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Identity Manager 9.3 - Administration Guide for Connecting to Exchange Online

About this guide Managing Exchange Online environments Synchronizing an Exchange Online environment
Setting up Exchange Online synchronization Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Basic data for managing an Exchange Online environment Exchange Online organization configuration Exchange Online mailboxes Exchange Online mail users Exchange Online mail contacts Exchange Online mail-enabled distribution groups
Creating Exchange Online mail-enabled distribution groups Editing main data for Exchange Online mail-enabled distribution groups Main data for Exchange Online mail-enabled distribution groups Receive restrictions for Exchange Online mail-enabled distribution groups Customizing send permissions for Exchange Online mail-enabled distribution groups Specifying moderators for Exchange Online mail-enabled distribution groups Specifying Exchange Online mail-enabled distribution groups Assigning Exchange Online mail-enabled distribution groups to Exchange Online recipients Exchange Online mail-enabled distribution group inheritance based on categories Adding Exchange Online dynamic distribution groups to Exchange Online mail-enabled distribution groups Adding an Exchange Online dynamic distribution group to Exchange Online mail-enabled distribution groups Adding Exchange Online mail-enabled public folder to Exchange Online mail-enabled distribution groups Assigning extended properties to Exchange Online mail-enabled distribution groups Deleting Exchange Online mail-enabled distribution groups
Exchange Online Microsoft 365 groups Exchange Online dynamic distribution groups Exchange Online mail-enabled public folders Reports about Exchange Online objects Configuration parameters for managing an Exchange Online environment Default project template for Exchange Online Editing Exchange Online system objects Exchange Online connector settings

Assigning owners to Exchange Online Microsoft 365 groups

When you assign owners to an Microsoft 365 group, the owners are also added as members to the Microsoft 365 group.

NOTE: Owners cannot be manually assigned to Microsoft 365 groups.

To assign owners to an Microsoft 365 group

  1. In the Manager, select the Microsoft Entra ID > Microsoft 365 groups category.

  2. Select the Microsoft 365 group in the result list.

  3. Select the Assign owners task.

  4. In the Add assignments pane, assign owners.

    TIP: In the Remove assignments pane, you can remove assigned owners.

    To remove an assignment

    • Select the owner and double-click .

  5. Save the changes.
Related topics

Assigning subscribers to Exchange Online Microsoft 365 groups

You can assign subscribers to Microsoft 365 groups if the Allow subscriptions option is set. If you assign subscribers to an Microsoft 365 group, the subscribers are also added as members to the Microsoft 365 group.

NOTE: Subscribers cannot be manually assigned to dynamic Microsoft 365 groups.

To assign subscribers to an Microsoft 365 group

  1. In the Manager, select the Microsoft Entra ID > Microsoft 365 groups category.

  2. Select the Microsoft 365 group in the result list.

  3. Select the Assign subscribers task.

  4. In the Add assignments pane, add subscribers.

    TIP: In the Remove assignments pane, you can remove assigned subscribers.

    To remove an assignment

    • Select the subscriber and double-click .

  5. Save the changes.
Related topics

Assigning Exchange Online Microsoft 365 groups to Microsoft Entra ID user accounts

Microsoft 365 groups can be assigned directly or indirectly to Microsoft Entra ID user accounts.

In the case of indirect assignment, identities and Microsoft 365 groups are assigned to hierarchical roles, such as departments, cost centers, locations, or business roles. The Microsoft 365 groups assigned to an identity are calculated from the position in the hierarchy and the direction of inheritance. If you add an identity to roles and that identity owns a Microsoft Entra ID user account, the Microsoft Entra ID user account is added to the Microsoft 365 group.

Furthermore, Microsoft 365 groups can be requested through the Web Portal. To do this, add identities to a shop as customers. All Microsoft 365 groups are assigned to this shop can be requested by the customers. Requested Microsoft 365 groups are assigned to the identities after approval is granted.

Through system roles, Microsoft 365 groups can be grouped together and assigned to identities and workdesks as a package. You can create system roles that contain only Microsoft 365 groups. You can also group any number of company resources into a system role.

To react quickly to special requests, you can assign Microsoft 365 groups directly to Microsoft Entra ID user accounts.

For more information see the following guides:

Topic

Guide

Basic principles for assigning and inheriting company resources

One Identity Manager Identity Management Base Module Administration Guide

One Identity Manager Business Roles Administration Guide

Assigning company resources through IT Shop requests

One Identity Manager IT Shop Administration Guide

System roles

One Identity Manager System Roles Administration Guide

Detailed information about this topic

Prerequisites for indirect assignment of Microsoft 365 groups to Microsoft Entra ID user accounts

In the case of indirect assignment, identities and Microsoft 365 groups are assigned to hierarchical roles, such as departments, cost centers, locations, or business roles. When assigning Microsoft 365 groups indirectly, check the following settings and modify them if necessary.

  1. Assignment of identities and Exchange Online Microsoft 365 groups is permitted for role classes (departments, cost centers, locations, or business roles).

    For more information, see the One Identity Manager Identity Management Base Module Administration Guide.

    ClosedAllow assignments to role classes of departments, cost centers, locations, or roles

  2. Settings for assigning Microsoft 365 groups to Microsoft Entra ID user accounts.

    • The Microsoft Entra ID user account is linked to an identity.

    • The Microsoft Entra ID user account has the Microsoft 365 groups can be inherited option set.

      The option specifies whether the Microsoft Entra ID user account can inherit Microsoft 365 groups through the linked identity. If the option is set, the user account inherits Microsoft 365 groups through hierarchical roles, in which the identity is a member, or through IT Shop requests.

      • If you add an identity with a user account to a department, for example, and you have assigned Microsoft 365 groups to this department, the Microsoft Entra ID user account inherits these Microsoft 365 groups.

      • If an identity has requested group membership in the IT Shop and the request is granted approval, the identity's Microsoft Entra ID user account only inherits the Microsoft 365 group if the option is set.

    ClosedEditing Microsoft Entra ID user accounts

    For more information about Microsoft Entra ID user accounts, see the One Identity Manager Administration Guide for Connecting to Microsoft Entra ID.

NOTE: There are other configuration settings that play a role when company resources are inherited through departments, cost centers, locations, and business roles. For example, role inheritance might be blocked or inheritance of identities not allowed. For more information about the basic principles for assigning company resources, see the One Identity Manager Identity Management Base Module Administration Guide.

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