Identity Manager 9.0 LTS - Administration Guide for Connecting to Exchange Online

Table 17: Mail user main data
Property	Description
Employee	Employee to use the mail user. An employee is already entered if the mail user was generated by an account definition. If you create the mail user manually, you can select an employee in the menu.
No link to an employee required	Specifies whether the mail user is intentionally not assigned an employee. The value is determined from the linked user account.
Not linked to an employee	Indicates why the No link to an employee required option is enabled for this mail user. The value is determined from the linked user account. Possible values: By administrator: The option was set manually by the administrator. By attestation: The user account was attested. By exclusion criterion: The user account is not associated with an employee due to an exclusion criterion. For example, the user account is included in the exclude list for automatic employee assignment (configuration parameter PersonExcludeList).
Account definition	Account definition through which the mail user was created. Use the account definition to automatically populate mail user main data and to specify a manage level for the mail user. One Identity Manager finds the IT operating data of the assigned employee and uses it to populate the corresponding fields in the mail user. NOTE: The account definition cannot be changed once the mail user has been saved.
Manage level	Manage level with which the mail user is created. Select a manage level from the menu. You can only specify the manage level can if you have also entered an account definition. All manage levels of the selected account definition are available in the menu.
Azure Active Directory tenant	The Azure Active Directory tenant’s name.
Azure Active Directory user account	Azure Active Directory user account that uses this mail user.
First name	The user’s first name. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.
Last name	The user’s last name. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.
Initials	The user’s initials. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.
Name	The mail user’s identifier.
Display name	Name as used in the address book.
Alias	Unique alias for further identification of the mail user.
User ID	User ID that user uses to log in. Example: <alias>@<domain.com> <user>@yourorganisation.onmicrosoft.com
Password	Login password. The employee’s central password can be mapped to the mail user's password. For more information about an employee’s central password, see One Identity Manager Identity Management Base Module Administration Guide. NOTE: One Identity Manager password policies are taken into account when a user password is being verified. Ensure that the password policy does not violate the target system's requirements. Azure Active Directory configuration settings are used for generating random passwords for new mail users, for sending login credentials, and for applying password policies. For more information, see the One Identity Manager Administration Guide for Connecting to Azure Active Directory.
Confirmation	Reconfirm password.
Proxy addresses	Other email addresses for the mail user. Use the following syntax to set up other proxy addresses: Address type: new email address
Recipient type (detail)	Type of mail user. You can select either Mail users or Guest mail users.
External email address	Email address for forwarding messages.
Destination address type	Address type of the email address. Permitted value is SMTP.
Do not display in address list	Specifies whether the mail user is visible in address books. Set this option if you want to prevent the mail user from being displayed in address books. This option applies to all address books.
Risk index (calculated)	Maximum risk index value of all assigned groups. The property is only visible if the QER \| CalculateRiskIndex configuration parameter is set. For more information, see the One Identity Manager Risk Assessment Administration Guide.
Category	Categories the mail user uses to inherit groups. Groups can be selectively inherited by mail users. To do this, the groups and mail users are divided into categories. Select one or more categories from the menu.
Groups can be inherited	Specifies whether the mail user can inherit groups through the employee. If the option is set, the mail user inherits groups through hierarchical roles, in which the employee is a member, or through IT Shop requests. If you add an employee with a user accounts to, for example, a department and you have assigned groups to this department, the mail user inherits these groups. If an employee has requested group membership in the IT Shop and the request is granted approval, the employee's mail user only inherits the group if the option is set.
Simple display	Simple display name for systems that cannot interpret all the characters of normal display names.
Phonetic display name	Specifies an alternative way of writing the name that is used in text-to-speech in Unified Messaging (UM). For example, it is used if the pronunciation and spelling of the name do not match.
Sort order	Order of displaying in a hierarchical address book.
Message format	Format for messages that are sent to mail u. Permitted values are MIME (default) and Text.
Message body format	Format for body text of messages that are sent to mail users. Options are Text, HTML and TextAndHtml. The permitted values depend on the selected message format. If the MIME message formation is fixed, the format of the body text can be Text, HTML and TextAndHtml (default). If the message format is Text, the format of the body text can be Text.
Attachment format	The Apple Macintosh operating system's attachment format for messages that are sent to mail users. Options are BinHex (default), UuEncode, AppleSingle, and AppleDouble.
Use preferred message format	Specifies whether message format settings configured for the recipient are overwritten by the global settings.
Use MAPI-RTF	Specifies whether the mail user can receive messages in MAPI format. Available options are Never, Always, and Use default settings.
Sender authentication required	Specifies whether authentication data is requested from senders. Set this option to prevent anonymous senders mailing the mail user.
Moderation enabled	Specifies whether the mail user is moderated. Use the Assign moderators task to specify the moderators. Then enable the option.
Sending message	Specifies how senders are notified when they send messages to moderated mail users. Permitted values are: Do not notify: The sender is not notified. Only notify senders in your exchange organization: Only internal senders receive a notification. Notify all senders: Internal and external senders receive notification.
Street	Street or road. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.
City	City. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. Locations can be automatically generated and employees assigned based on the city.
Mailbox	Mailbox. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.
State	State. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.
Zip code	Zip code. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.
Country or region	The country ID.
Office	Office address.
Business phone	Business telephone numbers. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.
Additional phone numbers	Other business telephone numbers.
Fax	Fax number. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.
Additional fax numbers	Additional fax numbers.
Home phone	Private telephone number.
Additional private numbers	Additional telephone numbers.
Mobile phone	Mobile number. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.
Mobile phone	Mobile phone number.
Website.	The user's website.
Notes	More information about the user.
Item	The user's job title.
Department	Department. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.
Company	Company. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.
Manager	Manager responsible for the mail user. To specify a manager Click next to the field. In the Table menu, select the table that maps the account manager. In the Account manager menu, select the manager. Click OK.
Assistant	Name of the mail contact's assistant.

Identity Manager 9.0 LTS - Administration Guide for Connecting to Exchange Online

Editing main data of Exchange Online mail users

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Identity Manager 9.0 LTS - Administration Guide for Connecting to Exchange Online

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Main data for Exchange Online mail users

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Receive restrictions for Exchange Online mail users

Customizing send permissions for Exchange Online mail users

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