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Password Manager 5.13.2 - Administration Guide

About Password Manager Getting started Password Manager architecture
Password Manager components and third-party applications Typical deployment scenarios Password Manager in a perimeter network Management Policy overview Password policy overview Secure Password Extension overview reCAPTCHA overview User enrollment process overview Questions and Answers policy overview Password change and reset process overview Data replication Phone-based authentication service overview
Management policies
Checklist: Configuring Password Manager Understanding Management Policies Configuring access to the Administration Site Configuring access to the Legacy Self-Service Site or Password Manager Self-Service Site Configuring access to the Helpdesk Site Configuring Questions and Answers policy Workflow overview Custom workflows Custom activities Legacy Self-Service or Password Manager Self-Service Site workflows Helpdesk workflows Notification activities User enforcement rules
General Settings
General Settings overview Search and logon options Importing and exporting configuration settings Outgoing mail servers Diagnostic logging Scheduled tasks Web Interface customization Instance reinitialization Realm Instances Domain Connections Extensibility features RADIUS Two-Factor Authentication Internal Feedback Password Manager components and third-party applications Unregistering users from Password Manager Bulk Force Password Reset Fido2 key management Working with Redistributable Secret Management account Email templates
Upgrading Password Manager Administrative Templates Secure Password Extension Password Policies Enable 2FA for administrators and helpdesk users Reporting Password Manager integration Accounts used in Password Manager Open communication ports for Password Manager Customization options overview Feature imparities between the legacy and the new Self-Service Sites Third-party contributions Glossary

Creating and Configuring a Password Policy

To create a password policy, you need add a connection to the domain to which this policy will be applied.

IMPORTANT: By default, native Windows domain policies are not displayed on the Self-Service Site when resetting or changing password. To display these policies, you must add the required domain on the Password Policies tab of the Administration Site.

The account you use to access the domain for which you want to create password policies should have the following permissions:

  • The Read permission for attributes of the groupPolicyContainer objects.

  • The Write permission to create and delete the groupPolicyContainer objects in the System Policies container.

  • The Read permission for the nTSecurityDecriptor attribute of the groupPolicyContainer objects.

  • The permission to create and delete container and the serviceConnectionPoint objects in Group Policy containers.

  • The Read permission for the attributes of the container and serviceConnectionPoint objects in Group Policy containers.

  • The Write permission for the serviceBindingInformation and displayName attributes of the serviceConnectionPoint objects in Group Policy containers.

  • The Write permission for the following attributes of the msDS-PasswordSettings object:

    • msDS-LockoutDuration

    • msDS-LockoutThreshold

    • msDS-MaximumPasswordAge

    • msDS-MinimumPasswordAge

    • msDS-MinimumPasswordLength

    • msDS-PasswordComplexityEnabled

    • msDS-PasswordHistoryLength

    • msDS-PasswordReversibleEncryption

    • msDS-PasswordSettingsPrecedence

    • msDS-PSOApplied

    • msDS-PSOAppliesTo

    • name

To add domain connection

  1. On the home page of the Administration Site, click the Password Policies tab.

  2. Click Add domain connection to add a domain for which you want to create password policies.

  3. If domain connections already exist, select a domain connection from the list. If you want to create a new connection, click Add domain connection.

  4. If you selected to create the new domain connection, in the Add New Domain Connection dialog, configure the following options:

    • In the Domain name text box, enter the name of the domain that you want to add.

    • In the Domain alias text box, enter the alias for the domain which will be used to address the domain on the Self-Service Site. This field is required because you can reuse the domain connection in the user scope.

    • To have Password Manager access the domain using the Password Manager Service account, click Password Manager Service account. Otherwise, click Specified user name and password and then enter user name and password in the corresponding text boxes. Note, that if Password Manager Service account is used to access the domain, it should have the required permissions.

  5. Click Save.

For more information on modifying settings for the domain connection, see Domain Connections.

To create a domain password policy

  1. On the home page of the Administration Site, click the Password Policies tab.

  2. Click the <N> One Identity Password Policies or One Identity Password Policies are not configured link under the domain that you want to manage.

  3. On the One Identity Password Policies for Domain <DomainName> page, click Add a policy.

  4. In the Add New Policy dialog, type a name for the new policy and click Save.

To configure settings for a password policy

  1. On the home page of the Administration Site, click the Password Policies tab.

  2. Click the <N> One Identity Password Policies link under the domain connection that you want to manage.

  3. On the One Identity Password Policies for Domain <DomainName> page, click Edit under the policy whose properties you want to view or modify.

