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Identity Manager 9.1.1 - Administration Guide for Connecting to Custom Target Systems

Managing custom target systems Setting up scripted data provisioning in a custom target system Managing user accounts and employees Managing assignments of groups and system entitlements Login information for user accounts Mapping custom target system objects in One Identity Manager Treatment of custom target system objects in the Web Portal Basic configuration data for custom target systems Configuration parameters for managing custom target systems

Creating and editing user accounts

A user account can be linked to an employee in One Identity Manager. You can also manage user accounts separately from employees.

NOTE: It is recommended to use account definitions to set up user accounts for company employees. In this case, some of the main data described in the following is mapped through templates from employee main data.

To create a user account

  1. In the Manager, select the Custom Target Systems > <target system> > User accounts category.

  2. Click in the result list.

  3. On the main data form, edit the main data of the user account.

  4. Save the changes.

To edit main data of a user account

  1. In the Manager, select the Custom Target Systems > <target system> > User accounts category.

  2. Select the user account in the result list.

  3. Select the Change main data task.

  4. Edit the user account's resource data.

  5. Save the changes.

To manually assign a user account for an employee

  1. In the Manager, select the Employees > Employees category.

  2. Select the employee in the result list.

  3. Select the Assign user accounts task.

  4. Assign a user account.

  5. Save the changes.
Related topics

User account main data

Enter the following data for a user account:

Table 26: User account properties
Property Description

Employee

Employee that uses this user account. An employee is already entered if the user account was generated by an account definition. If you create the user account manually, you can select an employee in the menu.

You can create a new employee for a user account with an identity of type Organizational identity, Personalized administrator identity, Sponsored identity, Shared identity, or Service identity. To do this, click next to the input field and enter the required employee main data. Which login data is required depends on the selected identity type.

No link to an employee required

Specifies whether the user account is intentionally not assigned an employee. The option is automatically set if a user account is included in the exclusion list for automatic employee assignment or a corresponding attestation is carried out. You can set the option manually. Enable the option if the user account does not need to be linked with an employee (for example, if several employees use the user account).

If attestation approves these user accounts, these user accounts will not be submitted for attestation in the future. In the Web Portal, user accounts that are not linked to an employee can be filtered according to various criteria.

Not linked to an employee

Indicates why the No link to an employee required option is enabled for this user account. Possible values:

  • By administrator: The option was set manually by the administrator.

  • By attestation: The user account was attested.

  • By exclusion criterion: The user account is not associated with an employee due to an exclusion criterion. For example, the user account is included in the exclude list for automatic employee assignment (configuration parameter PersonExcludeList).

Account definition

Account definition through which the user account was created.

Use the account definition to automatically fill user account main data and to specify a manage level for the user account. One Identity Manager finds the IT operating data of the assigned employee and enters it in the corresponding fields in the user account.

NOTE: The account definition cannot be changed once the user account has been saved.

NOTE: Use the user account's Remove account definition task to reset the user account to Linked status. This removes the account definition from both the user account and the employee. The user account remains but is not managed by the account definition anymore. The task only removes account definitions that are directly assigned (XOrigin=1).

Manage level

Manage level of the user account. Select a manage level from the menu. You can only specify the manage level can if you have also entered an account definition. All manage levels of the selected account definition are available in the menu.

Target system

Name of the target system.

First name

The user’s first name. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Last name

The user’s last name. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Container

 Container in which to create the user account. If you have assigned an account definition, the container is determined from the company IT data for the assigned employee depending on the manage level of the user account. When the container is selected, the defined name for the user is created using a formatting rule.

Login name

 Name the user uses to log onto the target system.

If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Name

User account identifier. The identifier is made up of the user’s first and last names.

Canonical name

Canonical name of the user account. The canonical name is generated automatically and should not be changed.

Distinguished name

User account's distinguished name. The distinguished name is determined using a template and must not be changed.

Object GUID

Unique ID used for managing the object in the target system.

Display name

User account display name.

