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Active Roles 7.4.1 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 License Management Office 365 Roles Management User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure_Overview
Config ARS to Manage Hybrid AD Objects Managing Hybrid AD Users Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Azure O365 or Unified Groups
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling delegation for Federated Authentication

Azure_Overview

Active Roles (formerly known as ActiveRoles®) is an administrative platform that facilitates administration and provisioning for Active Directory, Exchange, and Azure Active Directory (Azure AD) in a hybrid environment. Active Roles enables the organization to manage through the web interface and to develop a flexible administrative structure that suits their needs, while ensuring secure delegation of tasks, reduced workloads, and lower costs.

Active Roles enables synchronization of the on-premises Active Directory objects to the Azure AD. Active Roles allows to create Microsoft Office 365 cloud users, groups and contacts for your on-premises Active Directory users, groups and contacts, and allows their properties to be synchronized from Active Roles to the cloud. Active Roles Synchronization Service allows to perform data synchronization from Active Roles to Office 365, allowing you to create and administer Office 365 users, groups and contacts from the Active Roles Web Interface.

NOTE: Azure AD related operations are supported only on Active Roles web interface with sites for Administrators template. Some of the operations are also supported through the Management Shell. This section provides detailed information on the Azure AD operations.

The Office 365/Azure AD capabilities of Active Roles support the following administrative tasks:

  • Create an Office 365 user account associated with a given Active Directory user account.
  • Synchronize user properties from Active Directory user accounts to their associated Office 365 user accounts.
  • View or change the properties of the Office 365 user account associated with a given Active Directory user account.
  • Assign Office 365 licenses to the Office 365 user account associated with a given Active Directory user account.
  • Delete the Office 365 user account associated with a given Active Directory user account.
  • Create an Office 365 security group or distribution group associated with a given Active Directory group.
  • Synchronize group properties, including the members list, from Active Directory groups to their associated Office 365 groups.
  • View or change the properties of the Office 365 group associated with a given Active Directory group.
  • Delete the Office 365 group associated with a given Active Directory group.
  • Create an Office 365 external contact associated with a given Active Directory contact.
  • Synchronize contact properties from Active Directory contacts to their associated Office 365 external contacts.
  • View or change the properties of the Office 365 external contact associated with a given Active Directory contact.
  • Delete the Office 365 external contact associated with a given Active Directory contact.
  • View Office 365 domain and license information.
  • Create Office 365 users. When you create an Office 365 user, you can choose whether to license that user for Exchange Online.
  • Create security groups and distribution groups in Office 365. You can choose the type of the Office 365 group that you want to create.
  • Assign licenses to Office 365 users. When creating or administering a user, you can choose the Office 365 licenses that you want to assign to that user.
  • Restrict the licenses for Office 365 users. You can configure a policy to specify what Office 365 licenses can be assigned depending on user location in Active Directory.
  • View or change the Office 365 specific object properties. You can edit Office 365 users, groups and contacts.
  • Examine Office 365 licenses and license usage. For each of your license subscriptions, you can view how many licenses are valid, expired or assigned. This information is displayed on the add-on application page in the Active Roles console.
  • Examine Office 365 domains. For each of your Office 365 domains, you can view the status of the domain and see whether the domain is configured for single sign-on (federated). Azure Domains are listed in Azure Domains in Azure Configuration
  • Associate existing Office 365 users with on-premises Active Directory users. The synchronization workflow uses the GUID and the primary SMTP address to match an existing Office 365 user to the appropriate on-premises Active Directory user.

Config ARS to Manage Hybrid AD Objects

When a user signs up for a Microsoft cloud service such as Azure Active Directory, details about the user’s organization and the organization’s Internet domain name registration are provided to Microsoft. This information is then used to create a new Azure AD instance for the organization. The same directory is used to authenticate sign in attempts when you subscribe to multiple Microsoft cloud services.

The Azure AD instance of the organization, also called the Azure AD tenant, stores the users, groups, applications, and other information pertaining to an organization and its security. To access the Azure AD tenant, we need an application that is registered with the tenant. Active Roles uses this application, also called the Azure AD application, to communicate to Azure AD tenant after providing the required consent.

The Active Roles Web Interface and Management Shell can be used to perform the Azure AD configuration tasks. The new feature in Active Roles enables you to add or modify existing tenants and applications to the management scope through the web interface and Management Shell.

NOTE: Administrative users or users with sufficient privileges only can view Azure configuration.

The following section guides you through the Active Roles web interface and Management Shell to configure Azure AD tenants and applications and synchronize existing AD objects to Azure AD.

Config ARS using WI to Manage Hybrid AD Objects

Configuring Active Roles to manage Hybrid AD using Web Interface

Active Roles Web interface enables you to perform the following configuration tasks to manage Hybrid AD:

Add an Azure AD tenant

You can use the Active Roles Web Interface to add an Azure AD tenant.

NOTE: Currently, Active Roles supports single Azure AD tenant model. Make sure to add only one tenant with correct Azure AD related details.

To add an Azure AD tenant

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Azure | Azure Configuration.
  3. In the Command pane, click Add Azure Tenant.
  4. In the General properties Add Azure Tenant window, enter the following details:

Figure 114:

  • Azure Tenant Name: Enter the name of the Azure AD tenant
  • Azure Tenant ID: Enter the Azure AD tenant ID obtained from the default tenant created after subscribing for Microsoft Azure.

NOTE:

  • The first time you sign up for a Microsoft cloud service such as Azure, Microsoft Office 365, or Microsoft Intune, you are prompted to provide details about your organization and your organization’s Internet domain name registration. This information is then used to create a new Azure directory instance for your organization. That same directory is used to authenticate sign in attempts when you subscribe to multiple Microsoft cloud services.
  • In Active Roles Web interface, the values entered for configuring Azure AD tenant must exactly match the values configured for Azure AD, else Azure AD application creation and management of Azure AD objects fail.
  • Azure Admin User Name: Enter the administrative user name of Azure AD.

    It is recommended to use the Global Administrator account . However, Active Roles requires the following minimal role permission to manage Users and Groups along with Exchange Online permission:

    • User management Administrator
    • Exchange Administrator

  • Azure Admin User Password: Enter the password provided for the administrative user.
  • Confirm Password: Re-enter the password provided for the administrative user.
  • Azure Tenant Description: Enter the required description for the Azure AD tenant.
  1. Click Next.

    The Azure AD Tenant Type properties wizard is displayed with the following types of domains:

    • Non Federated Domain: On-premises Domains are not registered in Azure AD and AADconnect is not configured. Users are typically created with onmicrosoft.com UPN suffix.
    • Federated Domain: On-premises Domains are registered in Azure AD, AADconnect and ADFS is configured. Users are typically created with selected on-premises domain's UPN suffix.
    • Synchronized Identity Domain: On-premises Domains may or may not be registered in Azure AD and AADconnect is configured. Users may typically be created with selected on-premises domain's or onmicrosoft.com UPN suffix.
  1. Select the appropriate domain type and click Finish.

The newly added Azure AD tenant is displayed in the Azure Tenants list.

NOTE: If the Tenant type is selected as Federated Domain or Synchronized Identity Domain, the Azure properties fields on Azure properties wizard of the Azure User, Group, or Contacts that are created are greyed out and cannot be edited.
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