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Active Roles 8.1.5 - Web Interface User Guide

Getting Started Web Interface Basics Performing Management Tasks
Managing your personal account Managing Active Directory objects Running an automation workflow Managing temporal group memberships Managing Azure AD, Microsoft 365, and Exchange Online objects
Managing cloud-only Azure contacts Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names Microsoft 365 roles management for hybrid environment users
Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Viewing or modifying the Exchange Online properties of a remote mailbox Managing room mailboxes Managing cloud-only shared mailboxes Deleting or changing the remote mailbox of an on-premises user
Managing AD LDS data Managing computer resources Restoring deleted objects
Using Approval workflows Glossary

Configuring the O365 Admin Roles settings of an Azure guest user

You can grant (or revoke) O365 administration roles to (or from) an existing Azure guest user in the Azure Properties > O365 Admin Roles tab. This is typically required either when the assignment of a guest user changes, or when it is finished.

To configure the O365 admin roles of an existing Azure guest user

  1. On the Active Roles Web Interface, navigate to Directory Management > Tree View > Azure > <azure-tenant> > Azure Guest Users.

  2. From the list in the middle pane, select the Azure guest user that you want to update.

  3. To open the properties of the selected Azure guest user, click Azure Properties on the right pane.

  4. To open the administration role settings, click the O365 Admin Roles tab.

    Figure 47: Directory Management > Tree View > Azure > <azure-tenant> > Azure Guest Users > <azure-guest-user> > Azure Properties > O365 Admin Roles — Accessing the administrator role settings of an Azure Guest user

  5. Select the administrator role(s) you want to grant for the guest user, or deselect the role(s) you want to revoke.

    NOTE: You can assign roles to the Azure guest user in Active Roles without any limitation. However, One Identity recommends that you assign Azure guest users only the admin roles that external contractors typically receive in your organization.

  6. To apply your changes, click Save.

Viewing or updating the Exchange Online properties of an Azure guest user

You can create, modify or view the Exchange Online properties of an existing Azure guest user with the Exchange Online option of the Active Roles Web Interface. With the Exchange Online properties, you can configure various mailbox-related settings for the guest user, such as:

  • The name of the email address.

  • Message size and delivery rules.

  • Setting up the guest user mailbox as a shared mailbox.

  • Enabling or disabling various applications (such as Outlook Web App) or protocols (such as MAPI, IMAP4, or POP3) for the mailbox.

  • Configuring Messaging Records Management (MRM) settings for the guest user mailbox.

To view and update the Exchange Online properties of an Azure guest user

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Guest Users.

    The list of Azure guest users of the selected tenant is displayed.

    Figure 48: Directory Management > Tree View > Azure > <azure-tenant-name> > Azure Guest Users — Listing the Azure guest users in the tenant

  2. Select the guest user whose Exchange Online properties you want to check or update.

  3. To access the Exchange Online-specific mailbox settings, click Exchange Online Properties.

  4. In the available Exchange Online Properties tabs, configure the Exchange Online mailbox settings as you need.

    Table 3: Available Exchange Online properties
    Page Description
    Mail Flow Settings

    View and configure rules for the emails that the mailbox sends or receives via the Exchange Online service.

    Delegation

    Configure the email account as a shared mailbox.

    General

    View and configure the email addresses associated with the mailbox.

    Mailbox Features

    View and configure various Exchange Online mailbox features, for example mobile access, additional mailbox protocols, or archival settings.

    Mailbox Settings

    View and configure Messaging Records Management (MRM) settings for the mailbox.

  5. To apply your changes, click Close.

Configuring the mail flow settings of an Exchange Online mailbox

You can set up rules for the emails that Exchange Online mailboxes send or receive in the organization with the Exchange Online Properties > Mail Flow Settings tab of the Active Roles Web Interface. Active Roles supports setting up two types of such rules:

  • Message size settings, specifying the size of the emails that the guest user can send or receive.

  • Email delivery and forwarding settings, allowing the guest user to send emails on behalf of a specified group, or have their received emails automatically forwarded to an additional specified address.

Such mail flow settings are typically configured if the organization enforces specific email messaging policies for users and guest users.

To configure the mail flow settings for an Exchange Online mailbox

  1. On the Active Roles Web Interface, navigate to Directory Management > Tree View > Azure > <azure-tenant> > Azure Users (or Azure Guest Users).

  2. From the list in the middle pane, select the Azure user or Azure guest user that you want to update.

  3. To open the Exchange Online properties of the selected Azure user or guest user, click Exchange Online Properties on the right pane.

  4. To open the mail flow settings, click the Mail Flow Settings tab.

    Figure 6: Exchange Online Properties > Mail Flow Settings — Configuring the message size and forwarding settings of an Exchange Online mailbox

  5. Select Message Size Restrictions, and click Properties....

  6. Configure the size of the emails (in KB) that are sent or received by the mailbox. By default, both the Sending message size and the Receiving message size settings use the default limit of the Azure tenant.

  7. To apply your changes and close the Message Size Restrictions dialog, click Save.

  8. Select Delivery Options, and click Properties to configure the following email delivery and forwarding settings.

    • Send on Behalf: When configured, the mailbox can send emails on behalf of the specified mailbox or group.

    • Forwarding Address: When configured, the emails received by the mailbox are always forwarded to the specified email address.

  9. To apply any changes you made in the Delivery Options dialog, click Save.

  10. To close the Exchange Online Properties window, click Close.

Configuring the delegation settings of an Exchange Online mailbox

You can set up an Exchange Online mailbox as a shared mailbox in the Exchange Online Properties > Delegation tab of the Active Roles Web Interface. This is typically performed if the configured email account is used as a group account, such a common support or information email address.

The Active Roles Web Interface supports granting Send as and Full access permissions to the specified users and guest users. For more information on shared mailboxes and these permissions, see Shared mailboxes in Exchange Online in the Microsoft Exchange documentation.

To configure the email delegation settings of an Exchange Online mailbox

  1. On the Active Roles Web Interface, navigate to Directory Management > Tree View > Azure > <azure-tenant> > Azure Users (or Azure Guest Users).

  2. From the list in the middle pane, select the Azure user or Azure guest user that you want to update.

  3. To open the Exchange Online properties of the selected Azure user or guest user, click Exchange Online Properties on the right pane.

  4. To open the delegation settings, click the Delegation tab.

    Figure 7: Exchange Online Properties > Delegation — Accessing the email account delegation settings of an Exchange Online mailbox

  5. To delegate Send as permission to a user (or users), click Add... under the Send As list.

  6. Select the user(s) you want to grant Send as rights for the email address, then click OK.

  7. To delegate Full Access permission to a user (or users) click Add... under the Full Access list.

  8. Select the user(s) you wish to grant Full access rights for the email address, then click OK.

  9. To remove a delegated user either from the Send As or Full Access list, click Remove and select the user(s) you want to revoke the permission from.

  10. To apply your changes, click Save, then Close.

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