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Identity Manager On Demand - Starling Edition Hosted - Identity Management Base Module Administration Guide

Basics for mapping company structures in One Identity Manager Dynamic roles Departments, cost centers, and locations
One Identity Manager users for managing departments, cost centers, and locations Basic information for departments, cost centers, and locations Creating and editing departments Creating and editing cost centers Creating and editing locations Setting up IT operating data for departments, cost centers, and locations Assigning identities, devices, and workdesks to departments, cost centers, and locations Assigning company resources to departments, cost centers, and locations Creating dynamic roles for departments, cost centers, and locations Dynamic roles with incorrectly excluded identities Assign organizations Specifying inheritance exclusion for departments, cost centers, and locations Assigning extended properties to departments, cost centers, and locations Certifying departments, cost centers, and locations Reports about departments, cost centers, and locations
Identity administration
One Identity Manager users for managing identities Basics for managing identities Creating and editing identities Assigning company resources to identities Displaying the origin of identities' roles and entitlements Analyzing role memberships and identity assignments Deactivating and deleting identities Deleting all personal data Limited access to One Identity Manager Changing the certification status of identities Displaying the identities overview Displaying and deleting identities' Webauthn security keys Determining the language for identities Determining identities working hours Manually assigning user accounts to identities Entering tickets for identities Assigning extended properties to identities Reports about identities Basic configuration data for identities
Managing devices and workdesks Managing resources Setting up extended properties Configuration parameters for managing departments, cost centers, and locations Configuration parameters for managing identities Configuration parameters for managing devices and workdesks

Creating and editing workdesk statuses

Enter the statuses that workdesks are able to have, for example, activated, deactivated, stored.

To create a workdesk status

  1. In the Manager, select the Devices & Workdesks > Basic configuration data > Workdesk status category.

  2. Click in the result list.

  3. On the main data form, edit the main data of the workdesk status.

  4. Save the changes.

To edit the main data of a workdesk status

  1. In the Manager, select the Devices & Workdesks > Basic configuration data > Workdesk status category.

  2. In the result list, select a workdesk status and run the Change main data task.

  3. Edit the workdesk status's main data.

  4. Save the changes.

Enter the following data for a workdesk status.

Table 51: Main data for a workdesk
Property Description

Status

Workdesk status name.

Short description

Text field for additional explanation.

Description

Text field for additional explanation.

Creating and editing workdesk types

Provide workdesk types for further classification of workdesks. Enter additional device prerequisites for a workdesk.

To create a workdesk type

  1. In the Manager, select the Devices & Workdesks > Basic configuration data > Workdesk type category.

  2. Click in the result list.

  3. On the main data form, edit the main data of the workdesk type.

  4. Save the changes.

To edit the main data of a workdesk type

  1. In the Manager, select the Devices & Workdesks > Basic configuration data > Workdesk type category.

  2. In the result list, select the workdesk type and run the Change main data task.

  3. Edit the workdesk type's main data.

  4. Save the changes.

Enter the following data for a workdesk type.

Table 52: Main data for a workdesk type
Property Description

Workdesk type

Name of the workdesk type.

Display name

Name for displaying in the One Identity Manager tools.

Short description

Text field for additional explanation.

Description

Text field for additional explanation.

Leasing fee

Leasing fee.

Floppy disk drive required

Specifies whether this workdesk type requires a floppy disk drive.

CD-ROM drive required

Specifies whether this workdesk type requires a CD-ROM drive.

Creating and editing devices

In the Manager, enter the main data of devices in the Devices & workstations category. The devices are filtered according to different criteria. When a new device is added, the filter selected defines the device model and device type and the corresponding form for editing the main data.

  • Personal Computer: Devices are created with the Default computer device model and labeled with the PC option.

  • Server: Devices are created with the Default server device model and labeled with the Server option.

  • Monitors: Devices are created with the Default monitor device model and labeled with the Local peripheral option.

  • Printers: Devices are created with the Default printer device model and labeled with the Local peripheral option.

  • Mobile phones: Devices are created with the Default mobile phone device model.

  • Tablets: Devices are created with the Default tablet device model.

  • Miscellaneous: Devices are created with the Miscellaneous devices device model and labeled with the Local peripheral option.

To create a device

  1. In the Manager, select the Device & Workdesks > Basic configuration data > <filter> category.

  2. Click in the result list.

  3. On the main data form, edit the main data of the device.

  4. Save the changes.

To edit the main data of a device

  1. In the Manager, select the Device & Workdesks > Basic configuration data > <filter> category.

  2. In the result list, select a device and run the Change main data task.

  3. Edit the device's main data.

  4. Save the changes.

Detailed information about this topic

General main data for devices

Enter the following general main data of a device. The main data available depends on the selected device model.

Table 53: General main data of a device
Property Description

Asset number

Number of the asset in the bookkeeping.

Device ID

Unique device ID.

PC

Specifies whether the device is a computer.

Server

Specifies whether the device is a server.

Local periphery

Specifies whether this is a local periphery such as a monitor, printer, or other periphery device.

Manufacturer

Name of manufacturer.

Device model

Name of the device model. The main data available depends on the selected device model.

Device status

 Device's status.

Workdesk

The device's workdesk. This workdesk is used to assign various devices to a workstation or a server.

If the Hardware | Workdesk | WorkdeskAuto configuration parameter is set, a workdesk bearing the same name is automatically created when a workstation or a server is set up.

Parent device

A parent device which is linked to this device.

VM Client (option)

Specifies whether this device is a virtual machine.

VM Host

Device on which a virtual machine is installed. The selection is shared if the VM client is set.

VM Host (option)

Specifies whether this device is a virtual machine host.

Phone Telephone number.
Used by Identity that uses this device.

Primary department

Department to which the device is primary assigned. Company resources can be inherited by a device through these primary assignments if One Identity Manager is appropriately configured.

Primary location

Location to which the device is primary assigned. Company resources can be inherited by a device through these primary assignments if One Identity Manager is appropriately configured.

Primary cost center

Cost center to which the device is primary assigned. Company resources can be inherited by a device through these primary assignments if One Identity Manager is appropriately configured.

Primary business roles

Business role to which the device is assigned. Company resources can be inherited by a device through these primary assignments if One Identity Manager is appropriately configured.

NOTE: This property is available if the Business Roles Module is installed.

Investment Investments or investment plans for the device.

Location description

Text field for additional explanation.

Description

Text field for additional explanation.

Remarks

Text field for additional explanation.

No inheritance

Specifies whether the device inherits company resources through roles. If the option is set, inheritance is prevented. Direct assignments remain intact.

Operating system Operating system identifier.
Operating system version Version number of the operating system.
Service pack operating system Service pack identifier.
Hotfix operating system Hotfix identifier.
Carrier Carrier contract for the device.
Serial number Manufacturer's serial number.
MAC address The device's MAC address.
IMEI The device's IMEI number.
ICCID The device's ICCID number.
BIOS version Version of the BIOS.

Number of processors

Number of processors in the device.

RAM [MB] RAM in megabytes.
1. capacity [MB] Capacity of the first disk in megabytes
2. capacity [MB] Capacity of the second disk in megabytes
Max. vertical resolution Maximum vertical image resolution.
Max. horizontal resolution Maximum horizontal image resolution.
Import data source Target system or data source, from which the data set was imported.

Spare field no. 01 ... Spare field no. 10

Additional company-specific information. Use the Designer to customize display names, formats, and templates for the input fields.

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