  4. On the Policy Settings tab of the Password Policy Properties dialog, view or modify the following options, and then click Save:

Table 15: Password Policy Properties

Option

Description

Disable this policy

Select this check box to temporarily turn off the policy.

Domain

View the name of the managed domain to which this policy is linked.

Policy name

View or modify the name of the password policy.

  1. Click the Policy Rules tab to configure the password policy rules by using the procedure outlined in Configuring Password Policy Rules, and then click Save.
  2. Click the Policy Scope tab to manage the password policy links by using the procedure outlined in Managing Password Policy scope, and then click Save.

    IMPORTANT: The password policies do not override domain security settings; both the Password Manager password policies and the domain security settings are applied.

In case you are running Microsoft Windows Server 2016 or later, Password Manager allows configuring and using not only One Identity Password Policies, but Windows fine-grained password policies as well. For Windows fine-grained password policies, among other options, you can configure policy precedence that defines Windows fine-grained password policies application order. Note, that when configuring the scope of these password policies, you can apply the policies only to groups in the managed domain.

Configuring Password Policy Rules

For each of the domain password policies, you can configure a set of policy rules that define what passwords to reject or accept in the domain to which a particular policy is applied.

For each password policy, you can set up the following rules:

  • Password age rule: Ensures that users cannot use expired passwords or change their passwords too frequently.

  • Length rule: Ensures that passwords contain the required number of characters.

  • Complexity rule: Ensures that passwords meet minimum complexity requirements.

  • Required characters rule: Ensures that passwords contain certain character categories.

  • Disallowed characters rule: Rejects passwords that contain certain character categories.

  • Sequence rule: Rejects passwords that contain more repeated characters than it is allowed.

  • User properties rule: Rejects passwords that contain part of a user account property value.

  • Dictionary rule: Rejects passwords that match dictionary words or their parts.

  • Symmetry rule: Ensures that password or its part does not read the same in both directions.

  • Custom rule: Use this rule to display custom messages to users or to hide configured policy rules from users when they reset or change password on the Self-Service Site.

Password Compliance

When you use Forgot My Password or Manage My Passwords workflow to set or reset the password, you can view the compliance of the password with the configured password policy. You can expand a policy and view the rules set for the policy. When you enter a new password, you can instantly get the feedback about the compliance of the password with the defined rules. A green tick mark against the rules in a policy indicates that the password is in compliance with the rule, and help you to set a compliant password.

You can also view the strength of the password using the Password strength meter, which get displayed as a progress bar when you enter a new password in the New password text box. The Password strength meter assess the strength of the password by verifying the password with the configured password policy rules and the basic requirements (one upper case letter, one lower case letter, one numeric value, one special character and minimum of seven characters) for a password. This will help to improve the security of the password. You can enable or disable this feature and configure the Password strength status. For more information, see Customization of Password strength meter.

The following is a general procedure for configuring the password policy rules.

To configure rules for a password policy

  1. On the home page of the Administration Site, click the Password Policies tab.

  2. Click the <N> One Identity Password Policies link under the domain that you want to manage.

  3. On the One Identity Password Policies for Domain <DomainName> page, click Edit under the policy whose properties you want to modify, and then click the Policy Rules tab.

  4. On the Policy Rules tab, click the rule that you want to configure, and, under the rule's name, modify the appropriate rule settings.

  5. Repeat step 4 for each of the rules that you want to configure for this password policy, then click Save.

NOTE: Starting from version 5.9.5, if a Password Manager policy is applied, then the Next button remains disabled in the Forgot my password/ Manage My Passwords screen and gets enabled only when all the Password Manager's policies are met and shows GREEN.

For information about how to configure each of the policy rules, see the sections below.

Password Age Rule

The password age rule ensures that users cannot use expired passwords or change their passwords too frequently.

Specify Minimum password age so that passwords cannot be changed until they are more than a certain number of days old. If a minimum password age is defined, users must wait the specified number of days to change their passwords.

Specify Maximum password age so that passwords expire as often as necessary for your environment.

To configure the password age rule

  1. Follow the steps outlined in Configuring Password Policy Rules.

  2. On the Policy Rules tab, click Password Age Rule to expand the rule settings.

  3. Under Password Age Rule, select the Specify password age check box, and then specify the following options as required:

Table 16: Password age limit

Option

Description

Minimum password age

Specifies for how many days users must keep new passwords before they can change them.

Maximum password age

Specifies how many days a password can be used before the user is required to change it.

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