Chat now with support
Chat with Support

Active Roles 7.4.1 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 License Management Office 365 Roles Management User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure_Overview
Config ARS to Manage Hybrid AD Objects Managing Hybrid AD Users Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Azure O365 or Unified Groups
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling delegation for Federated Authentication

User Account Permanent Deletion

Policies of this category are intended to automate the deletion of deprovisioned user accounts. Deprovisioned user accounts are retained for a specified amount of time before they are permanently deleted. A policy of this category can also be configured not to delete deprovisioned accounts.

How this policy works

When processing a request to deprovision a user, Active Roles uses this policy to determine whether to schedule the deprovisioned user account for deletion. When scheduled for deletion, a user account is permanently deleted after a certain time period, referred to as retention period.

A policy configured to delete user accounts specifies the number of days to retain deprovisioned user accounts. With such a policy, Active Roles permanently deletes a user account after the specified number of days has passed since the user was deprovisioned.

A policy can be configured not to delete user accounts. When applied at a certain level of the directory hierarchy, such a policy overrides any other policy of this category applied at a higher level of the directory hierarchy.

Let us consider an example to clarify this behavior. Suppose you configure a policy to delete accounts and apply that policy to a certain container. In general, the policy is passed down from parent to child containers, that is, the policy applies to all child containers beneath the parent container, causing Active Roles to delete deprovisioned user accounts in each container. However, if you configure a different policy not to delete accounts and apply that new policy to a child container, the child container policy overrides the policy inherited from the parent container. Active Roles does not delete deprovisioned user accounts in that child container or any container beneath that child container.

One more option of this policy is intended for domains where Active Directory Recycle Bin is enabled. The policy can be configured so that once a user account is deprovisioned, the account is moved to Recycle Bin (which effectively means that the account will be deleted immediately, without any retention period). Moving deprovisioned user accounts to Recycle Bin may be required for security reasons, as an extra security precaution. Active Directory Recycle Bin ensures that the account can be restored, if necessary, without any loss of data. Active Roles provides the ability to un-delete and then un-deprovision user accounts that were deprovisioned to Recycle Bin.

How to configure a User Account Permanent Deletion policy

To configure a User Account Permanent Deletion policy, select User Account Permanent Deletion on the Policy to Configure page in the New Deprovisioning Policy Object wizard or in the Add Deprovisioning Policy wizard. Then, click Next to display the Deletion Options page.

Figure 87: Deletion options

On this page, you can choose whether you want the policy to schedule deprovisioned user accounts for deletion, and specify the number of days to retain deprovisioned user accounts.

First, select one of these options:

  • Click Do not automatically delete the object if you want the policy not to delete deprovisioned user accounts.
  • Click Delete the object after retention period if you want the policy to schedule deprovisioned user accounts for deletion.
  • Click Delete the object to Active Directory Recycle Bin immediately if you want the policy to move deprovisioned user accounts to Recycle Bin.

If you select the second option, you must specify a number of days in the box beneath that option. Once a user account has been deprovisioned, and the specified number of days has passed, the policy causes Active Roles to delete the user account in Active Directory.

If you select the third option, you should apply this policy to domains that have Active Directory Recycle Bin enabled; otherwise, the policy will have no effect. With this option, once a user account has been deprovisioned, the policy causes Active Roles to delete the user account immediately. In a domain where Active Directory Recycle Bin is enabled, this deletion merely means that the account is marked as deleted and moved to a certain container from which it can be restored, if necessary, without any data loss.

Steps for configuring a User Account Permanent Deletion policy

To configure a User Account Permanent Deletion policy

  1. On the Policy to Configure page, select User Account Permanent Deletion, and then click Next.
  2. On the Deletion Options page, do one the following, and then click Next:
    • Click Do not automatically delete the object if you want the policy not to delete deprovisioned user accounts.
    • Click Delete the object after retention period if you want the policy to schedule deprovisioned user accounts for deletion. Then, in Retention period (days), specify the number of days to retain the deprovisioned user account before it is deleted.
    • Click Delete the object to Active Directory Recycle Bin immediately if you want the policy to move deprovisioned user accounts to Recycle Bin.

    If you select the third option, you should apply this policy to domains that have Active Directory Recycle Bin enabled; otherwise, the policy will have no effect. With this option, once a user account has been deprovisioned, the policy causes Active Roles to delete the user account immediately. In a domain where Active Directory Recycle Bin is enabled, this deletion merely means that the account is marked as deleted and moved to a certain container from which it can be restored, if necessary, without any data loss.

  1. On the Enforce Policy window, you can specify objects to which this Policy Object is to be applied:
    • Click Add, and use the Select Objects dialog box to locate and select the objects you want.
  2. Click Next, and then click Finish.
Related Documents