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Active Roles 8.0.1 LTS - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Microsoft 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Active Roles integration with other One Identity and Quest products Active Roles integration with Duo Active Roles integration with Okta Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Delete an Azure AD user using MShell

Delete an Azure AD user

You can use the Active Roles Management Shell to delete a user from Azure. To delete an Azure AD user, on the Management Shell interface, run the remove-QADObject cmdlet.

For more information on deleting a user from Azure using the Management Shell interface, see the Active Roles Management Shell Help.

 NOTE: In Synchronized or Federated environment, remove-QADObject removes the user from AD and then gets synchronized to the Azure portal.

Office 365 license management

Office 365 license management for hybrid environment users

Active Roles enables you to perform the following Office 365 license management tasks for hybrid users:

Assign Office 365 licenses to new users

To assign a Microsoft 365 license (or licenses) to new hybrid users

  1. On the Active RolesWeb Interface, Create a new Azure AD user.

  2. In Create Azure Account > Usage Location, select the location where Active Roles will be used.

    NOTE: Local rules and regulations for using products and services associated with the configured user can vary by user location. As a result, the Usage Location field is mandatory: if you do not select a country, Active Roles cannot assign Microsoft licenses to the hybrid Azure user.

  3. Click Next.

    The Licenses wizard displays the Microsoft 365 licenses, for example the Microsoft 365 Business Essentials and Business Premium licenses, and the number of licenses that are available to assign to the user.

  4. Select the check boxes corresponding to the licenses that need to be assigned to the user, and click Finish.

    To check the assigned licenses, select the user, then navigate to Azure Properties > Licenses.

Assign Office 365 licenses to existing

To assign Microsoft 365 license to existing hybrid users

  1. On the Active Roles Web Interface Navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  3. Click the specific domain, Container or the Organizational Unit, and then select the check-box corresponding to the specific user for which you want to view or update the properties.

  4. In the Command pane, click Azure properties.

    The Azure Properties dialog box for the user is displayed.

  5. In the Azure Properties dialog box, click Settings.

  6. If the usage location is not entered in the Usage Location field, select the location where the product will be used, and click Save.

    NOTE: Local rules and regulations for using products and services associated with the configured user can vary by user location. As a result, the Usage Location field is mandatory: if you do not select a country, Active Roles cannot assign Microsoft licenses to the hybrid Azure user.

    Alternatively, if the product usage location is entered for the user earlier, navigate to the Licenses wizard to assign the Microsoft 365 license to the user.

  7. Re-open the Azure Properties dialog box for the user, and click Licenses.

    The Licenses wizard displays the Microsoft 365 licenses, for example Microsoft 365 Business Essentials and Business Premium licenses, that are available for assigning to the user.

  8. Select the check box corresponding to the license that is to be assigned to the user.

  9. Click the drop-down arrow corresponding to the selected license to view the products included in the license.

    By default, all the products are enabled for the user.

  10. De-select the check boxes corresponding to the products in the license that are to be disabled for the user.

  11. Click Save.

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