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Active Roles 7.6.1 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta

Adding or removing members from an O365 Group with the Web Interface

You can use the Active Roles Web Interface to add members to an existing Office 365 (O365) group with an Assigned membership setting. O365 groups support Azure AD users, Azure guest users, or external users as members.

NOTE: You cannot add or remove members manually to or from an O365 group with dynamic membership. To change the members of a dynamic group manually, first modify its membership type from Dynamic Members to Assigned membership. For more information, see Modifying an O365 Group with the Web Interface.

NOTE: Azure AD does not support adding O365 groups as members to other O365 groups. For more information, see the Add member page of the Microsoft GRAPH REST API documentation.

To add members to an O365 group

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Office 365 Groups.

    The list of existing O365 groups in the selected Azure tenant appears.

    NOTE: When opening the list of Office 365 Groups the first time, Active Roles checks and fetches all existing O365 groups that may exist in the Azure cloud. This action is performed automatically and may take a few minutes to complete.

  2. Select the group that you want to configure.

  3. In the right-side pane, click Members.

    The Members page then appears with the list of members in the selected group.

  4. Click Add to add a new member (or members) to the group.

  5. In the Select Object page, use the search field to find the (guest) users in the Azure tenant that you want to add as members.

    The (guest) users that meet the search criteria will appear in the Display Name column.

  6. Select the check boxes of the (guest) users you want to add as members to the group. The selected (guest) users will be listed in the lower pane of the Select Object page.

  7. (Optional) To search for additional (guest) users, enter another search string. After that, select the (guest) users you want to add as members from the updated list.

  8. To apply your changes, click OK. The Members page will be updated with the new membership settings.

To remove members from an O365 group

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Office 365 Groups.

    The list of existing O365 groups in the selected Azure tenant appears.

    NOTE: When opening the list of Office 365 Groups the first time, Active Roles checks and fetches all existing O365 groups that may exist in the Azure cloud. This action is performed automatically and may take a few minutes to complete.

  2. Select the group that you want to configure.

  3. In the right-side pane, click Members.

    The Members page then appears with the list of members in the selected group.

  4. To remove a member (or members) from the selected group, select the members from the Members Name list, and click Remove.

    The selected members are removed from the Members Name list.

  5. To apply your changes, click OK. The Members page will be updated with the new membership settings.

Viewing the members of a dynamic O365 Group with the Web Interface

You can check the members of an O365 group with dynamic membership via the Active Roles Web Interface. This is useful if you want to get a quick update on the current membership status of the dynamic O365 group.

NOTE: You cannot add or remove members manually to or from an O365 group with dynamic membership. To change the members of a dynamic group manually, first modify its membership type from Dynamic Members to Assigned membership. For more information, see Modifying an O365 Group with the Web Interface.

To view the members of an O365 group with dynamic membership

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Office 365 Groups.

    The list of existing O365 groups in the selected Azure tenant appears.

    NOTE: When opening the list of Office 365 Groups the first time, Active Roles checks and fetches all existing O365 groups that may exist in the Azure cloud. This action is performed automatically and may take a few minutes to complete.

  2. Select the group whose members you want to check.

  3. In the right-side pane, click Dynamic Members.

    The Dynamic Members page then appears with the list of members in the selected group.

  4. To exit the Dynamic Members window, click Close.

Viewing the change history of an O365 Group in the Web Interface

You can check the change history of an O365 group with the Active Roles Web Interface. This is useful if you want to view the list of changes that occurred to the selected O365 group, such as:

  • Membership changes (that is, added or removed members).

  • Membership type changes (that is, whether the group has been set to assigned or dynamic membership).

NOTE: The Change History option of the Active Roles Web Interface lists only group modifications that were performed in Active Roles. It does not list the changes of the group that were performed outside Active Roles, for example in Azure Portal.

To view the change history of an O365 group

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Office 365 Groups.

    The list of existing O365 groups in the selected Azure tenant appears.

    NOTE: When opening the list of Office 365 Groups the first time, Active Roles checks and fetches all existing O365 groups that may exist in the Azure cloud. This action is performed automatically and may take a few minutes to complete.

  2. Select the group whose change history you want to check.

  3. In the right-side pane, click Change History.

    The Change History page then appears, with the newest change of the group listed at the top of the page.

  4. To close the Change History window, click any Tree node, or any option listed in the right-side pane.

Deleting an O365 Group with the Web Interface

You can use the Active Roles Web Interface to delete an O365 group from an Azure tenant. This is typically required when the O365 group becomes redundant or is otherwise no longer required, for example because of an organizational change.

CAUTION: Deleting an O365 group is a destructive operation that will delete the group from the Azure tenant on the Azure Portal as well.

To delete an O365 group

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Office 365 Groups.

    The Office 365 Groups page then opens with the available Azure O365 Groups in the Azure tenant.

  2. Select the group that you want to delete.

  3. In the right-side pane, click Delete.

  4. A confirmation dialog appears. To confirm the deletion of the group, click Yes.

The selected O365 group is then deleted from the Azure tenant.

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