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One Identity Safeguard for Privileged Passwords 2.11 - Administration Guide

Introduction System requirements Using the virtual appliance and web management console Using the cloud Setting up Safeguard for Privileged Passwords for the first time Search box Using the web client Installing the desktop client Using the desktop client Privileged access requests Toolbox Accounts Account Groups Assets Asset Groups Discovery Entitlements Partitions Settings
Access Request settings Appliance settings Asset Management settings Backup and Retention settings Certificate settings Cluster settings External Integration settings Messaging settings Profile settings Safeguard Access settings Sessions settings
Users User Groups Disaster recovery and clusters Administrator permissions Preparing systems for management Troubleshooting Frequently asked questions Appendix A: Safeguard ports Appendix B: SPP 2.7 or later migration guidance Appendix C: SPP and SPS join guidance Appendix D: Regular Expressions Appendix E: Historical changes by release Glossary

Appliance states

The following table lists the appliance states and what actions are available when the appliance is in a particular state.

Table 198: Appliance states
Appliance state and description Actions available

EnrollingReplica (only applies to replica appliances in a cluster)

A transitional state where a replica appliance is being added to a cluster and is not available for access. From this state, the appliance goes into Maintenance mode to complete the enroll operation.

 

Wait for operation to complete before logging in to appliance.

Initial Setup Required

A virtual appliance has been deployed but cannot be used until it is in the Online state.

The Appliance Administrator must run Initial Setup for the virtual appliance to move to the Online state. For more information, see Setting up the virtual appliance.

Initializing

A transitional state where the appliance is initializing to start, but is not yet available for access.

 

Wait for operation to complete before logging in to appliance.

Maintenance

Appliance is performing maintenance tasks and is not available for access.

 

Wait for maintenance tasks to complete before logging in to appliance.

LeavingCluster (only applies to replica appliances in a cluster)

A transitional state where a replica appliance is being unjoined from a cluster and is not available for access. From this state, the appliance goes into Maintenance mode to complete the unjoin operation.

 

Wait for operation to complete before logging in to appliance.

Offline

Appliance is not available for access.

 

Wait for appliance to come back online before logging in.

Offline Workflow

The appliance is not communicating with the cluster but has been either automatically or manually placed in Offline Workflow Mode to run access request workflow.

Enable Offline Workflow Mode. Once online operations are resumed, the appliance is returned to Maintenance mode. For more information, see About Offline Workflow Mode.

 

Online

The appliance is a primary and has consensus. Or the appliance is a replica and has both consensus and connectivity to the primary.

 

Log in to appliance.

In this state, access request workflow is available from all clustered appliances that are online and able to communicate.

PatchPending (only applies to replica appliances in a cluster)

Upon cluster patch, the primary appliance instructs all replicas to enter PatchPending state. The primary appliance then patches and upon completion, instructs the PatchPending replicas to install the patch one at a time.

 

You can log in to a replica with a PatchPending state.

You can initially perform access request workflow on a replica in PatchPending state; however, during the cluster upgrade, when the majority of the cluster members have upgraded, access request worklfow migrates from the PatchPending side of the cluster to the upgraded side of the cluster. During this time, access request workflow is unavailable on any appliance still in the PatchPending state.

PrimaryNoQuorum (only applies to the primary appliance in a cluster)

The primary appliance is in a Read-only mode while attempting to get the lease, but can't because the cluster does not have consensus. The appliance continues to attempt getting the lease and when it does, the appliance state goes back to Online.

 

If the appliance is powered on, you can log in to an appliance with a PrimaryNoQuorum state; however, it will be in a Read-only mode.

In this state, access request workflow is not available from the primary appliance, but may be available from other appliances in the cluster.

For example, if the primary cannot communicate with the rest of the nodes in the cluster, but the rest of the nodes can communicate between themselves (ReplicaWithQuorum state), then access request workflow will be available from these replica appliances even though it is not available from the primary appliance.

