You can configure the Policy Object you need by modifying the Policy Object that implements the previous scenario, see Scenario 1: Disabling and renaming the user account upon deprovisioning earlier in this section.
Display the Properties dialog box for that Policy Object and go to the Policies tab. Then, select the policy from the list, and click View/Edit to display the Group Object Deprovisioning Policy Properties dialog box. Click the Change Properties tab.
The Change Properties tab looks similar to the page of the same name in the wizard you used to create the Policy Object. You can use that tab to add the update rule for the Notes property:
Click OK to close the Group Object Deprovisioning Policy Properties dialog box.
You can apply the Policy Object by using the Enforce Policy page in the New Provisioning Policy Object wizard, or you can complete the wizard and then use the Enforce Policy command on the domain, OU, or Managed Unit where you want to apply the policy. For more information on how to apply a Policy Object, see Applying Policy Objects and Managing policy scope earlier in this chapter.
Policies of this category are intended to automate the moving of deprovisioned group objects to specified organizational units. This removes such groups from the control of administrators that are responsible for management of the organizational units in which those groups originally reside. A policy of this category can also be configured not to move deprovisioned group objects.
When processing a request to deprovision a group, Active Roles uses this policy to determine whether to move the deprovisioned group object to a different organizational unit.
A policy configured to move group objects also specifies the destination organizational unit to which Active Roles moves deprovisioned group objects.
A policy can be configured not to move group objects. When applied at a certain level of the directory hierarchy, such a policy overrides any other policy of this category applied at a higher level of the directory hierarchy.