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Active Roles 7.4.1 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 License Management Office 365 Roles Management User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure_Overview
Config ARS to Manage Hybrid AD Objects Managing Hybrid AD Users Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Azure O365 or Unified Groups
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling delegation for Federated Authentication

Performing bulk operation

Active Roles Web interface enables you to perform bulk attributes operation for multiple users at a time.

To perform bulk attribute operation

  1. On the Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click the required container.
  3. From the list of objects displayed for the selected container, select the required users for which you need to perform bulk attributes operation.

    The batch operations that can be performed on users are displayed in the Command pane.

  4. In the Command pane, click Update object attributes.

    The Update object attributes window is displayed, which lists the user attributes that can be selected for bulk operation.

  1. From the Attribute List tab, select the required attribute on which you want to perform the bulk operation, and click the + symbol.
  2. On the Update object attributes dialog box that is displayed, in the New Value field, enter a value for the attribute, and click OK.

    The selected attribute with the updated value is displayed in the Select attribute table.

  1. Repeat step 5 and step 6 to select and update more attributes, and then click Next.

    The Preview tab | Operation Summary section displays the summary of the selected attributes with the new values to be updated after the bulk operation is performed. To export the details, click Export as CSV.

  1. Click Finish, to complete the bulk operation on the selected attributes for the multiple users.


Performing bulk users password reset operation

Active Roles Web interface enables you to reset the password for multiple users at a time.

To perform bulk users password reset operation

  1. On the Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click the required container.
  3. From the list of objects displayed for the selected container, select the required users for which you need to perform password reset operation.

    The batch operations that can be performed on users are displayed in the Command pane.

  4. In the Command pane, click Reset Password.

    The Reset Password window is displayed.

  1. On the General tab dialog box, click Generate to generate a new password for the selected users.
  2. Under Account options, select the check box corresponding to the required rule to be applied for change of password, and then click Save.

    The password reset gets completed and the changes can be viewed on the selected user's Change History tab.

Rule-based Administrative Views

About Managed Units

Enterprises usually design their OU-based network structure on geographical or departmental boundaries, restricting the ability to delegate administration outside these boundaries. However, they can face situations that require objects to be grouped together in ways that differ to the OU structure.

Active Directory offers a comprehensive delegation model. However, since the scope of delegation is defined using Organizational Units, distributed administration in Active Directory is constrained by the OU structure.

In Active Directory, without changing the directory structure, it is impossible to re-group objects so that the new “groups” support inheritance for their members when delegating control or enforcing policy. As a solution to this inflexible, OU-based structure, Active Roles provides the facility to configure administrative views that meet any directory management needs. The administrative views (Managed Units) allow distributed administration to be independent of the OU hierarchy.

Thus, Active Roles provides Managed Units (MUs)—securable, flexible, rules-based administrative views. MUs represent dynamic virtual collections of objects of different types. MUs may include any directory objects, regardless of their location in the network. This allows objects to be grouped into administrative views that are independent of the OU-based structure.

Managed Units allow organizations to implement OU structures on a geographical basis, but distribute administration on a functional basis. For example, all users in a particular department, regardless of their location in different OUs, could be grouped into a single Managed Unit for the purposes of delegating access control and enforcing administrative policy. The members of that Managed Unit would remain in their geographically defined OUs, leaving the OU structure unaffected.

Managed Units make it possible to organize an enterprise in any particular way, without changing the underlying domain and OU structure. Managed Units can include directory objects from different domains, trees and forests, as well as from other Managed Units. In addition, different Managed Units can have common members. These features of Managed Units create an environment that is both secure and easy to manage.

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