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Active Roles 7.4.1 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 License Management Office 365 Roles Management User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure_Overview
Config ARS to Manage Hybrid AD Objects Managing Hybrid AD Users Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Azure O365 or Unified Groups
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling delegation for Federated Authentication

Delete an Azure AD user

You can use the Active Roles Web Interface to delete a user for logon to Azure.

To delete an Azure AD user

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Click the specific domain, Container or the Organizational Unit, and then the specific user to be deleted.
  2. In the Command pane, click Delete.

    The account is deleted.

NOTE:

  • Deleting a user is an irreversible operation. A new user with the same name as a deleted user does not automatically assume the permissions and memberships of the deleted account. For this reason, it is advisable to disable rather than delete accounts.
  • In a hybrid environment, the user must be deleted in the on-premises AD first and then the changes must be synchronized with Azure AD. In case, the user is deleted in Azure AD first, the Active Roles web interface still displays the Azure properties link for the deleted user but with no information. Further modification of the Azure properties for the deleted user will not be valid.

 

 

Provisioning OneDrive for Azure AD users

Provisioning access to OneDrive for Azure AD users is controlled or restricted by creating a new provisioning policy and applying the policy to the Organizational Unit.

 NOTE: SharePoint Online Management Shell must be installed as part of the Active Roles as a prerequisite.

To create and apply the new policy

  1. From the Active Roles Console, create a Policy Object. For instructions on creating a policy object, see the section Creating a Policy Object, in the Active Roles Administration Guide.
  2. In Active Roles Console, on the Policy to Configure page, select OneDrive Provisioning.

  3. In the New Provisioning Policy Object Wizard | OneDrive folder Management page, enter the SharePoint Admin Url and the storage size, and click Next.

    NOTE: If the policy conditions are not satisfied, such as an incorrect SharePoint Admin Url or a storage size that is not within the acceptable range, an error is displayed.

  4. In the Enforce Policy page, select the Organizational Unit (OU) on which the policy must be applied.
  5. Click Next.
  6. Click Finish.
  7. From the Web interface, create an Azure AD User, and assign a valid SharePoint Online license.
  1. After the user is created, the OneDrive provisioning process is performed in the background and after some time the process is completed.

    NOTE:

    • If the SharePoint Admin Url is incorrect then the OneDrive provisioning is not successful.
    • For an existing Azure AD user, during modification of user properties:
      • If OneDrive is not provisioned, then OneDrive provisioning is triggered.
      • If OneDrive is provisioned, and any changes are made to the OneDrive provisioning policy, then the policy changes are applied on the user.
  2. To check the provisioning result, open Azure Properties window for the user from the Web interface, navigate to OneDrive tab.

    On successful provisioning of the user, the OneDrive URL, the used storage size, and the total storage size are displayed.

 NOTE:The storage size indicated in the policy gets synchronized to the Azure AD user's OneDrive.

Scheduled task to provision OneDrive for Azure AD users

Active Roles uses a scheduled task, Sync Azure OneDrive to provision OneDrive for:

  • Azure AD users for whom OneDrive is not provisioned
  • Azure AD users for whom the OneDrive provisioning was not successful.

The Sync Azure OneDrive is available in the Configuration | Server Configuration | Scheduled Tasks | Builtin container in the Active Roles console.

You can make changes to the task using the Schedule tab on the task's Properties dialog box

You can schedule the task to run daily, weekly, and so on, and set the start time and start date. You can also set the time after which, the task stops if it runs for more than the specified number of hours.

Hybrid User Management tasks using web interface

Active Roles web interface enables you to perform the following Hybrid management tasks for hybrid users:

 

 

 

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