Vouchers are overviews of bookable IT services. Each of the services are added as voucher items in a voucher. For example, software assigned to an identity or scheduled measurement of mailbox sizes can be consolidated in one voucher item. It is also possible to include data from external data sources for making vouchers. Vouchers are initially merely entered in One Identity Manager because accounting methods and the bookable amounts vary between companies. One action which is independent of this and can be customized is grouping and evaluation of receipts or other vouchers.
You can group voucher items automatically using One Identity Manager. To do this, One Identity Manager Service offers a process component, which you can use to collect and process vouchers and voucher items. One Identity Manager also offers the option to link report generation into the accounting procedure.
To make vouchers for bookable IT services
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Create vouchers in the Manager.
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Define processes that group the voucher items together. You can input voucher items automatically or manually.
To edit or create a voucher
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In the Manager, select the Accounting > Vouchers category.
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In the result list, select the voucher and run the Change main data task.
- OR -
Click 
in the result list.
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Edit the voucher's main data.
- Save the changes.
Enter the following properties on the General tab:
Table 11: General main data of vouchers
|
Voucher number |
Number or ID of the voucher. |
|
Voucher date |
Data of the voucher. |
|
voucher type |
Select a voucher type from the drop-down. |
|
Voucher number (external) |
Customer or supplier's voucher number if the voucher was imported. |
|
Contract |
Supplier's contract reference number. |
|
Purchase price |
Purchase price. |
|
Sales price |
Sales price. |
|
Internal price |
Internal transfer price. |
|
Currency |
Currency unit |
|
Comment |
Text field for additional explanation. |
|
Booked |
Specifies whether the voucher has been processed or not. |
Enter the address data for the invoice recipient on the Invoice recipient tab.
Table 12: Voucher's invoice recipient data
|
Name |
Invoice recipient. |
|
Surname prefix |
Addition to recipients name. |
|
Street |
Street or road. |
|
Zip code |
Zip code. |
|
City |
City. |
|
Desired delivery date. |
Target date for delivery. |
|
Received on |
Date on which the voucher was received. |
|
Date approved |
Date on which the voucher was approved. |
