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One Identity Safeguard for Privileged Passwords 6.7.4 - Administration Guide

Introduction System requirements and versions Using API and PowerShell tools Using the virtual appliance and web management console Cloud deployment considerations Setting up Safeguard for Privileged Passwords for the first time Using the web client Getting started with the desktop client Using the desktop client Search box Privileged access requests Toolbox Accounts Account Groups Assets Asset Groups Discovery Entitlements Partitions Settings
Access Request settings Appliance settings Asset Management settings Backup and Retention settings Certificates settings Cluster settings Enable or Disable Services settings External Integration settings Messaging settings (desktop client) Password Management settings Safeguard Access settings SSH Key Management settings
Users User Groups Disaster recovery and clusters Administrator permissions Preparing systems for management Troubleshooting Frequently asked questions Appendix A: Safeguard ports Appendix B: SPP 2.7 or later migration guidance Appendix C: SPP and SPS join guidance Appendix D: Regular Expressions SPP Glossary About us

Importing objects

Safeguard for Privileged Passwords allows you to import a .csv file containing a set of accounts, assets, or users. A .csv template for import can be downloaded when you click  Import from the toolbar then click CSV Template Assistant for the dialog. For more information, see Creating an import file.

Once an import is completed, you can navigate to the Tasks pane in the Toolbox for details about the import process and invalid data messages. For more information, see Viewing task status.

To import objects

  1. In Administrative Tools, click Assets, Accounts, or Users based on what data you are importing.
  2. Click  Import from the toolbar.
  3. In the Import dialog, Browse to select an existing .csv file containing a list of objects to import.
  4. When importing assets, the Discover SSH Host Keys option is selected by default indicating that Safeguard will retrieve the required SSH host key for the assets specified in the .csv file.
  5. Click OK. Safeguard for Privileged Passwords imports the objects into its database.

Considerations for valid and invalid data

Safeguard for Privileged Passwords does not add an object if any column contains invalid data in the .csv file, with the following exceptions:

  • Assets PlatformDisplayName property:
    • If Safeguard for Privileged Passwords does not find an exact match, it looks for a partial match. If it finds a partial match, it supplies the <platform> Other platform, such as Other Linux.
    • If it does not find a partial match, it supplies the Other platform type.
  • Users TimeZoneId property: If Safeguard for Privileged Passwords does not find a valid TimeZoneId property (that is, does not find an exact match or no time zone was provided), it uses the local workstation's current time zone. Do not enter numbers or abbreviations for the TimeZoneId.
  • Users Password property: Safeguard for Privileged Passwords adds a user without validating the password you provide.

Details for importing directory assets, service accounts, users, and user groups

You can use the steps like those above to import your existing directory infrastructure (such as Microsoft Active Directory). Managed account users cannot be members of the Protected Users AD Security Group.

Additional information specific to directory import follows.

  1. Import the directory (and service account) via Administrative Tools | Assets | Import Asset and browse to select the .csv file. Safeguard for Privileged Passwords imports the directory as an asset.

    The directory's service account is automatically added to the list of accounts you can viewed via the Assets | Accounts tab.

  2. Import users and user groups.
    1. Import directory users via Administrative Tools | Users | Import Users and browse to select the .csv file.
    2. Assign to user groups via Administrative Tools | Users Groups | Users (select one or multiple users).
    3. Automatic synchronization: Once you import directory users and directory groups, Safeguard for Privileged Passwords automatically synchronizes the objects in its database with the directory schema attributes. User and group membership changes in the directory are reflected in Safeguard for Privileged Passwords. Directory users authenticate to Safeguard for Privileged Passwords with their directory credentials.

Active Directory and LDAP synchronization

Active Directory and LDAP data is automatically synchronized by asset or identity and authentication providers schema as shown in the following lists.

Asset schema list

  • Users
    • Username
    • Password (modifiable in LDAP and not modifiable in Active Directory)
    • Description
  • Groups
    • Name
    • Member
  • Computer
    • Name
    • Network Address
    • Operating System
    • Operating System Version
    • Description

Identity and Authentication Providers schema list

  • Users
    • Username
    • First Name
    • Last Name
    • Work Phone
    • Mobile Phone
    • Email
    • Description
    • External Federation Authentication
    • Radius Authentication
    • Managed Objects
  • Groups
    • Name
    • Members
    • Description

Creating an import file

When importing objects, such as accounts, assets, or users, Safeguard for Privileged Passwords expects the import file to be a Comma Separated Values (CSV) file.

