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Identity Manager On Demand Hosted - Identity Management Base Module Administration Guide

Basics for mapping company structures in One Identity Manager Dynamic roles Departments, cost centers, and locations
One Identity Manager users for managing departments, cost centers, and locations Basic information for departments, cost centers, and locations Creating and editing departments Creating and editing cost centers Creating and editing locations Setting up IT operating data for departments, cost centers, and locations Assigning employees, devices, and workdesks to departments, cost centers, and locations Assigning company resources to departments, cost centers, and locations Creating dynamic roles for departments, cost centers, and locations Dynamic roles with incorrectly excluded employees Assign organizations Specifying inheritance exclusion for departments, cost centers, and locations Assigning extended properties to departments, cost centers, and locations Reports about departments, cost centers, and locations
Employee administration
One Identity Manager users for employee administration Basic data for employee main data Employee's central user account Employee's default email address Employee's central password Mapping multiple employee identities Password policies for employees Creating and editing employees Disabling and deleting employees Deleting all employee related data Limited access to One Identity Manager Changing the certification status of employees Assigning company resources to employees Displaying the origin of employees' roles and entitlements Analyzing role memberships and employee assignments Displaying the employees overview Displaying and deleting employees' Webauthn security keys Determining the language for employees Determining employees working hours Manually assigning user accounts to employees Entering calls for employees Assigning extended properties to employees Employee reports
Managing devices and workdesks Managing resources Setting up extended properties Configuration parameters for managing departments, cost centers, and locations Configuration parameters for managing employees Configuration parameters for managing devices and workdesks

Creating and editing asset types for devices

Enter asset types for asset data about a device.

To create or edit an asset type

  1. In the Manager, select the Devices & Workdesks > Basic configuration data > Asset types category.

  2. In the result list, select an asset type and run the Change main data task.

    - OR -

    Click in the result list.

  3. Enter the name of the asset type and a description for additional explanation.

  4. Save the changes.

Entering investments and investment plans for devices

Enter the data for investments and investment plans and assign then to devices.

To create or edit an investment

  1. In the Manager, select the Devices & Workdesks > Investments category.

  2. In the result list, select an investment and run the Change main data task.

    - OR -

    Click in the result list.

  3. Edit the following main data.

    Table 58: Investments main data
    Property Description

    Investment

    Name of the investment plan.

    Date

    Date of investment.

    Investment manager

    Employee responsible for the investment.

    Description

    Text field for additional explanation.

    Remarks

    Text field for additional explanation.

  4. Save the changes.

Related topics

Editing device asset data

To edit a device's asset information

  1. In the Manager, select the Device & Workdesks > Basic configuration data > <filter> category.

  2. Select the device in the result list.

  3. Select the Edit asset data task.

  4. Edit the asset data's main data.

  5. Save the changes.

Detailed information about this topic

Main data for devices' asset data

Enter the following main data of the asset data of a device.

NOTE: Prices are given to 2 decimal places by default. The number of decimal places to enter can be modified in the Designer. For more information, see the One Identity Manager Configuration Guide.

Table 59: Device asset data

Property

Description

Asset number

Number of the asset in the bookkeeping.

Asset

Asset.

Storage class

 Asset class.

Storage type

 Asset type.

Device status

 The device's status.

Enabling

Date for enabling the asset or beginning the lease, respectively.

Deactivation

Date for disabling the asset or end of lease, respectively.

Replacement value

Value for replacing with a new device.

Depreciated value

Depreciation value for the device.

Company owned

Specifies whether the device is owned by the company.

Leased

Specifies whether the device is leased.

Invoice number

Invoice number of the purchase.

PSP character string

Asset PSP as character string.

Last inventory run

Date of last inventory.

Primary cost center

Cost center. Company resources can be inherited by a device through these primary assignments if One Identity Manager is appropriately configured.

Serial number

Serial number of the device.

Delivery remarks

Text field for additional explanation.

Inventory remarks

Text field for additional explanation.

Primary business role

Business role. A workdesk can obtain company resources over the primary assignments when One Identity Manager is correspondingly configured.

NOTE: This property is available if the Business Roles Module is installed.

Primary location

Location. Company resources can be inherited by a device through these primary assignments if One Identity Manager is appropriately configured.

Primary department

Department. Company resources can be inherited by a device through these primary assignments if One Identity Manager is appropriately configured.

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