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Active Roles 7.2 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning Home Folder AutoProvisioning Script Execution User Account Deprovisioning Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Configuring replication Using AlwaysOn Availability Groups Using database mirroring Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
Using regular expressions Administrative Template Communication ports

Home Folder AutoProvisioning

Policies of this category are intended to automate the creation or renaming of user home folders and home shares upon user accounts creation or renaming through Active Roles.

You can specify a server on which to create home folders and home shares, define how to set permissions for new home folders and shares, specify naming conventions for new home folders and home shares, and limit the number of concurrent connections to home shares.

For example, using this type of policy, a corporate rule could be defined so that every time Active Roles creates a user account, it also creates a folder on a network file share, and assigns it as the user’s home folder.

How this policy works

When executing a Home Folder AutoProvisioning policy, Active Roles performs various actions depending on whether a user is created, copied, or renamed.

Creating home folders and shares when creating user accounts

Rule-based AutoProvisioning and Deprovisioning > Policy configuration tasks > Home Folder AutoProvisioning > Creating home folders and shares when creating user accounts

When Active Roles creates a user account (whether from scratch or by copying an existing account), the policy can cause Active Roles to create a home folder and, optionally, a home share for the account using the path specified in the policy. The name of the home share is composed of the user name, and the prefix and suffix specified in the policy.

The policy provides the option to enable creation of home folders with paths and names that differ from the path and name prescribed by the policy. For example, a Property Generation and Validation policy can be configured to generate the Home Drive and Home Directory properties on user accounts. When making changes to those properties, Active Roles verifies that the specified home folder exists, and creates the home folder if necessary.

A special policy is implemented in Active Roles that restricts the folders on the network file shares in which home folders can be created. The Policy Object containing that policy is located in the Configuration/Policies/Administration/Builtin container. The name of the Policy Object is Built-in Policy - Home Folder Location Restriction. You can access it by using the Active Roles console. The policy settings include a list of the folders on the network file shares in which creation of home folders is allowed. For instructions on how to view or modify that list, see Configuring the Home Folder Location Restriction policy later in this section.

Renaming home folders when renaming user accounts

When Active Roles modifies the user logon name (pre-Windows 2000) of a user account, the policy can rename the home folder and, optionally, re-create the home share for that user account. The name of the new home share is set up in accordance with the naming convention specified in the policy.

The policy renames the existing home folder based on the new user logon name (pre-Windows 2000). However, if the home folder is in use, Active Roles cannot rename the folder. In this case, Active Roles creates a new home folder with the new name and does not affect the existing home folder.

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