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Active Roles 7.6.2 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta

Delegating automation workflow tasks

Active Roles provides a number of Access Templates that allow the administrator to delegate the following tasks related to automation workflow:

  • Configure automation workflow.  To perform this task, the delegated administrator needs full control of automation workflow definitions, including the rights to add, configure, and remove workflow activities, view and change the workflow start conditions, add and remove workflow parameters, and assign values to workflow parameters.
  • Run automation workflow.  To perform this task, the delegated administrator needs the rights to view the definition of an automation workflow, run the automation workflow on demand, and view run history of the automation workflow.
  • View run history.  To perform this task, the delegated administrator needs the rights to view the definition of an automation workflow, and view run history reports on running and completed instances of the automation workflow.

This section provides instructions on how to delegate these tasks to regular users or groups that do not have administrator rights in Active Roles.

Allowing access to workflow containers

Automation workflow tasks require access to containers that hold workflow definition objects. By default, Active Roles allows any authenticated user to view the Configuration/Policies/Workflow container itself. You can enable appropriate users or groups to view containers held in the Workflow container by applying the Workflow - View Workflow Containers Access Template to that container.

To enable users or groups to view workflow containers

  1. In the console tree, expand Configuration | Policies, right-click the Workflow container, and then click Delegate Control.
  2. In the Active Roles Security dialog box, click Add to start the Delegation of Control Wizard.
  3. On the Users or Groups page in the wizard, click Add, and then use the Select Objects dialog box to select the desired users or groups.
  4. On the Access Templates page in the wizard, under Access Templates | Configuration, select the Workflow - View Workflow Containers check box.
  5. Follow the instructions in the wizard and accept the default settings.
  6. Click OK in the Active Roles Security dialog box.

Delegating full control of automation workflows

By giving full control of an automation workflow to a user or group, you authorize the user or group to perform the following tasks:

  • View the workflow definition.
  • Make any changes to the workflow.
  • Run the workflow.
  • View the workflow run history reports.

You can delegate full control of all automation workflows held in a certain container by applying the Automation Workflow - Full Control Access Template to that container.

To delegate full control of all automation workflows held in a certain container

  1. In the console tree, right-click the desired container under Configuration | Policies | Workflow, and then click Delegate Control.
  2. In the Active Roles Security dialog box, click Add to start the Delegation of Control Wizard.
  3. On the Users or Groups page in the wizard, click Add, and then use the Select Objects dialog box to select the desired users or groups.
  4. On the Access Templates page in the wizard, under Access Templates | Configuration, select the Automation Workflow - Full Control check box.
  5. Follow the instructions in the wizard and accept the default settings.
  6. Click OK in the Active Roles Security dialog box.

It is also possible to delegate full control of a single automation workflow by applying the Access Template to the workflow definition object.

To delegate full control of a single automation workflow

  1. On the View menu, select Advanced Details Pane.
  2. In the console tree, under Configuration | Policies | Workflow, select the container that holds the desired workflow definition object.
  3. In the upper part of the details pane, select the workflow definition object.
  4. In the lower part of the details pane, on the Active Roles Security tab, right-click a blank area and click Add to start the Delegation of Control Wizard.
  5. On the Users or Groups page in the wizard, click Add, and then use the Select Objects dialog box to select the desired users or groups.
  6. On the Access Templates page in the wizard, under Access Templates | Configuration, select the Automation Workflow - Full Control check box.
  7. Follow the instructions in the wizard and accept the default settings.

Delegating the task of running automation workflow

You can authorize users or groups to run all automation workflows held in a certain container by applying the Automation Workflow - View and Run Access Template to that container. This allows the users or groups to run the automation workflow without giving them the right to make any changes to the workflow.

To delegate the task of running all automation workflows held in a certain container

  1. In the console tree, right-click the desired container under Configuration | Policies | Workflow, and then click Delegate Control.
  2. In the Active Roles Security dialog box, click Add to start the Delegation of Control Wizard.
  3. On the Users or Groups page in the wizard, click Add, and then use the Select Objects dialog box to select the desired users or groups.
  4. On the Access Templates page in the wizard, under Access Templates | Configuration, select the Automation Workflow - View and Run check box.
  5. Follow the instructions in the wizard and accept the default settings.
  6. Click OK in the Active Roles Security dialog box.

It is also possible to authorize users or groups to run a single automation workflow by applying the Access Template to the workflow definition object.

To delegate the task of running a single automation workflow

  1. On the View menu, select Advanced Details Pane.
  2. In the console tree, under Configuration | Policies | Workflow, select the container that holds the desired workflow definition object.
  3. In the upper part of the details pane, select the workflow definition object.
  4. In the lower part of the details pane, on the Active Roles Security tab, right-click a blank area and click Add to start the Delegation of Control Wizard.
  5. On the Users or Groups page in the wizard, click Add, and then use the Select Objects dialog box to select the desired users or groups.
  6. On the Access Templates page in the wizard, under Access Templates | Configuration, select the Automation Workflow - View and Run check box.
  7. Follow the instructions in the wizard and accept the default settings.
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