This section shows how Exchange Resource Forest Management facilitates delegation of the membership management task for distribution lists. To perform the procedures in this section, you need the following environment:
The following procedure demonstrates how to delegate the task of managing the DL membership list to the user account John Smith.
To delegate the membership management task
This opens the General Properties page for the shadow account.
This opens the Select Object dialog box allowing you to specify the manager account.
Although you have specified the shadow account as the manager of the group, Active Roles updates security settings on the group so that the master account is authorized to add or remove members from the group by using conventional tools such as Microsoft Outlook.
If you clear the Manager can update membership list check box, or change the manager of the group, Active Roles updates the security settings to revoke the former manager’s right to modify the membership list of the group.
After you have specified the shadow account as the manager of the DL group with the Manager can update membership list option, force Active Roles to give the manager rights to the master account by executing the scheduled task ERFM - Mailbox Management held in the Configuration/Server Configuration/Scheduled Tasks/Builtin container or wait for a scheduled run of that task. Then, you can verify that the master account can use Microsoft Outlook to add or remove group members, provided that Outlook is configured to connect to the mailbox for the John Smith user account:
This section demonstrates how to perform mailbox type conversion using Active Roles. The following scenarios are covered:
If a given mailbox from the Exchange forest is assigned to a user from an accounts forest (linked mailbox), then you can use Active Roles to convert that mailbox to the user mailbox type. After you convert the mailbox, the external user (formerly master account) can no longer access the mailbox. The mailbox can only be accessed by the user account that is associated with the mailbox in the Exchange forest (formerly shadow account).
To convert a linked mailbox to a user mailbox
After mailbox conversion, the mailbox user account remains disabled. To enable the user account, set the user password by using the Reset Password command, and then click the Enable Account command.
For a user mailbox in the Exchange forest, you can use Active Roles to assign that mailbox to a user from an accounts forest. This configures the mailbox as follows:
The domain of the user from the accounts forest must be registered with Active Roles (managed domain).
To convert a user mailbox to a linked mailbox
As a result of these steps, the master account is assigned to the mailbox and the mailbox user in the Exchange forest becomes the shadow account, linked with the master account. If the master account is in the scope of the Exchange Resource Forest Management policy, the properties of the master account and shadow account are synchronized in the same way as when you configure a mailbox-enabled user in an accounts forest by using the Exchange Resource Forest Management solution.
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