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Password Manager 5.14 - Administration Guide

About Password Manager Getting started Password Manager architecture
Password Manager components and third-party applications Typical deployment scenarios Password Manager in a perimeter network Management Policy overview Password policy overview Secure Password Extension overview reCAPTCHA overview User enrollment process overview Questions and Answers policy overview Password change and reset process overview Data replication Phone-based authentication service overview
Management policies
Checklist: Configuring Password Manager Understanding Management Policies Adding or cloning a new Management Policy Configuring access to the Administration Site Configuring access to the Password Manager Self-Service Site Configuring access to the Helpdesk Site Configuring Questions and Answers policy Workflow overview Custom workflows Custom activities Password Manager Self-Service Site workflows Helpdesk workflows Notification activities User enforcement rules
General Settings
General Settings overview Search and logon options Importing and exporting configuration settings Outgoing mail servers Diagnostic logging Scheduled tasks Web Interface customization Instance reinitialization Realm Instances Domain Connections Extensibility features RADIUS Two-Factor Authentication Internal Feedback Customizing help link URL Password Manager components and third-party applications Unregistering users from Password Manager Bulk Force Password Reset Fido2 key management Working with Redistributable Secret Management account Email templates
Upgrading Password Manager Administrative Templates Secure Password Extension Password Policies Enable 2FA for administrators and helpdesk users Reporting Password Manager integration Accounts used in Password Manager Open communication ports for Password Manager Customization options overview Third-party contributions Glossary

Redistributable Secret Management Service

Redistributable Secret Management Service (rSMS) can be used to manage user passwords across multiple connected systems. Using the rSMS service it is possible to quickly synchronize the passwords across connected systems. By default, the rSMS service is installed with the Password Manager software.

For more information on creating an rSMS account, see Working with Redistributable Secret Management account.

For more information on resetting passwords in connected systems through embedded systems, see Reset password in connected systems through embedded connectors.

Alternative options

The Redistributable Secret Management Service (rSMS) feature, can be used as an alternative to One Identity Quick Connect Sync Engine.

NOTE: Target platform IP address or the Hostname should not be same server where One Identity rSMS service is installed.

Location sensitive authentication

The location sensitive authentication feature allow you to skip certain authentication methods for users trying to execute a workflow on Self-Service Site from a defined corporate network. Using this feature, you can also restrict the capability of searching for the users on Self-Service Site from IP addresses that is not specified in the defined corporate IP address range. For more information on restricting the user search, see Configuring account search options.

IMPORTANT: It is mandatory to have at least one authentication method for users accessing the application from the defined corporate network.

You can use the location sensitive authentication feature for any of the authentication activities listed here.

  • Q&A profile (random questions)

  • Q&A profile (specific questions)

  • Q&A profile (user-selected questions)

  • Defender

  • RADIUS Two-Factor Authentication

  • Phone

Configuring corporate IP address range

You must specify a defined corporate IP address range that help in determining if the users are trying to execute the workflow from an internal or external network.

  1. On the home page of the Administration Site, click General Settings > Corporate IP Address Ranges.

  2. On the Corporate IP Address Ranges page, click Add Corporate IP Address Range.

  3. Provide the Network Address and Subnet Mask.

  4. Click Save.

    The corporate IP address range is successfully added.

To edit the defined corporate IP address, click Edit. Click Remove to delete the defined corporate IP address.

Password Manager permission checker

The Password Manager permission checker is a script used to check the user permissions and privileges. The basic permissions for a user includes the local system permissions and the Active Directory read, write, and delete permissions. Using the permission checker script, you can evaluate the local and Active Directory permissions for the domain account to check if sufficient permissions are available to the Password Manager with all privileges.

IMPORTANT:

  • Active Directory module for Windows PowerShell version 5.0 or later must be installed to run the tool. You can download relevant dependent script modules from the PowerShell Gallery, if not available before executing the permission checks.

  • Windows Server 2016, and Windows Server 2019 operating systems are supported.

Configuring Password Manager permission checker

  1. Login to the server by providing the domain account credentials where the Password Manager is to be installed.

  2. From the installation folder, <Password Manager\Setup\Tools\Permission Checker>, copy the Permission Checker folder and paste it on to the server.

  3. Update the Configuration.xml file with the required domain objects information that needs to be validated from the tool.

    The permissions associated with the user account is displayed. The PermissionChecker.log file available at the same location where the tool is placed and it contains the same permission report displayed in the script console.

IMPORTANT: If the data in the Configration.xml is not specified or incorrect, permis-sion checks are ignored for those sections. After this, the Permission check Warning Summary Report is displayed that is part of the tool which specifies the reasons for the domain account which doesn't have sufficient privileges.

Working with Power BI templates

Microsoft Power BI is an analytics service that is used to visualize large data with business intelligence. You can generate multiple interactive reports and customize dashboards with data insights and plot them on graphs to simplify data visualization.

IMPORTANT: The existing reporting in Password Manager is retained for the current release, after which it will be deprecated and replaced by Power BI reporting service.

The predefined Password Manager PowerBI template is available in Password Manager\Setup\Template\PowerBI Template of the installation CD. You can extend the functionality by exporting the predefined template using the PowerBI Desktop software. The template provides the following reports by default:

  • User Status

  • Actions by Users

  • Actions by Number of Users

  • Users actions by Month

  • Email Notification by Type and User

  • Helpdesk usage by Actions

  • Helpdesk usage by Operators

  • Helpdesk usage by Users

  • Registration by Month

To import the predefined PowerBI template

  1. Download and install the Power BI Desktop software from the Microsoft Download Center.

  2. Provide the credentials to login to the Power BI Desktop software.

  3. Navigate to File > Import > Power BI template.

  4. Select the predefined Power BI template and click Open.

    The SQL Server database window is displayed.

  5. The PowerBI Desktop initiates the process to connect to the database from which the template is created. Click Cancel.

  6. The Refresh window is displayed. Click Cancel.

  7. Navigate to the Data Source settings in the Power BI Desktop.

    The Data source settings window is displayed.

  8. Click Change Source.

  9. Provide the SQL Server name in the Server field and the Database name in the Database field.

  10. Click OK.

  11. Click Apply changes in the warning message to apply the latest changes.

    The Power BI Desktop is connected to the database and all the updates are displayed.

Alternative option

As an alternative to generating reports using predefined Power BI templates, you can use the Reporting feature. For more information, see Reporting and User Action History overview section.

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