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Identity Manager On Demand - Starling Edition Hosted - Web Portal User Guide

General tips and getting started Managing reports Requests
Setting up and configuring request functions Requesting products Managing the Saved for Later list Pending requests Displaying request history Displaying archived requests Resubmitting requests Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying requests Undoing approvals Managing request inquiries directed at you
Attestation
Managing attestation inquiries directed at you Managing attestations Displaying attestation history My attestation cases Undo attestation case approvals Pending attestations
Compliance Managing risk index functions Responsibilities
Managing task delegations Ownerships My responsibilities
Managing my departments Managing my application roles Managing my devices Managing my business roles Managing my identities Managing my cost centers Managing my multi-request resources Managing my multi requestable/unsubscribable resources Managing my resources Managing my software applications Managing my locations Managing my system entitlements Managing my system roles Managing my assignment resources
Managing data
Managing departments Managing user accounts Managing business roles Managing identities Managing cost centers Managing multi-request resources Managing multi requestable/unsubscribable resources Managing resources Managing locations Managing system entitlements Managing system roles Managing assignment resources
Opening other web applications Managing tickets Appendix: Attestation conditions and approval policies from attestation procedures

Renewing products with limit validity periods

Some products are only valid for a limited period. You can renew products with a limited validity period that have already been assigned.

You can renew products for yourself or for other identities that you manage.

NOTE: You are notified 14 days before your limited period products expire. You can renew the product after receiving this message. The products are automatically unsubscribed once they have expired.

To renew a product's validity period

  1. In the menu bar, click Requests > Request history.

  2. On the Request History page, click (Filter).

  3. In the Filer Data pane, select the Active check box.

  4. Click Apply filter.

  5. (Optional) To control which requests are displayed, click (Filter) (see Filtering). For example, this allows you to show just requests that you have carried out for other identities.

  6. (Optional) If you want to renew a product of another identity, in the Search field, enter the identity's name.

  7. Click the product that you want to renew.

  8. In the View Request Details pane, click Renew product.

  9. In the Renew Product pane, perform the following actions:

    1. In the Renewal date field, enter the renewal date for the product. If the field is empty the product has unlimited availability.

    2. In the Reason for your decision field, enter a reason for the renewal.

    3. Click Save.

To renew the validity period of multiple products

  1. In the menu bar, click Requests > Request history.

  2. On the Request History page, click (Filter).

  3. In the Filer Data pane, select the Active check box.

  4. Click Apply filter.

  5. (Optional) To control which requests are displayed, click (Filter) (see Filtering). For example, this allows you to show just requests that you have carried out for other identities.

  6. (Optional) If you want to renew products of another identity, in the Search field, enter the identity's name.

  7. Select the check boxes next to the products you want to renew.

  8. Click Actions > Renew product.

  9. In the Renew Product pane, perform the following actions:

    1. In the Renewal date field, enter the renewal date for the products. If the field is empty the products have unlimited availability.

    2. In the Reason for your decision field, enter a reason for the renewal.

    3. Click Save.

Related topics

Unsubscribing products

You can unsubscribe from products that are already assigned if they are no longer required. Products that can be unsubscribed have the Assigned status.

You can unsubscribe your own products or those belonging to other identities that you manage.

To unsubscribe a product

  1. In the menu bar, click Requests > Request history.

  2. On the Request History page, click (Filter).

  3. In the Filer Data pane, select the Active check box.

  4. Click Apply filter.

  5. (Optional) To control which requests are displayed, click (Filter) (see Filtering). For example, this allows you to show just requests that you have carried out for other identities.

  6. (Optional) If you want to unsubscribe a product of another identity, in the Search field, enter the identity's name.

  7. Click the product that you want to unsubscribe.

  8. In the View Request Details pane, click Unsubscribe product.

  9. In the Unsubscribe Product pane, perform the following actions:

    1. In the Unsubscribed as from field, enter the date for unsubscribing the product. If you leave this field empty, the product is unsubscribed once you have clicked Saved.

    2. In the Reason for your decision field, enter a reason for unsubscribing.

    3. In the Additional comments about your decision field, enter extra information about unsubscribing.

    4. Click Save.

To unsubscribe multiple products

  1. In the menu bar, click Requests > Request history.

  2. On the Request History page, click (Filter).

  3. In the Filer Data pane, select the Active check box.

  4. Click Apply filter.

  5. (Optional) To control which requests are displayed, click (Filter) (see Filtering). For example, this allows you to show just requests that you have carried out for other identities.

  6. (Optional) If you want to unsubscribe products of another identity, in the Search field, enter the identity's name.

  7. In the list, select the check boxes next to the products you want to unsubscribe.

  8. Click Actions > Unsubscribe product.

  9. In the Unsubscribe Product pane, perform the following actions:

    1. In the Unsubscribed as from field, enter the date for unsubscribing the products. If you leave this field empty, the products are unsubscribed once you have clicked Saved.

    2. In the Reason for your decision field, enter a reason for unsubscribing.

    3. In the Additional comments about your decision field, enter extra information about unsubscribing.

    4. Click Save.

Related topics

Displaying requests

You can display all the requests for which you have made approval decisions.

To display approvals

  1. In the menu bar, click Requests > Request history.

  2. On the Request History page, click (Filter).

  3. In the Filter data pane, select the My approval decisions check box.

  4. Click Apply filter.

  5. (Optional) To display details of a request (for example, the approval workflow or who can make approval decisions about the request), click the request.

Related topics

Undoing approvals

If you have made an approval decision about a request, you can undo the approval. To do this, the following prerequisites must be met:

  • You made the last approval decision about the request.

  • The last approval decision about the request was made at another approval level.

  • There are no parallel approval steps at the current approval level.

To undo an approval

  1. In the menu bar, click Requests > Request history.

  2. (Optional) To control which requests are displayed on the Request History page, click (Filter) (see Filtering). For example, this allows you to show just pending requests (no approval decision yet made).

  3. In the list, click the request whose approval you want to undo.

  4. In the View Request Details pane, click Undo approval decision.

  5. In the Undo Approval Decision dialog, perform the following actions:

    1. In the Reason for your decision field, enter why you want to undo the approval.

    2. Click Save.

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