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Active Roles 7.2 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning Home Folder AutoProvisioning Script Execution User Account Deprovisioning Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Configuring replication Using AlwaysOn Availability Groups Using database mirroring Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
Using regular expressions Administrative Template Communication ports

Configuring a property update rule

Configuring a property update rule

To configure a property update rule for the user name, click the Configure button. This displays the Configure Value dialog box, discussed earlier in this chapter (see How to configure a Property Generation and Validation policy). You can use that dialog box to set up a value for the ‘name’ must be condition, in the same way as you do when configuring a Property Generation and Validation policy.

To start configuring a value, click Add in the Configure Value dialog box. This displays the Add Entry window.

A value is a concatenation of one or more entries. In the Add Entry window, you can select the type of the entry to add, and then configure the entry. The following table summarizes the available types of entries.

Table 21: Types of entries: Configuring a property update rule

Type of Entry

Description

Text

Adds a text string to the value.

User Property

Adds a selected property (or a part of a property) of the user account being deprovisioned.

Parent OU Property

Adds a selected property (or a part of a property) of an organizational unit in the hierarchy of containers above the user account being deprovisioned.

Parent Domain Property

Adds a selected property (or a part of a property) of the domain of the user account being deprovisioned.

Date and Time

Adds the date and time when the account was deprovisioned.

Initiator ID

Adds a string that identifies the Initiator, that is, the user who originated the deprovisioning request. This entry is composed of Initiator-related properties, retrieved from the directory.

Instructions on how to configure an entry depend on the type of the entry. You can use the instructions outlined in the How to configure a Property Generation and Validation policy section earlier in this chapter to configure an entry of any of these types:

The following subsections elaborate on the Date and Time and Initiator ID entries.

Entry type: Date and Time

Entry type: Date and Time

When you select Date and Time under Entry type in the Add Entry window, the Entry properties area looks similar to the following figure.

Figure 68: Entry type: Date and Time

Using this entry type, you can add an entry that represents the date and time when the user account was deprovisioned.

In the list under Date and time format, click the date or time format you want. Then, click OK to close the Add Entry window.

Entry type: Initiator ID

Entry type: Initiator ID

When you select Initiator ID under Entry type in the Add Entry window, the Entry properties area looks similar to the following figure.

Figure 69: Entry type: Initiator ID

With this entry type, you can add a string that identifies the Initiator, that is, the user who originated the deprovisioning request. The policy generates the Initiator ID based on certain properties of the Initiator’s account, such as the user logon name. A custom rule can be configured to use other properties.

You can choose a pre-configured rule or configure a custom rule to generate the Initiator ID. The pre-configured rules allow you to set the Initiator ID to one of the following:

  • The pre-Windows 2000 user logon name of the Initiator, in the form DomainName\UserName
  • The user logon name of the Initiator

A custom rule allows you to compose the Initiator ID of other Initiator-related properties.

Configuring a custom rule to build the Initiator ID

Configuring a custom rule to build the Initiator ID

To configure a custom rule for Initiator ID, click the lowermost option under Entry properties, and then click the Configure button. This displays the Configure Value dialog box, discussed earlier in this chapter (see How to configure a Property Generation and Validation policy). You can use that dialog box to set up a value for the ‘Initiator ID’ must be condition, in the same way as you do when configuring a Property Generation and Validation policy.

To start configuring a value, click Add in the Configure Value dialog box. This displays the Add Entry window.

A value is a concatenation of one or more entries. In the Add Entry window, you can select the type of the entry to add, and then configure the entry. The following table summarizes the available types of entries.

Table 22: Available entries for Configuring a custom rule to build the Initiator ID

Type of Entry

Description

Text

Adds a text string to the value.

Initiator Property

Adds a selected property (or a part of a property) of the Initiator’s user account.

Parent OU Property

Adds a selected property (or a part of a property) of an organizational unit in the hierarchy of containers above the Initiator’s user account.

Parent Domain Property

Adds a selected property (or a part of a property) of the domain of the Initiator’s user account.

Instructions on how to configure an entry depend on the type of the entry. For each type of an entry, you can find the instructions in the How to configure a Property Generation and Validation policy section, earlier in this chapter:

When you are done configuring a value for the ‘Initiator ID’ must be condition, click OK to close the Configure Value dialog box. This will add the value to the Initiator ID entry properties. If necessary, you can modify the value by clicking the Configure button in the Add Entry window and then managing the list of entries in the Configure Value dialog box.

When you are done configuring the Initiator ID entry, click OK to close the Add Entry window. The entry is added to the Configure Value dialog box for the ‘name’ must be condition.

When you are done configuring a value for the ‘name’ must be condition, click OK to close the Configure Value dialog box. This will add the rule to the Options to Prevent Logon page of the wizard. If necessary, you can modify the rule by clicking the Configure button on that page and then managing the list of entries in the Configure Value dialog box.

Once you have completed the Options to Prevent Logon page, click Next to display the Properties to Be Updated page:

Figure 70: Properties to Be Updated

On this page, you can set up a list of user properties you want the policy to update. Each entry in the list includes the following information:

  • Property  When deprovisioning a user, Active Roles will update this property of the user’s account.
  • LDAP Display Name  Uniquely identifies the property to be updated.
  • Value to Assign  After the deprovisioning operation is completed, the property has the value defined by this syntax.

You can use these buttons to manage the list on this page:

  • Add  Allows you to select a user property and configure an update rule for that property. A property update rule specifies how to generate the new value to assign to the property.
  • Remove  If you want the policy to no longer update a given property, select the property from the list and click Remove.
  • View/Edit  Allows you to modify the update rule for the property you select from the list.

Clicking the Add button displays the Select Object Property dialog box where you can choose user properties you want to the policy to update. To choose a property, select the check box next to the property name, and then click OK.

You can select multiple check boxes. If you do so, the properties you have selected are added to the list on the wizard page, with the update rule configured to clear those properties, that is, to assign them the “empty” value.

If you select a single property in the Select Object Property dialog box, you are presented with the Add Value dialog box so you can proceed to configuring a property update rule:

Figure 71: Add value

You can select one of these update options:

  • Clear value  Causes the policy to assign the “empty” value to the property.
  • Configure value  Allows you to configure a value for the ‘property’ must be condition.

With the second option, you must configure a value the policy will assign to the property upon the user deprovisioning. You can configure a value in the same way as you do when configuring a property update rule for the user name: Click the Configure button and follow the instructions provided earlier in this section (see Configuring a property update rule).

When you are done configuring a value, click OK to close the Add Value dialog box. The property name along with the property update rule is added to the wizard page. If necessary, you can modify the update rule by clicking the View/Edit button beneath the list of properties. This displays a dialog box, similar to the Add Value dialog box, allowing you to choose a different update option or set up a different value for the ‘property’ must be condition.

Once you have set up the list on the wizard page, click Next and follow the instructions in the wizard to create the Policy Object.

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