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Identity Manager 8.1.5 - Web Portal User Guide

Getting started Security keys (WebAuthn) Requests Attestation Compliance Responsibilities
My responsibilities
Employees System entitlements Business roles System roles Departments Cost centers Locations Application roles Resources Assignment resources Multi-request resources Multi-requestable/unsubscribable resources Software Devices Adding tags for service items
Task delegation Ownerships Auditing Governance administration
Applications Calls Settings Discovering your statistics on the start page

Employees

Any employees called from Employee under the Auditing menu are listed in the Auditing view. Here you can select an employee and view more details. You can select the employee directly from the list or use the Web Portal's filter function. For more information, see Filter.

After you have selected the employee directly from the list, you can gather more information through various views. You will know many of the views already from My Responsibilities.

Table 83: Overview of employee's views

View

Description

Usage

Overview

Displays more details about the employee in a Hyper View. For example, active assignment requests.

To view all the information at one glance and navigate quickly to points of interest, click the linked content in the shapes.

For creating reports.

Master data

Display the properties for the select employee grouped under the master data.

View of properties, for example, assigned role classes or the manager.

Requests

Lists all the selected employee's requests.

Use the filter function and the advanced search to search selectively.

Rule violations

Lists all the selected employee's rule violations.

Use the filter function and the advanced search to search selectively for rule violations.

Approvals

Lists all approvals in the selected period that the select employee was involved in. The list must be filtered on other view to see an approval in more detail.

  • Approvals
  • Exception approvals
  • Attestations
  • Policy violations

Use the filter function and the advanced search to search selectively for approvals. The advanced search is only available in Approval.

Risk

List properties and assignments, which contribute to the calculated risk index.

For viewing risk index functions.

Attestations

Lists all the attestation cases of the selected employee.

You can selectively search for an attestation case and display attestors for pending attestation cases or send reminders.

Compliance

Lists all compliance rules and their analysis for the selected employee.

For viewing compliance rule analyzes.

Roles and entitlements

Lists all the selected employee's memberships.

Use the filter function to search selectively for memberships.

Ownerships

Shows ownerships of the selected objects type for this employee.

Shows a more detailed view of ownerships. Jump to more details on the highlighted role, entitlement, or resource by using Show details in the master detail.

History

Displays the history of states and comparisons of the selected employee.

You can swap from timeline to table view. Navigate by clicking the mouse within the timeline.

Employee approvals

Approvals in the Employee menu display any approvals in the selected time period for which the selected employee was involved. Approvals are spread over the following views.

  • Approvals

  • Exception approvals

  • Attestations

  • Policy violations

NOTE: The advanced search is only available in Approvals.

To search for an approval

  1. Open Auditing | Employee and select an employee.

  2. Ensure that Approvals is selected in the Approvals view.

  3. Use the extended search.

Detailed information about this topic

Employee memberships

Roles and entitlements shows all an employee's memberships. This view is similar to Memberships under My Responsibilities.

To view employee memberships in more detail

  1. Select Roles and entitlements.

  2. Perform one of the following tasks:

    1. Use a filter and then mark the item you want in the result list.

    2. Mark the entry you want in the list.

    This displays details of the selected item in the detailed content view.

Detailed information about this topic

Application roles

One Identity Manager supplies default application roles whose permissions are matched to the different task and functions. Assign employees to default applications who take on individual tasks and functions. You can also create your own application roles for custom defined tasks.

NOTE: Default application roles are defined in One Identity Manager modules and are not available until the modules are installed. You cannot delete default application roles.

All application roles are displayed in a list in Auditing, which you open through One Identity Manager Application Roles in the Auditing menu. Here you can select an application role and view more details.

After you have selected a system role, you can use various views to obtain more information. You will know many of the views already from My Responsibilities.

Table 84: Overview of application role views

View

Description

Usage

Overview

Shows more details about the application role in a hyper view.

To view all the information at one glance and navigate quickly to points of interest, click the linked content in the shapes.

For creating reports.

Compliance

Lists all compliance rules for the selected application role and their analysis.

For viewing compliance rule analyzes.

Attestations

Lists all attestation cases for the selected application role.

You can selectively search for an attestation case and display attestors for pending attestation cases or send reminders.

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