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Identity Manager On Demand Hosted - Identity Management Base Module Administration Guide

Basics for mapping company structures in One Identity Manager Dynamic roles Departments, cost centers, and locations
One Identity Manager users for managing departments, cost centers, and locations Basic information for departments, cost centers, and locations Creating and editing departments Creating and editing cost centers Creating and editing locations Setting up IT operating data for departments, cost centers, and locations Assigning employees, devices, and workdesks to departments, cost centers, and locations Assigning company resources to departments, cost centers, and locations Creating dynamic roles for departments, cost centers, and locations Dynamic roles with incorrectly excluded employees Assign organizations Specifying inheritance exclusion for departments, cost centers, and locations Assigning extended properties to departments, cost centers, and locations Reports about departments, cost centers, and locations
Employee administration
One Identity Manager users for employee administration Basic data for employee main data Employee's central user account Employee's default email address Employee's central password Mapping multiple employee identities Password policies for employees Creating and editing employees Disabling and deleting employees Deleting all employee related data Limited access to One Identity Manager Changing the certification status of employees Assigning company resources to employees Displaying the origin of employees' roles and entitlements Analyzing role memberships and employee assignments Displaying the employees overview Displaying and deleting employees' Webauthn security keys Determining the language for employees Determining employees working hours Manually assigning user accounts to employees Entering calls for employees Assigning extended properties to employees Employee reports
Managing devices and workdesks Managing resources Setting up extended properties Configuration parameters for managing departments, cost centers, and locations Configuration parameters for managing employees Configuration parameters for managing devices and workdesks

Modify IT operating data

If IT operating data changes, you must transfer the changes to the existing user accounts. To do this, templates must be rerun on the affected columns. Before you can run the templates, you can check what effect a change to the IT operating data has on the existing user accounts. You can decide whether the change is transferred to the One Identity Manager database in the case of each affected column in each affected database.

Prerequisites

  • The IT operating data of a department, a cost center, or a location have been changed.

    - OR -

  • The default values in the IT operating data template were modified for an account definition.

NOTE: If the assignment of an employee to a primary department, cost center, or to a primary location changes, the templates are automatically run.

To run the template

  1. In the Manager, select the <target system type> > Basic configuration data > Account definitions > Account definitions category.

  2. Select an account definition in the result list.

  3. Select the Run templates task.

    This displays a list of all user accounts that were created with the selected account definition and whose properties were changed by modifying the IT operating data. That means:

    • Old value: Value of the object property before changing the IT operating data.

    • New value: Value of the object property after changing the IT operating data.

    • Selection: Specifies whether the new value is copied to the user account.

  4. Mark all the object properties in the selection column that will be given the new value.

  5. Click Apply.

    The templates are applied to all selected user accounts and properties.

Assigning employees, devices, and workdesks to departments, cost centers, and locations

Assign employees, devices, and workdesks to departments, cost centers, and locations. Employees, devices, and workdesks can obtain their company resources through these organizations.

To add employees, devices, and workdesks to a hierarchical role

  1. In the Manager, select the Organizations > <role class> category.

  2. Select the role in the result list.

  3. Select the appropriate task.

    • Assign employees

    • Assign devices

    • Assign workdesks

  4. In the Add assignments pane, assign objects.

    TIP: In the Remove assignments pane, you can remove object assignments.

    To remove an assignment

    • Select the object and double-click .
  5. Save the changes.

TIP: Use dynamic roles to assign employees, devices, and workdesks to departments, cost centers, and locations automatically.

Related topics

Assigning company resources to departments, cost centers, and locations

The default method of assigning employees, devices, and workdesks is indirect assignment. This allocates an employee, a device or a workdesk to departments, cost centers, or locations. The total of assigned company resources for an employee, a device or workdesk is calculated from their position within the hierarchy, the direction of inheritance and the company resources assigned to these roles.

Indirect assignment is divided into:

  • Secondary assignment

    You make a secondary assignment by classifying an employee, a device, or a workdesk within a role hierarchy. Secondary assignment is the default method for assigning and inheriting company resources through roles.

    IMPORTANT: You use role classes to specify whether a secondary assignment of company resources is possible.

    If an employee, device or a workdesk fulfills the requirements of a dynamic role, the object is added dynamically to the corresponding company structure and can obtain company resources through it.

  • Primary assignment

    You make a primary assignment using a department, cost center, or location foreign key reference in employee, device and workdesk objects. Primary assignment inheritance can be enable through configuration parameters.

You must assign company resources to departments, cost centers, or locations so that employees, devices, and workdesks can inherit company resources. The following table shows the possible company resources assignments.

NOTE: Company resources are defined in the One Identity Manager modules and are not available until the modules are installed.

Table 23: Possible company resource assignments
Company resource Available in Module

Resources

always

Account definitions

Target System Base Module

Groups of custom target systems

Target System Base Module

System entitlements of custom target systems

Target System Base Module

Active Directory groups

Active Directory Module

SharePoint groups

SharePoint Module

SharePoint roles

SharePoint Module

LDAP groups

LDAP Module

Notes groups

Domino Module

SAP groups

SAP R/3 User Management module Module

SAP profiles

SAP R/3 User Management module Module

SAP roles

SAP R/3 User Management module Module

SAP parameters

SAP R/3 User Management module Module

Structural profiles

SAP R/3 Structural Profiles Add-on Module

BI analysis authorizations

SAP R/3 Analysis Authorizations Add-on Module

E-Business Suite permissions

Oracle E-Business Suite Module

System roles

System Roles Module

Subscribable reports

Report Subscription Module

Software

Software Management Module

Azure Active Directory groups

Azure Active Directory Module

Azure Active Directory administrator roles

Azure Active Directory Module

Azure Active Directory subscriptions

Azure Active Directory Module

Disabled Azure Active Directory service plans

Azure Active Directory Module

Unix groups

Unix Based Target Systems Module

Cloud groups

Cloud Systems Management Module

Cloud system entitlements

Cloud Systems Management Module

PAM user groups

Privileged Account Governance Module

Google Workspace groups

Google Workspace Module

Google Workspace products and SKUs

Google Workspace Module

SharePoint Online groups

SharePoint Online Module

SharePoint Online roles

SharePoint Online Module

To add company resources to a hierarchical role

  1. In the Manager, select the Organizations > <role class> category.

  2. Select the role in the result list.

  3. Select the task to assign the corresponding company resource.

  4. In the Add assignments pane, assign company resources.

    TIP: In the Remove assignments pane, you can remove company assignments.

    To remove an assignment

    • Select the company resource and double-click .
  5. Save the changes.
Detailed information about this topic
Related topics

Creating dynamic roles for departments, cost centers, and locations

Use this task to define dynamic roles for single departments, cost centers or location. This allows you to specify memberships in these roles.

NOTE:Create dynamic role is only set for departments, cost centers, and locations, which do not have Dynamic roles not allowed set.

To create a dynamic role

  1. In the Manager, select the Organizations > <role class> category.

  2. Select the role in the result list.

  3. Select the Create dynamic role task.

  4. Enter the required main data.

  5. Save the changes.

To edit a dynamic role

  1. In the Manager, select the Organizations > <Role class> > Dynamic roles category.

  2. Select the role in the result list.

  3. Open the role's overview form.

  4. Select Dynamic roles and click on the dynamic role.

  5. Select the Change main data task.

  6. Edit the dynamic role's main data.

  7. Save the changes.

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