Risk index (calculated)

Maximum risk index value of all assigned groups. The property is only visible if the QER | CalculateRiskIndex configuration parameter is set. For more information, see the One Identity Manager Risk Assessment Administration Guide.

Category

 Categories for the inheritance of groups by the user account. Groups can be selectively inherited by user accounts. To do this, groups and user accounts or contacts are divided into categories. Select one or more categories from the menu.

Account expiry date

 The date up to which the user can log into a target system with this user account.

If a leaving date is specified for an employee, this date is used as the account expiration date depending on the manage level. Any existing account expiry date is overwritten in this case.

NOTE: If the employee's leaving date is deleted at a later point in time, the user account expiration date remains intact.

Last login

Date of last target system login.

Password

Password for the user account. The employee’s central password can be mapped to the user account password. For more information about an employee’s central password, see One Identity Manager Identity Management Base Module Administration Guide.

If you use a random generated initial password for the user accounts, it is automatically entered when a user account is created.

The password is deleted from the database after publishing to the target system.

NOTE: One Identity Manager password policies are taken into account when a user password is being verified. Ensure that the password policy does not violate the target system's requirements.

Password confirmation

Reconfirm password.

Password last changed

Data of last password change.

Description

Text field for additional explanation.

Identity

User account's identity type Permitted values are:

  • Primary identity: Employee's default user account.

  • Organizational identity: Secondary user account used for different roles in the organization, for example for subcontracts with other functional areas.

  • Personalized administrator identity: User account with administrative permissions, used by one employee.

  • Sponsored identity: User account to use for a specific purpose. Training, for example.

  • Shared identity: User account with administrative permissions, used by several employees. Assign all employees that use this user account.

  • Service identity: Service account.

Privileged user account.

Specifies whether this is a privileged user account.

Groups can be inherited

Specifies whether the user account can inherit groups through the linked employee. If the option is set, the user account inherits groups through hierarchical roles, in which the employee is a member, or through IT Shop requests.

  • If you add an employee with a user account to a department, for example, and you have assigned groups to this department, the user account inherits these groups.

  • If an employee has requested group membership in the IT Shop and the request is granted approval, the employee's user account only inherits the group if the option is set.

System entitlements 1 can be inherited

System entitlements 2 can be inherited

System entitlements 3 can be inherited

Specifies whether the user account may inherit system entitlements of the corresponding type through the linked employee. If the option is set, the user account inherits groups through hierarchical roles, in which the employee is a member, or through IT Shop requests.

  • For example, if you add an employee with a user account to a department and you have assigned system entitlements to that department, the user account inherits those system entitlements.

  • If an employee has requested an assignment to a system entitlement in the IT Shop and this request is approved and assigned, then the employee's user account inherits this system entitlement only if the option is enabled.

User account is disabled

Specifies whether the user account is locked. If a user account is not required for a period of time, you can temporarily disable the user account by using the <User account is deactivated> option.

Related topics

Assigning extended properties to user accounts

Extended properties are meta objects, such as operating codes, cost codes, or cost accounting areas that cannot be mapped directly in One Identity Manager.

For more information about using extended properties, see the One Identity Manager Identity Management Base Module Administration Guide.

To specify extended properties for a user account

  1. In the Manager, select the Custom Target Systems > <target system> > User accounts category.

  2. Select the user account in the result list.

  3. Select Assign extended properties.

  4. In the Add assignments pane, assign extended properties.

    TIP: In the Remove assignments pane, you can remove assigned extended properties.

    To remove an assignment

    • Select the extended property and double-click .

  5. Save the changes.

Assigning permissions controls to user accounts

Use this task to assign multiple permissions controls to a user account.

To assign permissions controls to a user account

  1. In the Manager, select the Custom Target Systems > <target system> > User accounts category.

  2. Select the user account in the result list.

  3. Select Assign permissions controls.

  4. In the Add assignments pane, assign permissions controls.

    TIP: In the Remove Assignments pane, you can remove the assigned permission controls.

    To remove an assignment

    • Select the permissions control and double-click .

  5. Save the changes.
Related topics
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