Active Roles 7.2.1 - Web Interface Administrator Guide

Changing personal settings

When using the Web Interface, you can specify the following personal settings:

• User interface language  The language of the Web Interface pages. This setting affects all menus, commands, and forms of the Web Interface, as well as tool tips and help, allowing the user to view the Web Interface pages in the selected language.
• Maximum number of objects to display in search results  Determines the maximum number of objects displayed in single-page lists, such as lists of search results or lists that show contents of containers.
• Use this setting cautiously because displaying a large number of objects may adversely affect performance of your Web browser. Instead of displaying all objects, it would be advisable to use searching and filtering to find the objects you need.
• Number of items to display per page in paged lists  Determines the maximum number of list items displayed on a single page in multi-page lists. Affects only the lists, such as lists of approval tasks, that are divided into pages, causing each page to display no more items than specified by this setting.

  Use this setting cautiously. If you specify a small number, you will need to page through list items. However, specifying an unreasonably large number may result in poor performance of the list view.

• Number of page links to display for paged lists  Determines the maximum number of links to pages displayed for multi-page lists. Affects only the lists, such as lists of approval tasks, that are divided into pages, allowing the user to page through list items by clicking page numbers beneath the list. This setting specifies how many page numbers are to be shown.

Active Roles saves these settings on a per-user basis in the configuration of the Web Interface site. Once saved, the personal settings take effect regardless of which computer is used to access the Web Interface. The user can have different personal settings for different Web Interface sites.

To change personal settings

1. Click the Settings (gear) icon in the upper right corner of the Web Interface window.
2. Configure the settings as needed.
3. Click Save for the changes to take effect.

Logging out of the Web Interface

Logging out of the Web Interface can save Web Interface users from harmful security breaches. Users should log out of the Web Interface when their work is completed.

To log out of the Web Interface

• Click the name of the current Web Interface user in the top right corner of the Web Interface window, and then click Log out.

The Log out command closes the current Web Interface session and deletes all the session-related data from the local computer.

Not logging out may pose a security risk (for example, if the user accesses the Web Interface from a public computer). In such a case, the Web Interface can forcibly terminate the session due to user inactivity.

The Web Interface provides an inactivity timeout, ensuring that the session is not terminate unexpectedly. The administrator can specify the amount of continuous idle time that must pass in a Web Interface session before a message box pops up to prompt the user for an action. If the user does not respond to the prompt, the session is forcibly terminated after an additional grace period.

Web Interface Basics

• Administrative tasks overview
• User interface overview
• Managing the list of objects
• Locating directory objects
• Using personal views

Administrative tasks overview

The Web Interface home page displays categories of administrative tasks supported by the Web Interface. The same categories are displayed along the vertical strip on the left side of the Web Interface window, referred to as Navigation bar. Click icons on the Navigation bar to perform the following tasks:

• Directory Management  Browse for, and manage, directory objects, such as users and groups. You can navigate through containers in the directory; view, filter and select objects held in the container; and apply commands to the selected object or container.
• Search  Search for, and manage, directory objects. You can select containers in the directory, and specify search criteria. The Web Interface searches in the selected containers and all of their subcontainers, and lists the objects that match your search criteria, allowing you to apply commands to objects in the list.
• Approval  Perform the tasks related to approval of administrative operations. The scope of your responsibilities depends upon your role in the approval workflow processes.
• Settings  Set up your personal settings that control the display of the Web Interface pages.
• Customization  Add, remove, or modify user interface elements, such as menu items (commands) and pages (forms), intended to manage directory objects. This task requires the rights of Active Roles Admin.