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Active Roles 7.2.1 - Administrator Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning Home Folder AutoProvisioning Script Execution User Account Deprovisioning Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Configuring replication Using AlwaysOn Availability Groups Using database mirroring Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
Using regular expressions Administrative Template Communication ports

Delegating the task of running automation workflow

Workflows > Automation workflow > Using automation workflow > Delegating the task of running automation workflow

You can authorize users or groups to run all automation workflows held in a certain container by applying the Automation Workflow - View and Run Access Template to that container. This enables the users or groups to run the automation workflow without giving them the right to make any changes to the workflow.

To delegate the task of running all automation workflows held in a certain container

  1. In the console tree, right-click the desired container under Configuration | Policies | Workflow, and then click Delegate Control.
  2. In the Active Roles Security dialog box, click Add to start the Delegation of Control Wizard.
  3. On the Users or Groups page in the wizard, click Add, and then use the Select Objects dialog box to select the desired users or groups.
  4. On the Access Templates page in the wizard, under Access Templates | Configuration, select the Automation Workflow - View and Run check box.
  5. Follow the instructions in the wizard and accept the default settings.
  6. Click OK in the Active Roles Security dialog box.

It is also possible to authorize users or groups to run a single automation workflow by applying the Access Template to the workflow definition object.

To delegate the task of running a single automation workflow

  1. On the View menu, select Advanced Details Pane.
  2. In the console tree, under Configuration | Policies | Workflow, select the container that holds the desired workflow definition object.
  3. In the upper part of the details pane, select the workflow definition object.
  4. In the lower part of the details pane, on the Active Roles Security tab, right-click a blank area and click Add to start the Delegation of Control Wizard.
  5. On the Users or Groups page in the wizard, click Add, and then use the Select Objects dialog box to select the desired users or groups.
  6. On the Access Templates page in the wizard, under Access Templates | Configuration, select the Automation Workflow - View and Run check box.
  7. Follow the instructions in the wizard and accept the default settings.

Delegating the task of viewing run history of automation workflow

Workflows > Automation workflow > Using automation workflow > Delegating the task of viewing run history of automation workflow

You can authorize users or groups to view run history of all automation workflows held in a certain container by applying the Automation Workflow - View Access Template to that container. This enables the users or groups to view run history of the automation workflow without giving them the right to modify or run the workflow.

To delegate the task of viewing run history of all automation workflows held in a certain container

  1. In the console tree, right-click the desired container under Configuration | Policies | Workflow, and then click Delegate Control.
  2. In the Active Roles Security dialog box, click Add to start the Delegation of Control Wizard.
  3. On the Users or Groups page in the wizard, click Add, and then use the Select Objects dialog box to select the desired users or groups.
  4. On the Access Templates page in the wizard, under Access Templates | Configuration, select the Automation Workflow - View check box.
  5. Follow the instructions in the wizard and accept the default settings.
  6. Click OK in the Active Roles Security dialog box.

It is also possible to authorize users or groups to view run history of a single automation workflow by applying the Access Template to the workflow definition object.

To delegate the task of viewing run history of a single automation workflow

  1. On the View menu, select Advanced Details Pane.
  2. In the console tree, under Configuration | Policies | Workflow, select the container that holds the desired workflow definition object.
  3. In the upper part of the details pane, select the workflow definition object.
  4. In the lower part of the details pane, on the Active Roles Security tab, right-click a blank area and click Add to start the Delegation of Control Wizard.
  5. On the Users or Groups page in the wizard, click Add, and then use the Select Objects dialog box to select the desired users or groups.
  6. On the Access Templates page in the wizard, under Access Templates | Configuration, select the Automation Workflow - View check box.
  7. Follow the instructions in the wizard and accept the default settings.

 

Activity extensions

Workflows > Activity extensions

In Active Roles, administrators can configure workflow activities of the pre-defined types that are installed with Active Roles. By default, the list of activities in the Workflow Designer contains only the pre-defined activity types, such as Approval Activity or Notification Activity. It is possible to extend the list by adding new types of activity.

Each activity type determines a certain workflow action (for example, originating an approval task or notification) together with a collection of activity parameters to configure the workflow action (for example, parameters that specify the approvers or notification recipients). Active Roles builds upon this concept, providing the ability to implement and deploy custom types of workflow activity. It enables custom activity types to be created as necessary, and listed in the Workflow Designer along with the pre-defined activity types, allowing administrators to configure workflow activities that perform custom actions determined by those new types of workflow activity.

Active Roles allows the creation of custom activities based on the Script Activity built-in activity type. However, creating and configuring a script activity from scratch can be time-consuming. Custom activity types provide a way to mitigate this overhead. Once a custom activity type is deployed that points to a particular script, administrators can easily configure and apply workflow activities of that type, having those activities perform the actions determined by the script. The activity script also defines the activity parameters specific to the activity type.

Custom activity types provide an extensible mechanism for deploying custom workflow activities. This capability is implemented by using the Policy Type object class. Policy Type objects can be created by using the Active Roles console, with each object representing a certain type of custom workflow activity.

Design elements

Workflows > Activity extensions > Design elements

The extensibility of workflow activity types is designed around two interactions: activity type deployment and activity type usage.

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