Active Roles 7.4.1 - Administration Guide

Step 1: Creating and configuring the Policy Object

Step 1: Creating and configuring the Policy Object

You can create and configure the Policy Object you need by using the New Deprovisioning Policy Object wizard. For information about the wizard, see Creating a Policy Object in the Policy Object management tasks section earlier in this chapter.

To configure the policy, click Group Object Deprovisioning on the Select Policy Type page of the wizard. Then, click Next.

On the Disable Group page, select these check boxes:

• Change the group type from Security to Distribution
• Hide the group from the Global Address List (GAL)
• Rename the group to

Then, type the following text in the box beneath the Rename the group to option:

%<name> - Deprovisioned {@date(M/d/yyyy)}

Click Next and follow the instructions in the wizard to create the Policy Object.

Step 2: Applying the Policy Object

Step 2: Applying the Policy Object

You can apply the Policy Object by using the Enforce Policy page in the New Deprovisioning Policy Object wizard, or you can complete the wizard and then use the Enforce Policy command on the domain, OU, or Managed Unit where you want to apply the policy.

For more information on how to apply a Policy Object, see Applying Policy Objects and Managing policy scope earlier in this chapter.

Scenario 2: Managed Unit for deprovisioned groups

This scenario describes how to configure a Managed Unit and a Group Object Deprovisioning policy so that the Managed Unit includes all deprovisioned groups. The policy sets the Notes property to Deprovisioned upon the deprovisioning of a group, whereas the Managed Unit is configured to include the groups that have the Notes property set to Deprovisioned.

To implement this scenario, you must perform the following actions:

1. Create and configure the Managed Unit.
2. Configure the Policy Object that defines the appropriate policy.
3. Apply the Policy Object to a domain, OU, or Managed Unit.

As a result, after deprovisioning a group in the container you selected in Step 3, Active Roles automatically adds that group to the Managed Unit you created in Step 1.

The following sections elaborate on the steps to implement this scenario.

Step 1: Creating and configuring the Managed Unit

Step 1: Creating and configuring the Managed Unit

You can create and configure the Managed Unit by using the Active Roles console:

1. In the console tree, under Configuration, right-click Managed Units, and select New | Managed Unit.
2. In Name, type a name for the Managed Unit. For example, you might type Deprovisioned Users.
3. Click Next.
4. Configure the membership rule to have the Managed Unit include the deprovisioned user accounts from all domains that are registered with Active Roles (managed domains):
   1. On the wizard page, click Add.
   2. In the Membership Rule Type dialog box, click Include by Query, and then click OK.
   3. Use the Create Membership Rule window to set up the rule:
      • In Find, click Users.
      • Click Browse and select Active Directory.
      • Click the Advanced tab.
      • Click the Field button, and then click Notes.
      • In Condition, click Is (exactly).
      • In Value, type Deprovisioned.

   At this stage, the window should look as in the following figure:

   Figure 80: Find Groups

   

4. On the wizard page, click Add.
5. In the Membership Rule Type dialog box, click Retain Deprovisioned, and then click OK.

5. Click Next, click Next, and then click Finish.