Quarantine

Appliance is broken or in an unknown state.

 

Requires manual intervention to recover.

Go to the Recovery Kiosk to recover. For more information, see Recovery Kiosk (Serial Kiosk).

ReplicaDisconnected (applies to replica appliances in a cluster)

A replica appliance is available for access; however, both of the following conditions apply:
    • The replica appliance cannot communicate with the primary appliance in the cluster.
    • The remaining nodes in the cluster that the replica appliance can communicate with do not have consensus.

 

You can log in to a replica with a ReplicaDisconnected state, but access request workflow is disabled.

If the replica appliance cannot communicate with the other nodes in the cluster, but the remaining nodes can communicate with each other, then access request workflow will be available from those appliances even though it is not available from the appliance that cannot communicate with them.

ReplicaNoQuorum (applies to replica appliances in a cluster)

A replica appliance can communicate with the primary appliance; however, the remaining nodes in the cluster do not reach consensus. Once the cluster regains consensus, the replica appliance will go into the Online state.

 

You can log in to a replica with a ReplicaNoQuorum state, but access request workflow is disabled.

In this state, access request workflow is not available from the primary appliance, but may be available from other replicas.

For example, in a cluster of five appliances, if the primary and a single replica cannot communicate with the remaining replicas in the cluster, but the other three replicas in the cluster can communicate between themselves (ReplicaWithQuorum state), then access request workflow will be available from the replicas that are online and communicating even though it is not available from the primary and replica that cannot communicate.

ReplicaWithQuorum (applies to replica appliances in a cluster)

A replica appliance cannot communicate with the primary appliance; however, the remaining nodes in the cluster have reached consensus.

 

You can log in to a replica with a ReplicaWithQuorum state. In this state, access request workflow is available from any clustered appliance that is online and able to communicate.

TransitioningToPrimary (only applies to replica appliances in a cluster)

A transitional state where a replica appliance is being promoted to be the new primary and is not available for access.

 

Wait for operation to complete before logging in to appliance.

TransitioningToReplica (only applies to the primary appliance in a cluster.)

A transitional state where a primary appliance is being demoted to a replica and is not available for access.

 

Wait for operation to complete before logging in to appliance.

ShuttingDown

A transitional state where an appliance is shutting down and is not available for access.

 

Wait for appliance to come back online before logging in.

StandaloneReadOnly

State used for replicas unjoined from a cluster or a primary appliance restored from a backup. The appliance can be activated.

 

Log in to appliance.

See Activating a read-only appliance for how to activate a Read-only appliance so you can add, delete and modify data, apply access request workflow, and so on.

Unknown

Appliance is broken or in an unknown state.

 

Requires manual intervention to recover.

Go to the Recovery Kiosk to recover. For more information, see Recovery Kiosk (Serial Kiosk).

Administrator permissions

To secure control of your IT department's assets (that is, managed systems), Safeguard for Privileged Passwords uses a role-based access control hierarchy. Safeguard for Privileged Passwords's various permission sets restrict the amount of control each type of user has.

Note: It is the responsibility of a user with Authorizer Administrator permissions to grant administrator permissions to other Safeguard for Privileged Passwords users; however, the User Administrator can grant Help Desk Administrator permissions to non-administrative users.

Administrator permissions include:

Appliance Administrator permissions

The Appliance Administrator is responsible for configuring and maintaining the appliance, including the following tasks:

  • Racks and stacks the appliance.
  • Configures the appliance.
  • (Optional) Sets up and uses the virtual appliance for initial setup, maintenance, backup, and recovery. For more information, see Using the virtual appliance and web management console.
  • Troubleshoots performance, hardware, and networking.
  • Creates and monitors the status of a clustered environment.
  • Manages licenses, certificates, backups, and sessions settings.
  • Enables and disables access request and password management services.
Table 199: Appliance Administrator: Permissions
Navigation Permissions

Activity Center

View and export appliance activity events.

