Active Roles 7.2 - Administration Guide

Steps for configuring a User Account Deprovisioning policy

To configure a User Account Deprovisioning policy

1. On the Policy to Configure page, select User Account Deprovisioning, and then click Next.
2. On the Option to Prevent Logon page, select the options you want the policy to apply when deprovisioning a user account. You can select any combination of these options:
   • Disable the user account
   • Set the user’s password to a random value
   • Set the user logon name to a random value
   • Set the user logon name (pre-Windows 2000) to a random value
   • Rename the user account to
3. If you selected Rename the user account to, click Configure, and then complete the Configure Value dialog box by using the procedure outlined later in this topic, in order to specify how you want the policy to update the user name when deprovisioning a user account.
4. Click Next.
5. On the Properties to Be Updated page, specify how you want the policy to update user properties when deprovisioning a user account:
   • Click Add, and then complete the Select Object Property dialog box by using the procedure outlined later in this topic, in order to add property update rules.
   • Use View/Edit to modify existing rules.
   • Use Remove to delete existing rules.
6. Click Next.
7. On the Enforce Policy page, you can specify objects to which this Policy Object is to be applied:
   • Click Add, and use the Select Objects dialog box to locate and select the objects you want.
8. Click Next, and then click Finish.

To complete the Configure Value dialog box

1. Click Add.
2. Configure an entry to include in the value (for instructions, see Steps for configuring entries).
3. In the Configure Value dialog box, add more entries, delete or edit existing ones, and then click OK.

To complete Select Object Property dialog box

1. From the Object property list, select an object property, and then click OK. The Add Value dialog box appears.

   If you select multiple properties, the Add Value dialog box is not displayed. The properties you have selected are added to the list on the Properties to Be Updated page, with the update rule configured to clear those properties, that is, to assign them the “empty” value.

2. In the Add Value dialog box, do one of the following:
   • Select Clear value if you want the update rule to assign the “empty” value to the property.
   • Select Configure value if you want the update rule to assign a certain, non-empty value to the property. Then, click Configure and complete the Configure Value dialog box by using the instructions given earlier in this topic.

Scenario 1: Disabling and renaming the user account upon deprovisioning

The policy described in this scenario performs the following functions during the user deprovisioning process:

• Disable the user account.
• Append this suffix to the user name: - Deprovisioned, followed by the date that the user account was deprovisioned.

For example, the policy changes the user name John Smith to John Smith - Deprovisioned 12/11/2010.

To implement this scenario, you must perform the following actions:

1. Create and configure the Policy Object that defines the appropriate policy.
2. Apply the Policy Object to a domain, OU, or Managed Unit.

As a result, when deprovisioning a user account in the container you selected in Step 2, Active Roles disables and renames the user account as prescribed by this policy.

The following two sections elaborate on the steps to implement this scenario.

Step 1: Creating and configuring the Policy Object

Step 1: Creating and configuring the Policy Object

You can create and configure the Policy Object you need by using the New Deprovisioning Policy Object wizard. For information about the wizard, see Creating a Policy Object in the Policy Object management tasks section earlier in this chapter.

To configure the policy, click User Account Deprovisioning on the Select Policy Type page of the wizard. Then, click Next.

On the Options to Prevent Logon page, select these check boxes:

• Disable the user account
• Rename the user account to

Then, click the Configure button, and use the following instructions to complete the Configure Value dialog box.

1. Click Add.
2. In the Add Entry window, click User Property under Entry type, and configure the entry as follows:
   1. Click Select and choose the Name property.
   2. Click All characters of the property value.
   3. Click OK.
3. Click Add.
4. In the Add Entry window, click Text under Entry type, and configure the entry as follows:
   1. In the Text value box, type - Deprovisioned.
   2. Click OK.
5. Click Add.
6. In the Add Entry window, click Date and Time under Entry type, and configure the entry as follows:
   1. From the list under Date and time format, select the format m/d/yyyy.
   2. Click OK.

After you complete these steps, the list of entries in the Configure Value dialog box should look as shown in the following figure.

Figure 72: Confiure value

Click OK to close the Configure Value dialog box. Then, click Next and follow the instructions in the wizard to create the Policy Object.

Step 2: Applying the Policy Object

Step 2: Applying the Policy Object

You can apply the Policy Object by using the Enforce Policy page in the New Provisioning Policy Object wizard, or you can complete the wizard and then use the Enforce Policy command on the domain, OU, or Managed Unit where you want to apply the policy.

For more information on how to apply a Policy Object, see Applying Policy Objects and Managing policy scope earlier in this chapter.