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Identity Manager On Demand Hosted - Identity Management Base Module Administration Guide

Basics for mapping company structures in One Identity Manager Dynamic roles Departments, cost centers, and locations
One Identity Manager users for managing departments, cost centers, and locations Basic information for departments, cost centers, and locations Creating and editing departments Creating and editing cost centers Creating and editing locations Setting up IT operating data for departments, cost centers, and locations Assigning employees, devices, and workdesks to departments, cost centers, and locations Assigning company resources to departments, cost centers, and locations Creating dynamic roles for departments, cost centers, and locations Dynamic roles with incorrectly excluded employees Assign organizations Specifying inheritance exclusion for departments, cost centers, and locations Assigning extended properties to departments, cost centers, and locations Reports about departments, cost centers, and locations
Employee administration
One Identity Manager users for employee administration Basic data for employee main data Employee's central user account Employee's default email address Employee's central password Mapping multiple employee identities Password policies for employees Creating and editing employees Disabling and deleting employees Deleting all employee related data Limited access to One Identity Manager Changing the certification status of employees Assigning company resources to employees Displaying the origin of employees' roles and entitlements Analyzing role memberships and employee assignments Displaying the employees overview Displaying and deleting employees' Webauthn security keys Determining the language for employees Determining employees working hours Manually assigning user accounts to employees Entering calls for employees Assigning extended properties to employees Employee reports
Managing devices and workdesks Managing resources Setting up extended properties Configuration parameters for managing departments, cost centers, and locations Configuration parameters for managing employees Configuration parameters for managing devices and workdesks

Managing devices and workdesks

One Identity Manager offers extended device administration functionality for networks. One Identity Manager differentiates between device types, device models, and the device itself.

  • Device types, such as PCs, printers, or monitors, provide the initial classification of the devices.

  • Device models provide additional fine-tuning of the device types in order to obtain a more exact classification of devices.

  • The actual devices as they are defined in the network are listed under devices.

Workdesks are required for assigning different devices to a workstation. The assignment of company resources can be mainly automated by assigning workdesks to business roles, departments, cost centers, locations, or dynamic roles.

To manage devices and workdesks in One Identity Manager

  • In the Designer, set the Hardware configuration parameter and compile the database.

    NOTE: If you disable the configuration parameter at a later date, model components and scripts that are not longer required, are disabled. SQL procedures and triggers are still carried out. For more information about the behavior of preprocessor relevant configuration parameters and conditional compiling, see the One Identity Manager Configuration Guide.

Detailed information about this topic

Basic data for device admin

The following basic data is required for managing devices:

  • Configuration parameter

    Use configuration parameters to configure the behavior of the system's basic settings. One Identity Manager provides default settings for different configuration parameters. Check the configuration parameters and modify them as necessary to suit your requirements.

    Configuration parameters are defined in the One Identity Manager modules. Each One Identity Manager module can also install configuration parameters. In the Designer, you can find an overview of all configuration parameters in the Base data > General > Configuration parameters category.

  • Device models

    Device models are required to classify devices, for example, PC, server, monitor, printer types. One Identity Manager contains predefined device models.

  • Information about manufacturers and suppliers

    You can store manufacturers and suppliers to help with entering device models and devices, .

  • Device status

    Enter the possible device status for asset data about devices.

  • Workdesk status

    You can add a status to workdesks.

  • Workdesk types

    Provide workdesk types for further classification of workdesks,

Detailed information about this topic

Creating and editing device models

The prerequisite for adding devices is the definition of device models. Device models are required to classify devices, for example, PC, server, monitor, printer types. One Identity Manager contains predefined device models. You can define more device models.

To create or edit a device model

  1. In the Manager, select the Devices & Workdesks > Basic configuration data > Device models category.

  2. In the result list, select a device model and run the Change main data task.

    - OR -

    Click in the result list.

  3. Edit the device model's main data.

  4. Save the changes.

Detailed information about this topic

General main data for device models

Enter the following general main data of a device model.

Table 42: Device model main data

Property

Description

Device model

Name of the device model.

Device type

Type of the device. During the setup of new device, the device model's device type filters the forms that are available for handling main data.

Company

Name of manufacturer. Use the next to the field to add a new company. For more information, see Creating and editing business partners.

NOTE: Only the companies that are marked as manufacturers can be selected. When a new device is added, the company named as manufacturer in the device model is used for the device.

Service item

If you assigned a service item to the device model, the usage of the device model can be booked internally. Use the next to the field to add a new service item.

Website

Manufacturers Website. Click the button to display the manufacturer's website in the default web browser.

Description

Text field for additional explanation.

Additional data

Text field for additional explanation.

PC

Specifies whether, in principle, the device can be used as a PC in the sense of workstation.

Server

Specifies whether the device is used as a server.

Local peripheral

Specifies whether this device type is a local peripheral to attach to a PC.

Deactivated

Specifies whether the device model is in use or not.

NOTE: Only device models which are enabled can be assigned in One Identity Manager. If a device model is deactivated, assignment of the device model is not permitted. However, existing assignments remain intact.

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