Administrative Tools | Toolbox

Access to the Tasks pane.

Administrative Tools | Settings:

 

  • Access Request | Enable or Disable Services
Enable or disable the access request and password management services.
  • Appliance

Monitor the status of the appliance.

Shut down or restart the appliance.

Run diagnostics on the appliance.

Enable or disable Lights Out Management (BMC).

Configure networking settings.

Perform a factory reset to recover from major problems or clear the data and configuration settings on the appliance.

Generate a support bundle to assist technical support.

Manage appliance time.

Install update files (patches).

  • Appliance | Enable or Disable Services

Enable or disable the Application to Application (A2A) service.

Enable or disable SPP audit data to be sent to SPS for auditing the Safeguard privileged management software suite.

  • Backup and Retention
Configure backup and retention settings, define archive servers, and manage backups.
  • Certificates
Manage the certificates used by Safeguard.
  • Cluster

Create and manage a clustered environment.

Monitor the status of the clustered environment.

Diagnose cluster members.

  • External Integration

Configure Approval Anywhere service for access request approvals.

Configures email to send event notifications to external systems.

Configure identity providers and authentication providers.

Configures the sending of SNMP traps to the SNMP console.

Join Safeguard for Privileged Passwords to Starling.

Configure Safeguard for Privileged Passwords to send event notifications to a syslog server.

Configure the integration with an external ticketing system or generic tickets not tied to an external ticketing system.

  • Messaging

Configure login notifications.

Set message of the day.

  • Safeguard Access
Configure the user login control settings, inactivity timeout, password rules, and sets the time zone.
  • Sessions

If a Sessions appliance is joined, view, remove, or modify the configuration.

If the sessions module is used:

  • Configure session recording storage management.
  • Configure the sessions module settings.
  • Reset the sessions module.
  • Generate or download an SSH host key.

Asset Administrator permissions

An Asset Administrator manages all partitions, assets, and accounts:

  • Creates (or imports) assets and accounts.
  • Creates partitions and partition profiles.
  • Delegates partition ownership to users.

    NOTE: A delegated partition owner has a subset of permissions that an Asset Administrator has. That is, the delegated partition owner is authorized to manage a specific partition and the assets and accounts assigned to that partition.

  • Assigns assets to partitions.
  • Manages account password rules.

NOTE: Asset Administrators can only view the user object history for their own account.

Table 200: Asset Administrator: Permissions
Navigation Permissions

Dashboard | Account Automation

Full control for accounts related to all Safeguard for Privileged Passwords assets.

NOTE: Delegated partition owners have control for accounts related to the assets managed through delegated partition profile.

Activity Center

View and export asset activity events.

Administrative Tools | Toolbox

Access to the Accounts, Assets, Partitions and Users view.

Access to the Tasks pane.

Administrative Tools | Accounts

Add, modify, delete, and import accounts.

Check, change, and set account passwords.

Access password archive.

Enable or disable the access request services for an account.

Administrative Tools | Assets

Add, modify, delete, and import assets.

Configure and manage Asset Discovery jobs.

Download SSH Key.

Administrative Tools | Discovery

Create and run discovery jobs to find assets, accounts, and services in your network environment.

Administrative Tools | Partitions

Add, modify, and delete partitions and partition profiles.

Set partition as default.

Add assets to the scope of a partition profile.

Administrative Tools | Settings:

 

  • Asset Management | Custom Platforms

Add a custom platform that includes uploading the custom platform script.

  • Asset Management | Tags

Create and manage dynamic tags for assets and asset accounts.

  • Messaging | Message of the Day

Login notification: View only.

Set message of the day.

  • Profile | Account Password Rules

Add, modify, and delete account password complexity rules.

  • Profile | Change Password

Add, modify, and delete change password settings.

  • Profile | Check Password

Add, modify, and delete check password settings.

  • Profile | Password Sync Groups

Add, modify, and delete password sync groups.

Administrative Tools | Users

Delegate partition ownership to users.

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