Active Roles 7.2 - User Guide

Mail Flow Settings tab

For a mailbox-enabled user account, you can use the Mail Flow Settings tab to:

• View or change delivery options

You can allow one or more users to send messages on behalf of the mailbox user, specify a forwarding address for messages addressed to the mailbox, and limit the number of recipients to whom the mailbox user can send a message.

• View or change message size restrictions and message delivery restrictions

  You can specify the maximum size of incoming and outgoing messages for the mailbox, and from whom the mailbox can or cannot receive e-mail.

For a mail-enable user account or contact, you can use the Mail Flow Settings tab to:

• View or change message size restrictions and message delivery restrictions

  You can specify the maximum size of incoming messages for the user or contact, and from whom the user or contact can or cannot receive e-mail.

For a mail-enabled (distribution) group, you can use the Mail Flow Settings tab to:

• View or change message size restrictions and message delivery restrictions

  You can specify the maximum size of incoming messages for the distribution group, and from whom the group can or cannot receive e-mail.

• View or change the message moderation settings

  You can configure whether messages sent to the distribution group must be approved by a moderator before they are delivered to the distribution group members.

Mailbox Settings tab

For a user account that has a mailbox on Exchange 2010 or later, you can use the Mailbox Settings tab to:

• View or change the messaging records management settings

  You can select or suspend retention policy for the mailbox, place the mailbox on litigation hold to preserve deleted mailbox items and to record change made to mailbox items, specify the messaging records management description URL, and provide mailbox comments.

• View or change storage quotas

  You can specify storage limits that, when exceeded, result in the mailbox user being warned or prohibited from sending or receiving e-mail. You can also select the number of days a deleted item is retained in the mailbox store before it is permanently deleted.

• View or change the archive quota

  If archiving is enabled for the mailbox, you can view or change the archive size at which messages are no longer moved to the archive and a warning message is sent to the mailbox user.

• Apply a sharing policy to the mailbox

  You can select the sharing policy you want to be associated with the mailbox. This enables the mailbox user to create sharing relationships with users in other external federated Exchange organizations or with individuals in non-Exchange organizations.

• Apply a role assignment policy to the mailbox

  You can select the management role assignment policy you want to be associated with the mailbox. This policy controls what specific mailbox and distribution group configuration settings the mailbox user is allowed to modify.

• Apply an address book policy to the mailbox

  You can select the address book policy you want to be associated with the mailbox. This policy defines the global address list and other address lists that the user will see in Outlook and Outlook Web App.

Mailbox Features tab

You can use the Exchange Features tab to manage a variety of mailbox features for the mailbox user. You can also change configuration settings for certain features by selecting a feature from the list, and then clicking Properties.

The Mailbox Features tab includes the following settings:

• Outlook Mobile Access  Allows the user to browse the mailbox with a cell phone or other wireless devices.
• Exchange ActiveSync  Allows the user to access the mailbox from a mobile device.

  Select this setting, and then click Properties to apply an Exchange ActiveSync mailbox policy to the mailbox.

• Up-to-date Notifications  Allows the user to apply notifications in order to keep the mailbox data on a mobile device always up to date.
• IMAP4  Allows the user to access the mailbox from an IMAP4 client such as Outlook Express.

  Select this setting, and then click Properties to configure the MIME format of messages that are retrieved from the server for the mailbox. You can use the protocol default or specify a custom setting that takes precedence over the default protocol settings.

• POP3  Allows the user to access the mailbox from a POP3 client such as Outlook Express.

  Select this setting, and then click Properties to configure the MIME format of messages that are retrieved from the server for the mailbox. You can use the protocol default or specify a custom setting that takes precedence over the default protocol settings.

• Outlook Web App  Allows the user to access the mailbox from a Web browser by using Microsoft Outlook Web App (formerly Outlook Web Access).

  Select this setting, and then click Properties to assign an Outlook Web App mailbox policy to the mailbox. In Exchange 2010 or later, Outlook Web App mailbox policies can be used to manage access to Outlook Web App features, overriding the settings of the Outlook Web App virtual directory. Earlier versions of Exchange do not provide for Outlook Web App mailbox policies.

• MAPI   Allows the user to access the mailbox from a MAPI client such as Microsoft Outlook.
• Archive  If the mailbox is archive-enabled, you can view or change the archive properties.

  To enable or disable archiving for the mailbox, use the Enable Archive or Disable Archive task in the Exchange Task wizard. If an archive is enabled for the mailbox, click Properties to view or change the name of the archive associated with this mailbox.

• Unified Messaging  If the mailbox is enabled for Unified Messaging, you can view or change the Unified Messaging properties of the mailbox.

  To enable or disable the mailbox for Unified Messaging, use the Enable Unified Messaging or Disable Unified Messaging task in the Exchange Task wizard. If the mailbox is enabled for Unified Messaging, click Properties to view or change the Unified Messaging properties of this mailbox. For more information and instructions, see Managing Unified Messaging users later in this document.

Calendar Settings tab

You can use the Calendar Settings tab to view or change the Calendar Attendant settings for the mailbox. The tab is available on user accounts associated with a user mailbox in Exchange 2010, or on (disabled) user accounts associated with a room or equipment mailbox in Exchange 2013.

The Calendar Attendant processes meeting requests as they come in, even if users are not currently logged on by means of a client such as Outlook. When enabled, the Calendar Attendant updates the time of the meeting on an attendee’s calendar after receiving an update from the meeting organizer, and updates the attendee’s response on the meeting organizer’s calendar after receiving a response from the attendee.

The Calendar Settings tab provides the option to enable or disable the Calendar Attendant for the mailbox, and provides a number of options to control how the Calendar Attendant handles meeting requests and responses. If you enable the Calendar Attendant, the following options are available:

• Remove meeting forward notifications to the Deleted Items folder  This option causes the Calendar Attendant to delete notifications about forwarded meeting requests. Such a notification occurs when a meeting request created by the mailbox user is forwarded to a new recipient by one of the meeting attendees.
• Remove old meeting requests and responses  This option causes the Calendar Attendant to delete out-of-date meeting requests and responses from the mailbox’s Inbox folder.
• Mark new meeting requests as Tentative  This option causes the Calendar Attendant to automatically place new meeting requests on the mailbox user’s calendar and mark them as tentative, without sending a reply to the meeting organizer.
• Process meeting requests and responses originating outside the Exchange organization  This option causes the Calendar Attendant to automatically process requests and responses from people that don’t have a mailbox in the Exchange organization.