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Identity Manager 8.2.1 - Administration Guide for Connecting to Google Workspace

Mapping a Google Workspace environment in One Identity Manager Synchronizing a Google Workspace customer
Setting up initial synchronization of a Google Workspace customer Customizing the synchronization configuration for Google Workspace Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization
Managing Google Workspace user accounts and employees
Account definitions for Google Workspace user accounts Assigning employees automatically to Google Workspace user accounts Manually linking employees to Google Workspace user accounts Supported user account types Specifying deferred deletion for Google Workspace user accounts
Login information for Google Workspace user accounts Managing Google Workspace entitlement assignments Mapping of Google Workspace objects in One Identity Manager
Google Workspace customers Google Workspace user accounts Google Workspace groups Google Workspace products and SKUs Google Workspace organizations Google Workspace domains Google Workspace domain aliases Google Workspace admin roles Google Workspace admin privileges Google Workspace admin role assignments Reports about Google Workspace objects
Handling of Google Workspace objects in the Web Portal Basic configuration data for managing a Google Workspace customer Troubleshooting the connection to a Google Workspace customer Configuration parameters for managing a Google Workspace environment Default project template for Google Workspace API scopes for the service account Processing methods of Google Workspace system objects Special features in the assignment of Google Workspace groups

Additional settings for Google Workspace groups

On the Settings tab, edit the following main data.

Table 38: Additional settings for groups

Property

Description

Contact owners

Specifies who is allowed to contact the group owners.

View members

Defines who can see the members of the group.

View topics

Permissions for showing group topics.

Publish posts

Specifies who can post messages to the group. If None is selected, then the group is deactivated and archived. No user can post messages to the group.

Manage members

Specifies who is allowed to manage memberships.

Join the group

 Specifies which users are permitted to become members of the group. You can only select the Public value if the Allow external members option is set.

Allow external members

 Specifies whether users from other domains are permitted as members. If this option is set, in the Join the group field, define which users are permitted to become members.

Language

 Name of the language, for example, es-ES.

Moderate content

Specifies who can moderate content.

Group visibility

Specifies for which users the group is visible.

Spam messages

Specifies how to handle messages suspected of being spam. Possible values:

  • Allow: Post in the group without moderation.

  • Moderate: Send to the moderation queue and send a message to the moderators.

  • Silently moderate: Send to the moderation queue, but do not send a message to the moderators.

  • Reject: Reject immediately.

Post replies

 Specifies who receives the replies to posts. If Use a custom address to send replies to is selected, a valid email address must be entered in the Post replies to field.

Send replies to

 Email address to which the replies to posts are sent. If Use a custom address to send replies to is selected in the Post replies field, you must enter a valid email address.

Notify authors when their messages are rejected

 Specifies whether the author of a post is informed if their post is rejected by the moderators. If this option is set, enter a notification text in the Rejected author notification field.

Rejected author notification

 Notification that is sent to authors if their post is rejected. The maximum text length is 10,000 characters. Notifications are only sent if the Notify authors when moderators reject their messages option is set.

Max message size

 Maximum size of the messages that can be sent to this group in bytes.

Allow web posting

 Specifies whether users are permitted to post in the group from the web interface. If this option is disabled, the users can only use GMail for communication with the group.

Post as the group

 Specifies whether group members are permitted to use the email address of the group to post posts.

Archive messages to the group

Specifies whether messages sent to the group are archived.

Include in global address list

Specifies whether the group is displayed in the global address list.

Additional tasks for managing Google Workspace groups

After you have entered the main data, you can run the following tasks.

Task

Topic

Overview of Google Workspace Groups

Displaying the Google Workspace group overview

Assigning extended properties

Assigning extended properties to Google Workspace groups

Assigning group managers

Assigning group managers to Google Workspace groups

Assigning group owners

Assigning group owners to Google Workspace groups

assign user accounts

Assigning Google Workspace user accounts directly to an entitlement

Assign groups

Assigning Google Workspace groups to Google Workspace groups

Assign customer as member

Assigning Google Workspace customers directly to a group

Exclude groups

Effectiveness of Google Workspace entitlement assignments

Assign system roles

Adding Google Workspace entitlements to system roles

Assign business roles

Assigning Google Workspace entitlements to business roles

Assign organizations

Assigning Google Workspace entitlements to departments, cost centers, and locations

Add to IT Shop

Adding Google Workspace entitlements to the IT Shop

Synchronize object

Synchronizing single objects

Displaying the Google Workspace group overview

Use this task to obtain an overview of the most important information about a group.

To obtain an overview of a group

  1. In the Manager, select the Google Workspace > Groups category.

  2. Select the group in the result list.

  3. Select the Google Workspace group overview task.

Assigning extended properties to Google Workspace groups

Extended properties are meta objects, such as operating codes, cost codes, or cost accounting areas that cannot be mapped directly in One Identity Manager.

For more detailed information about setting up extended properties, see the One Identity Manager Identity Management Base Module Administration Guide.

To specify extended properties for a group

  1. In the Manager, select the Google Workspace > Groups category.

  2. Select the group in the result list.

  3. Select Assign extended properties.

  4. In the Add assignments pane, assign extended properties.

    TIP: In the Remove assignments pane, you can remove assigned extended properties.

    To remove an assignment

    • Select the extended property and double-click .

  5. Save the changes.
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