these conditions. The means the role memberships change dynamically. For example, company resources can be assigned dynamically to all employees in a department in this way; if an employee leaves the department they immediately lose the resources assigned to them.

Example: Dynamic role functionality

All external employees are added to a new dynamic role. These employees should be assigned to a company resource ABC. The dynamic role is initially defined with the following data:

Dynamic role External employees
Description All external employees
Object class PERSON
Condition IsExternal = 1
Department A_1

The department A_1 is now assigned the resource ABC. All employees who fulfill the condition at the time the dynamic role was defined are assigned to department A_1 and therefore inherit the resource ABC. Employees who fulfill the condition at a later date, are assigned to department A_1 from that moment. Conversely, employees in department A_1 are removed the moment the are no longer known as external employees by One Identity Manager. The resource ABC is no longer available to those employees assuming they have not been assigned the resource through other channels.

Role memberships through dynamic roles are implemented as indirect, secondary assignments. Therefore secondary assignment of employees, devices, and workdesks to role classes must be permitted. If necessary, further configuration settings need to be made.

Employees can excluded automatically from dynamic roles on he basis of a denied attestation or a rule violation. An excluded list is maintained to do this. Excluded lists can also be defined for individual employees. In addition, employees can also become members of the role directly or by assignment request or delegation. These memberships are not restricted by the exclusion list.

For more information on automatic exclusion in the event of a denied attestation, see the One Identity Manager Attestation Administration Guide. For more information on automatic exclusion in the event of a rule violation, see the One Identity Manager Web Designer Web Portal User Guide.

Detailed information about this topic
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Creating and editing dynamic roles

You can create dynamic roles for departments, cost centers, locations, business roles, application roles, and IT Shop nodes. This allows you to specify memberships in these roles.

To create a dynamic role

  1. In the Manager, select the role for which you want to create a dynamic role.

  2. Select the Create dynamic role task.

  3. Enter the required main data.

  4. Save the changes.

To edit a dynamic role

  1. In the Manager, select the role for which the dynamic role was created.

  2. Open the role's overview form.

  3. Select the Dynamic roles form element and click on the dynamic role.

  4. Select the Change main data task.

  5. Edit the data and then save the changes.

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Tips about conditions for dynamic roles

IMPORTANT: If the condition includes a large number of objects to assign, calculating memberships can place a heavy load on the DBQueue Processor and consequently on the database server.

A dynamic role condition is defined as a valid Where clause for database queries and must relate to the selected Person, Hardware, or Workdesk object class.

In the Manager, you have different ways of creating conditions:

  • You can enter them directly as an SQL query.

  • You can use the Where clause wizard to create the conditions.

  • Alternatively, you can enter conditions for employee objects with the filter designer.

    NOTE: If you select the For the account with the target system type or For the entitlement with target system type condition type in the filter designer, only columns that are mapped in Unified Namespace and for which the Display in the filter designer column property is enabled can be selected.

Using the @UID_Org variable, you can access the role or organization referenced by the dynamic role.

Example:

The condition for the dynamic role for employees only takes effect if the employee's location (Person.UID_Locality) matches the location of the assigned role or the organization (BaseTree.UID.UID_OrgLocality).

Where clause extension:

...

and uid_locality = (select b.UID_OrgLocality from BaseTree b where b.UID_Org = @UID_Org)

Example:

The condition for the dynamic role for employees is only effective if the assigned role or organization have a certain property.

Where clause extension:

...

and exists (select top 1 1

from BaseTree b

where b.UID_Org = @UID_Org

and b.CustomProperty01 = '123'

)

NOTE: If you add comments to the condition using the comment characters --, // or %, the DBQueue Processor cannot correctly calculate the dynamic role. The calculation quits with an error. Always use the comment characters /* ... */ to enclose comments.

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