You can configure booking permissions of resources for equipment and room mailboxes.

Assuming that booking a resource is not going to result in a planning conflict or the resource's limits being exceeded, like the room capacity or the planned duration, you can allow meeting requests to be automatically approved.

Automatically approve meeting request if the resource is available

• If the Booking permissions for everyone option is set, every user can automatically reserve the resource with a meeting request that conform to the policy.

• Use the Assign booking permissions options to specify individual users whose meeting requests are automatically approved.

Allow meeting requests if the resource is available

• If the Booking permissions for everyone option is set, all users that adhere to the guidelines, are allowed to send meeting requests.

• Use the Assign in-policy meeting request permissions to specify individual users who can send requests which do not conform to the policies.

Automatically approve meeting requests if the resource is available and send meeting requests if the resource is not available.

• If the Out-of-policy request permissions for everyone is set, every user can automatically reserve the resource using a meeting request that conforms to the policy. Users can send meeting requests that do not conform to the policies. Meeting requests that do not fulfill the policies can be approved by the mailbox's delegate.

• Use the Assign out-of-policy meeting request permissions to specify individual users whose policy conform meeting requests are automatically approved and who can send meeting requests that do not conform to the policies. Meeting requests that do not fulfill the policies can be approved by the mailbox's delegate.