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Identity Manager 9.2.1 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange environments Synchronizing a Microsoft Exchange environment
Setting up initial synchronization with Microsoft Exchange Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Basic data for managing a Microsoft Exchange environment Microsoft Exchange structure Microsoft Exchange mailboxes Microsoft Exchange mail users and Microsoft Exchange mail contacts Microsoft Exchange mail-enabled distribution groups Microsoft Exchange dynamic distribution groups Microsoft Exchange mail-enabled public folders Extensions for supporting Exchange Hybrid environments Error handling Configuration parameters for managing a Microsoft Exchange environment Default project template for Microsoft Exchange Processing methods of Microsoft Exchange system objects Microsoft Exchange connector settings

Creating Microsoft Exchange mail-enabled distribution groups

Set up mail-enabled distribution groups for universal security groups and universal distribution groups.

To create a mail-enabled distribution group

  1. In the Manager, select the Active Directory > Mail-enabled distribution groups category.

  2. Click in the result list.

  3. On the main data form, enter the main data of the group.

  4. Save the changes.

To create a mail-enabled distribution list for an Active Directory group

  1. In the Manager, select the Active Directory > Groups > Universal groups category.

  2. In the result list, select the group then select the Change main data task.

  3. Select the Create mail-enabled distribution list task.

  4. Enter the following information:

    • Active Directory group: The group is already selected.

    • Exchange organization: The Microsoft Exchange organization is already selected. Check the setting.

    • Alias: Unique alias for further identification of the mail-enabled distribution group.

  5. Save the changes.
Related topics

Editing main data of Microsoft Exchange mail-enabled distribution groups

To edit a mail-enabled distribution group

  1. In the Manager, select the Active Directory > Mail-enabled distribution groups category.

  2. Select the mail-enabled distribution group in the result list and run the Change main data task.

  3. Edit the mail-enabled distribution group's main data.

  4. Save the changes.
Related topics

Main data for Microsoft Exchange mail-enabled distribution groups

Enter the following general main data.

Table 38: Mail-enabled distribution group main data
Property Description

Active Directory group

Active Directory group for which the mail-enabled distribution group is created.

Exchange organization

Name of the organization.

Alias

Unique alias for further identification of the mail-enabled distribution group.

Simple display

Simple display name for systems that cannot interpret all the characters of normal display names.

Phonetic display name

Display name in phonetic letters. It is used if the pronunciation and spelling of the name do not match. For example, the display name is used to sort recipients in the hierarchical address book if no sort order is given. They are sorted in ascending order from A to Z.

If no phonetic name is given, they are sorted by the simple display name.

Sort order

Specifies the order in which to display recipients in the hierarchical address book. The larger the value, the higher the ranking in the sort order.

If no order is given or more than one entries have the same sort order, recipients are sorted by their phonetic display name.

Recipient type (detail)

Name of the recipient type. Permitted values are Mail-enabled non-universal groups, Mail-enabled universal distribution groups, Mail-enabled universal security groups, and Room list.

NOTE: When you create a mail-enabled distribution group for room lists, select the Room list value. For all other distribution group types, leave this empty. It is determined and entered by synchronization.

Expansion server

Server on to which to expand the mail-enabled distribution group.

Proxy addresses

Email addresses for the mail-enabled distribution group. You can also add other mail connectors (for example, CCMail, MS) in addition to the standard address type (SMTP, X400).

Use the following syntax to set up other proxy addresses:

Address type: new email address

Hierarchical group

Specifies whether the mail-enabled distribution group in the hierarchical address book are used.

Do not display in address list

Specifies whether the mail-enabled distribution group is visible in address books. Set this option if you want to prevent the mail-enabled distribution group from being displayed in address books. This option applies to all address books.

Max. send size [KB]

Maximum size of message in KB that a mail-enabled distribution group can send. The Microsoft Exchange organization global settings in the Microsoft Exchange System Manager come into effect for message delivery if there are no limitations.

Max. receiving size [KB]

Maximum size of message in KB that a mail-enabled distribution group can receive. The Microsoft Exchange organization global settings in the Microsoft Exchange System Manager come into effect for message delivery if there are no limitations.

Report to sender

Specifies whether the delivery reports are sent to the message sender.

Report to owner

Specifies whether the delivery reports are sent to the message owner.

Automatically update based on recipient policy

Specifies whether changes to recipient's email addresses are automatically updated based on recipient policies.

Only limit messages from authenticated users

Specifies whether authentication data is requested from senders. Set this option if only messages from authenticated users are permitted.

Out-of-office message to sender

Set this option if the sender should receive out-of-office messages.

Add to group

Specifies how users can join the mail-enabled distribution group. Permitted values are:

  • Open: Members can be added to the group without approval.

  • Closed: Only mail-enabled distribution group administrators can add members to the group. Requests to be added to the group are automatically denied.

  • Owner approval: Requests to be added to the group can be made and are approved by the mail-enabled distribution group administrators.

Leave group

Specifies how users can leave the mail-enabled distribution group. Permitted values are:

  • Open: Members can leave the group without approval.

  • Closed: Members can only leave the group with administrator approval. Requests to leave the group are automatically denied.

Distribution group moderation

Specifies whether the mail-enabled distribution group is moderated. Set this option if the distribution group should be moderated. Use the task Assign moderators to specify moderators.

Sending message to

Specifies how senders are notified when they send messages to moderated distribution groups. Permitted values are:

  • Do not notify: The sender is not notified.

  • Only notify senders in your exchange organization: Only internal senders receive a notification.

  • Notify all senders: Internal and external senders receive notification.

Receive restrictions for Microsoft Exchange mail-enabled distribution groups

NOTE: The Assign mail acceptance and Assign mail rejection assignments are mutually exclusive. You can specify whether to accept or deny the recipient's message.

To modify mail acceptance for mail-enabled distribution groups

  1. In the Manager, select the Active Directory > Mail-enabled distribution groups category.

  2. Select the mail-enabled distribution group in the result list.

  3. Select the Assign mail acceptance task to specify recipients whose messages are accepted.

    - OR -

    Select the Assign mail rejection task to specify recipients whose messages are rejected.

  4. Select the table containing the recipient from the menu at the top of the form. You have the following options:

    • Mail-enabled distribution groups

    • Dynamic distribution groups

    • Mailboxes

    • Mail users

    • Mail contacts

  5. In the Add assignments pane, assign recipients.

    TIP: In the Remove assignments pane, you can remove assigned recipients.

    To remove an assignment

    • Select the recipient and double-click .

  6. Save the changes.

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