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Active Roles 8.1.2 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Deleting an Azure security group with the Web Interface

You can use the Active Roles Web Interface to delete an Azure security group from an Azure tenant. This is typically required when the group becomes redundant or is otherwise no longer required, for example because of a security policy change.

CAUTION: Deleting an Azure security group is a destructive operation that will delete the group from the Azure tenant on the Azure Portal as well.

To delete an Azure security group

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Security Groups.

    The list of existing Azure security groups in the selected Azure tenant appears.

  2. Select the group that you want to delete.

  3. In the right-side pane, click Delete.

  4. A confirmation dialog appears. To confirm the deletion of the group, click Yes.

The selected Azure security group is then deleted from the Azure tenant.

Managing cloud-only Azure users

Active Roles supports managing cloud-only Azure users. Using the Active Roles Web Interface, you can:

Create, view, update, or delete cloud-only Azure users in the Azure AD of your organization.

  • Check the Azure membership details, Azure properties, Exchange Online properties, or the change history of Azure users.

  • Perform administrative operations on Azure users, such as rename them or reset their password.

When you create a new cloud-only Azure user for your organization, you must:

  1. Specify a User Principal Name (UPN) and password for the Azure user.

  2. Select the organization domain where the Azure user will be located within the Azure tenant.

Viewing cloud-only Azure user

To view cloud-only Azure user information, you can use the Active Roles Web Interface.

To view cloud-only Azure user

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Azure > <Azure tenant> > Azure Users.

    The Azure Users page is displayed and lists the Azure users that are available in Azure.

    NOTE: Active Roles lists the available cloud-only Azure users, Azure guest users, and Azure contacts on the Active Roles Web Interface with the following restrictions:

    • Active Roles can initially list 999 items.

    • The items listed in the list have a sliding expiry of 8 hours, after which the objects that have not been accessed will be flushed.

    • Whenever you perform a search in the list, Active Roles will always fetch the list of objects from Azure to update the cache.

Creating a new cloud-only Azure user

You can use the Active Roles Web Interface to create and enable a new cloud-only Azure user.

To create a new cloud-only Azure user

  1. On the Active Roles Web Interface, navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Users.

    The list of cloud-only Azure users in your Azure tenant then appears.

  2. To start creating a new Azure user, in the right-side pane, click New User.

  3. In the New User window, on the General tab, specify the details of the new Azure user (First name, Last name, Display name, User principal name, Alias, and Description).

    CAUTION: Hazard of data loss!

    The Display Name field supports special characters. However, to avoid any potential problems in Active Roles when managing the Azure object, do not use any semicolons (;) in the specified display name.

    NOTE: In accordance with Microsoft 365, Azure users may share the same name. However, their aliases must be different.

  4. To apply your changes and create the new Azure user, click Finish.

    The new cloud-only user then appears in the Azure Users list of the Active Roles Web Interface.

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