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Identity Manager 9.2 - Administration Guide for Connecting to HCL Domino

Managing HCL Domino environments Synchronizing a Domino environment
Setting up initial synchronization of a Domino environment Domino server configuration Setting up a gateway server Creating a synchronization project for initial synchronization of a Notes domain Adjusting the synchronization configuration for Domino environments Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Managing Notes user accounts and identities Managing memberships in Notes groups Login credentials for Notes user accounts Using AdminP requests for handling Domino processes Mapping Notes objects in One Identity Manager
Notes domains Notes user accounts Notes groups Notes certificates Notes templates Notes policies Notes mail-in databases Notes server Reports about Notes objects
Handling of Notes objects in the Web Portal Basic data for managing a Domino environment Configuration parameters for managing a Domino environment Default project template for Domino Processing methods of Domino system objects Domino connector settings

Managing HCL Domino environments

HCL Domino objects such as user accounts, groups, mail-in databases, servers, policies, and certificates can be administrated with One Identity Manager. By defining Notes domains in One Identity Manager, you are able to manage several productive Domino environments in parallel with a One Identity Manager database. In One Identity Manager, user and person documents are managed as Notes user accounts. The Domino Directory's objects are mapped as Notes objects in One Identity Manager.

NOTE: One Identity Manager supports synchronization with different Domino versions, for example HCL Domino Server version 11 and IBM Domino Server version 10. Since managing objects in One Identity Manager is independent of whatever version the target system environment has, One Identity Manager references the target system uniformly as Domino.

One Identity Manager provides company identities with the necessary user accounts. You may use different mechanisms for connecting identities to their Notes user accounts. These user accounts can also be managed separately from identities and therefore administrative user accounts can be set up.

When you certify a new user, a series of user specific files are generated, which must be available to the user. When you add a user with the Domino connector, the user ID file for authentication, the mailbox file, and the user’s personal address book are created.

Groups and mail-in databases are managed by One Identity Manager along side user accounts. Groups are used to provide users the access permissions they need or they can be used for email distribution lists. Users can send or receive messages through shared mail-in databases. Users can access these mail-in databases when access permissions have been granted. If you add a mail-in database using One Identity Manager, the necessary mailbox file is created.

Server documents, certificates, policies, and templates for mailbox files are only loaded into the One Identity Manager database so they can be referenced when you set up user accounts and groups. One Identity Manager access lists can be defined for server documents in order to specify who has access to a server for what reason.

NOTE: The Domino module must be installed as a prerequisite for managing One Identity Manager in Domino Module For more information about installing, see the One Identity Manager Installation Guide.

Architecture overview

In One Identity Manager, the image of part of an operational Domino system is mapped to a Notes domain. To synchronize, One Identity Manager must have to access to the Domino Directory in this Domino environment in order.

A server is defined within the One Identity Manager environment to run all the administrative tasks effecting the Domino environment. This server is named the gateway server in the rest of this chapter. The gateway server performs the function of the synchronization server. It is not a productive Domino server. A Notes client, the One Identity Manager Service, and the Domino connector are installed on the gateway server.

All Domino connector actions are run from the gateway server. The gateway server communicates with the productive environment's Domino server when actions are running in the target system. This Domino server is specially selected with a good network connection to the gateway server. The Domino connection requires access to the Domino Directory, therefore, you should preferably use a directory server.

For synchronization, provide an ID file with sufficient administrative permissions for accessing the productive Domino environment. If you want to work with a Certification Authority process (CA process), a certifier ID file must be provided. Both files must be available on the gateway server.

The gateway server runs One Identity Manager Service actions, like certifications, adding, modifying, and deleting document in the Domino Directory. In addition to this, databases can be also added to servers for users, mailbox files or mail-in databases on Domino servers. The One Identity Manager Service provides a Notes client context using the Notes COM library and processes all necessary functions for exchanging data with the Domino server in it (access to Domino objects, running Notes agents, creating administrative processes (AdminP), error handling).

Figure 1: Domino Connectors communication with Domino

The objects in Domino are mapped as follows in the One Identity Manager database:

Table 1: Mapping object types from this Domino installation in the One Identity Manager
Domino One Identity Manager
Domino server Notes server
Domino domain No direct mapping

Notes domain

Properties of Notes objects to assign them to different Domino environments.

User Notes user account
Group Notes group
Mail-in DB Notes mail-in database
Notes certificate Notes certificate
Template Notes template
Policy Notes policy

One Identity Manager users for managing Domino

The following users are used for setting up and administration of Domino.

Table 2: Users
Users Tasks
Target system administrators

Target system administrators must be assigned to the Target systems | Administrators application role.

Users with this application role:

  • Administer application roles for individual target system types.

  • Specify the target system manager.

  • Set up other application roles for target system managers if required.

  • Specify which application roles for target system managers are mutually exclusive.

  • Authorize other identities to be target system administrators.

  • Do not assume any administrative tasks within the target system.

Target system managers

Target system managers must be assigned to the Target systems | Domino application role or a child application role.

Users with this application role:

  • Assume administrative tasks for the target system.

  • Create, change, or delete target system objects.

  • Edit password policies for the target system.

  • Prepare groups to add to the IT Shop.

  • Can add identities that do not have the Primary identity identity type.

  • Configure synchronization in the Synchronization Editor and define the mapping for comparing target systems and One Identity Manager.

  • Edit the synchronization's target system types and outstanding objects.

  • Authorize other identities within their area of responsibility as target system managers and create child application roles if required.

One Identity Manager administrators

One Identity Manager administrator and administrative system users Administrative system users are not added to application roles.

One Identity Manager administrators:

  • Create customized permissions groups for application roles for role-based login to administration tools in the Designer as required.

  • Create system users and permissions groups for non role-based login to administration tools in the Designer as required.

  • Enable or disable additional configuration parameters in the Designer as required.

  • Create custom processes in the Designer as required.

  • Create and configure schedules as required.

  • Create and configure password policies as required.

Administrators for the IT Shop

Administrators must be assigned to the Request & Fulfillment | IT Shop | Administrators application role.

Users with this application role:

  • Assign groups to IT Shop structures.

Administrators for organizations

Administrators must be assigned to the Identity Management | Organizations | Administrators application role.

Users with this application role:

  • Assign groups to departments, cost centers, and locations.

Business roles administrators

Administrators must be assigned to the Identity Management | Business roles | Administrators application role.

Users with this application role:

  • Assign groups to business roles.

Configuration parameters for managing Domino environments

Use configuration parameters to configure the behavior of the system's basic settings. One Identity Manager provides default settings for various configuration parameters. Check the configuration parameters and modify them as necessary to suit your requirements.

Configuration parameters are defined in the One Identity Manager modules. Each One Identity Manager module can also install configuration parameters. In the Designer, you can find an overview of all configuration parameters in the Base data > General > Configuration parameters category.

For more information, see Configuration parameters for managing a Domino environment.

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