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Identity Manager 9.1 - Administration Guide for Connecting to Exchange Online

About this guide Managing Exchange Online environments Synchronizing an Exchange Online environment
Setting up Exchange Online synchronization Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Basic data for managing an Exchange Online environment Exchange Online organization configuration Exchange Online mailboxes Exchange Online mail users Exchange Online mail contacts Exchange Online mail-enabled distribution groups
Creating Exchange Online mail-enabled distribution groups Editing main data for Exchange Online mail-enabled distribution groups Main data for Exchange Online mail-enabled distribution groups Receive restrictions for Exchange Online mail-enabled distribution groups Customizing send permissions for Exchange Online mail-enabled distribution groups Specifying moderators for Exchange Online mail-enabled distribution groups Specifying Exchange Online mail-enabled distribution groups Assigning Exchange Online mail-enabled distribution groups to Exchange Online recipients Exchange Online mail-enabled distribution group inheritance based on categories Adding Exchange Online dynamic distribution groups to Exchange Online mail-enabled distribution groups Adding an Exchange Online dynamic distribution group to Exchange Online mail-enabled distribution groups Adding Exchange Online mail-enabled public folder to Exchange Online mail-enabled distribution groups Assigning extended properties to Exchange Online mail-enabled distribution groups Deleting Exchange Online mail-enabled distribution groups
Exchange Online Office 365 groups Exchange Online dynamic distribution groups Exchange Online mail-enabled public folders Reports about Exchange Online objects Configuration parameters for managing an Exchange Online environment Default project template for Exchange Online Editing Exchange Online system objects Exchange Online connector settings

Assigning Exchange Online mail-enabled distribution groups to Exchange Online recipients

Exchange Online mail-enabled distribution groups can be assigned directly or indirectly to mailboxes, mail users, and mail contacts.

In the case of indirect assignment, employees and mail-enabled distribution groups are assigned to hierarchical roles, such as departments, cost centers, locations, or business roles. The mail-enabled distribution groups assigned to an employee are calculated from the position in the hierarchy and the direction of inheritance.

  • If you add an employee in roles and the employee has a mailbox, the mailbox is added to the mail-enabled distribution groups.

  • If you add an employee to roles and that employee has a mail user, the mail user is added to the mail-enabled distribution groups.

  • If you add an employee to roles and that employee has a mail contact, the mail contact is added to the mail-enabled distribution groups.

Furthermore, Exchange Online mail-enabled distribution groups can be requested in the Web Portal. To do this, add employees to a shop as customers. All Exchange Online mail-enabled distribution groups that are assigned to this shop as products can be requested by the customers. Requested Exchange Online mail-enabled distribution groups are assigned to the employees after approval is granted.

Through system roles, Exchange Online mail-enabled distribution groups can be grouped together and assigned to employees and workdesks as a package. You can create system roles that contain only Exchange Online mail-enabled distribution groups. You can also group any number of company resources into a system role.

To react quickly to special requests, you can assign Exchange Online mail-enabled distribution groups directly to mailboxes, mail users, and mail contacts.

For more information see the following guides:

Topic

Guide

Basic principles for assigning and inheriting company resources

One Identity Manager Identity Management Base Module Administration Guide

One Identity Manager Business Roles Administration Guide

Assigning company resources through IT Shop requests

One Identity Manager IT Shop Administration Guide

System roles

One Identity Manager System Roles Administration Guide

Detailed information about this topic

Prerequisites for indirect assignment of Exchange Online mail-enabled distribution groups

In the case of indirect assignment, employees and Exchange Online mail-enabled distribution groups are assigned to hierarchical roles, such as departments, cost centers, locations, or business roles. When assigning Exchange Online mail-enabled distribution groups indirectly, check the following settings and modify them if necessary.

  1. Assignment of employees and Exchange Online mail-enabled distribution groups is permitted for role classes (departments, cost centers, locations, or business roles).

    For more information, see the One Identity Manager Identity Management Base Module Administration Guide.

    ClosedAllow assignments to role classes of departments, cost centers, locations, or roles

  2. Setting for assigning mail-enabled distribution groups to mailboxes.

    • The mailbox is labeled with the Groups can be inherited option.

    • The mailbox's Azure Active Directory user account is linked to an employee.

  3. Settings for assigning mail-enabled distribution groups to mail users.

    • The mail user is labeled with the Groups can be inherited option.

    • The mail user is linked to an employee.

  4. Settings for assigning mail-enabled distribution groups to mail contacts.

    • The mail contact is labeled with the Groups can be inherited option.

    • The mail contact is linked to an employee.

NOTE: There are other configuration settings that play a role when company resources are inherited through departments, cost centers, locations, and business roles. For example, role inheritance might be blocked or inheritance of employees not allowed. For more detailed information about the basic principles for assigning company resources, see the One Identity Manager Identity Management Base Module Administration Guide.

Related topics

Assigning Exchange Online mail-enabled distribution groups to departments, cost centers, and locations

Assign mail-enabled distribution groups to departments, cost centers, or locations so that the mail-enabled distribution groups can be assigned to mailboxes, mail users, and mail contacts through these organizations.

To assign a mail-enabled distribution group to departments, cost centers, or locations (non role-based login)

  1. In the Manager, select the Azure Active Directory > Mail-enabled distribution groups category.

  2. Select the mail-enabled distribution group in the result list.

  3. Select the Assign organizations task.

  4. In the Add assignments pane, assign the organizations:

    • On the Departments tab, assign departments.

    • On the Locations tab, assign locations.

    • On the Cost centers tab, assign cost centers.

    TIP: In the Remove assignments pane, you can remove assigned organizations.

    To remove an assignment

    • Select the organization and double-click .

  5. Save the changes.

To assign mail-enabled distribution groups to a department, a cost center, or a location (non role-based login or role-based login)

  1. In the Manager, select the Organizations > Departments category.

    - OR -

    In the Manager, select the Organizations > Cost centers category.

    - OR -

    In the Manager, select the Organizations > Locations category.

  2. Select the department, cost center or location in the result list.

  3. Select the Assign Exchange Online mail-enabled distribution list task.

  4. In the Add assignments pane, assign mail-enabled distribution groups.

    TIP: In the Remove assignments pane, you can remove assigned mail-enabled distribution groups.

    To remove an assignment

    • Select the mail-enabled distribution group and double-click .

  5. Save the changes.
Related topics

Assigning Exchange Online mail-enabled distribution groups to business roles

NOTE: This function is only available if the Business Roles Module is installed.

Assign the mail-enabled distribution group to business roles so that the mail-enabled distribution group is assigned to user accounts through these business roles.

To assign a mail-enabled distribution group to business roles (non role-based login)

  1. In the Manager, select the Azure Active Directory > Mail-enabled distribution groups category.

  2. Select the mail-enabled distribution group in the result list.

  3. Select the Assign business roles task.

  4. In the Add assignments pane, select the role class and assign business roles.

    TIP: In the Remove assignments pane, you can remove assigned business roles.

    To remove an assignment

    • Select the business role and double-click .

  5. Save the changes.

To assign mail-enabled distribution groups to a business role (non role-based login or role-based login)

  1. In the Manager, select the Business roles > <role class> category.

  2. Select the business role in the result list.

  3. Select the Assign Exchange Online mail-enabled distribution list task.

  4. In the Add assignments pane, assign mail-enabled distribution groups.

    TIP: In the Remove assignments pane, you can remove assigned mail-enabled distribution groups.

    To remove an assignment

    • Select the mail-enabled distribution group and double-click .

  5. Save the changes.
Related topics
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