A CSV file is a text file used to store database entries where each line is a unique record and each record consists of fields of data separated by commas. You must not add any trailing spaces in the properties you define in the CSV file. The easiest way to create a CSV file is by using a spreadsheet program such as Microsoft Excel; however, you can use any text editor, such as Notepad, to create a comma-delineated file, as long as you save the file with a .csv file type extension.

The order of the columns is not important, but the title of the column must match the property name.

To create a customized .csv file template

  1. In the Import dialog, click CSV Template Assistant.

  2. Select specific template properties from the template properties table, or select the select all check box in the heading. Safeguard for Privileged Passwords preselects the required properties; you can select any additional properties you desire.

  3. Select Download Template to save a copy of the template properties table to a location of your choice.

    • Click the View icon in the Values column to display a list of allowable values. Click Copy to copy the selected value to your copy buffer which can then be pasted into your CSV file.
    • Click Export Full Table, in upper the right corner above the properties table, to save a copy of the properties table.

  4. Locate the downloaded template and add your specific information to the template.

    • Users AdminRoles property: The value for the Authorizer Administrator is "GlobalAdmin".
  5. Use the customized .csv file to import the objects.

Considerations for valid and invalid data

Safeguard for Privileged Passwords does not add an object if any column contains invalid data in the .csv file, with the following exceptions:

  • Assets PlatformDisplayName property:
    • If Safeguard for Privileged Passwords does not find an exact match, it looks for a partial match. If it finds a partial match, it supplies the <platform> Other platform, such as Other Linux.
    • If it does not find a partial match, it supplies the Other platform type.
  • Users TimeZoneId property: If Safeguard for Privileged Passwords does not find a valid TimeZoneId property (that is, does not find an exact match or no time zone was provided), it uses the local workstation's current time zone. Do not enter numbers or abbreviations for the TimeZoneId.
  • Users Password property: Safeguard for Privileged Passwords adds a user without validating the password you provide.

Checking, changing, or setting an account password

The Asset Administrator can manually check, change, or set an account password from the Account Security menu.

To manually check, change, or set an account password

  1. Navigate to Administrative Tools | Accounts.
  2. In Accounts, select an account from the object list.
  3. Click  Account Security from the toolbar. You can also right-click the account name then click  Account Security.

    Select one of these options. You can view the progress and results of the Check and Change options in the Toolbox | Tasks pane. For more information, see Viewing task status.

    • Check Passwordto verify the account password is in sync with the Safeguard for Privileged Passwords database. If the password verification fails, you can change it.
    • Change Passwordto reset and synchronize the account password with the Safeguard for Privileged Passwords database.
    • Set Passwordto set the account password in the Safeguard for Privileged Passwords database. The Set option does not change the account password on the asset. The Set Password option provides the following options.
      •  Manual Password: Select this option to manually set the account password in the Safeguard for Privileged Passwords database.
        1.  Click Manual Password to display the Set Password dialog.
        2.  In the Set Password dialog, enter and confirm the password. Click OK to update the Safeguard for Privileged Passwords database.
        3.  Set the account password on the physical device to synchronize it with the Safeguard for Privileged Passwords database.
      • Generate Password: Select this option to have Safeguard for Privileged Passwords generate a new random password, that complies with the password rule that is set in the account's profile.
        1. Click Generate Password to display the Generate Password dialog.
        2. Click Show Password to reveal the new password.
        3. Click  Copy to put it into your copy buffer.
        4. Log in to your device, using the old password, and change it to the password in your copy buffer.
        5. Click OK to change the password in the Safeguard for Privileged Passwords database or click Cancel to close the dialog without changing the current password in Safeguard for Privileged Passwords.

Viewing password archive

The Asset Administrator can access a previous password for an account for a specific date.

The Password Archive dialog only displays previously assigned passwords for the selected asset based on the date specified. This dialog does not display the current password for the asset. The password archive is never purged.

You view an account's password validation and reset history on the Check and Change Log tab.

To access an account's previous password

  1. Navigate to Administrative Tools | Accounts.
  2. In Accounts, right-click an account name and choose Password Archive.

    Or, click Password Archive from the toolbar.

  3. In the Password Archive dialog, select a date. If you select today's date (or a previous date) and no entries are returned, this indicates that the asset is still using the current password.

  4. In the View column, click to display the password that was assigned to the asset at that given date and time.
  5. In the details dialog, click Copy to copy the password to your copy buffer, or click OK to close the dialog.
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