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Active Roles 7.2 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning Home Folder AutoProvisioning Script Execution User Account Deprovisioning Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Configuring replication Using AlwaysOn Availability Groups Using database mirroring Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
Using regular expressions Administrative Template Communication ports

Examining user activity

Management History > Examining user activity

The Change Tracking log also allows you to examine the changes that a given user made to directory data, that is, the management activity of the user. The management activity retention time depends on the Change Tracking log configuration (see Change-tracking policy earlier in this chapter).

To see what changes were made by a given user, right-click the user object in the Active Roles console and click User Activity.

By default, the User Activity window only displays basic options. You can display more choices by clicking the plus sign (+) in the top-left corner, next to the first column heading.

In the User Activity window, you can find the following information:

  • Name  The name of the object for which you are examining change history.
  • Requested  The date and time that the changes were requested.
  • Completed  The date and time that the changes were applied.
  • Properties  The properties of the object that were changed, including information about the changed property values.
  • Status  Indicates whether the requested changes are applied (status COMPLETED) or waiting for approval (status PENDING).

The window also includes the same additional sections as the Change History window (see Viewing change history).

 

Entitlement Profile

Entitlement Profile

Understanding entitlement profile

Entitlement Profile > Understanding entitlement profile

The entitlement profile is a list of entitlements, each of which represents authorization to access, use or manage a particular information resource. A resource could be a single object in the directory, such as a user, group, contact or computer object, or it could be a server-based resource, such as an Exchange mailbox, user home folder, Web application or network file share. In case of a server-based resource, entitlement normally takes the form of user attributes or stems from membership in a certain group. In case of a directory object, entitlement refers to the manager or owner rights on that object.

Active Roles provides the ability to view the entitlement profile of any given user, both in the Active Roles console and Web Interface. The entitlement profile is implemented as a configurable report that displays information about resources to which a given user is entitled. Configuration of the entitlement profile specifies what resources are to be listed and what information about each resource is to be displayed in the report. Active Roles provides effective controls to manage configuration of the entitlement profile.

A user’s entitlement profile is essentially a list of information resources to which the user is entitled. The resource can be one of the following:

  • A personal resource, such as the user’s mailbox, home folder, account enabled for Office Communications Server, or Unix-enabled account.
  • A shared, network-based resource, such as a Web application or network file share, that the user has permission to access.
  • A managed resource, such as a group or distribution list, for which the user is responsible as the manager or owner.

The way in which a user gets entitled to a given resource depends upon the type of the resource:

  • For a personal resource, entitlement takes the form of certain attributes of the user’s account in the directory.
  • For a shared resource, entitlement is granted by adding the user to a certain security group in Active Directory.
  • For a managed resource, entitlement is granted by assigning the manager or owner role for a certain object in Active Directory.

The building of a user’s entitlement profile is done by applying entitlement rules to the entitlement target objects specific to that user. If a given entitlement target object matches the entitlement rules for a particular resource, then the user is regarded as entitled to the resource and information about that resource appears in the entitlement profile. The entitlement target object can be one of the following:

  • The user’s account in Active Directory; this object is used to discover the personal resources to which the user is entitled.
  • An Active Directory group of which the user is a member; this object is used to discover the shared resources to which the user is entitled.
  • An Active Directory object for which the user is assigned as the manager or owner; this object is used to discover the managed resources to which the user is entitled.

Active Roles stores the entitlement rules in configuration objects called entitlement profile specifiers. These objects are essential to the process of building and presenting the entitlement profile.

About entitlement profile specifiers

Entitlement Profile > Understanding entitlement profile > About entitlement profile specifiers

In Active Roles, entitlement profile specifiers are configuration objects that govern the process of building and presenting the entitlement profile. Each specifier holds information about a single resource that allows Active Roles to determine whether a given user is entitled to the resource and, if the user appears to be entitled, what information about that resource to include in the user’s entitlement profile.

An entitlement profile specifier holds the following information:

  • Entitlement Type  Specifies a way in which a user gets entitled to the resource.
  • Entitlement Rules  Provide a way to determine whether a given user is entitled to the resource.
  • Resource Display  Specifies how to represent the resource in the entitlement profile.

The following topics elaborate on each of these information blocks.

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