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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Managed Units

  • Managed Unit members: Lists Active Roles Managed Units, along with their members. For each Managed Unit, identifies its name, path and description as well as the name, type and description of every object held in that Managed Unit.

  • Managed Unit membership rules: Lists Active Roles Managed Units, along with their membership rules. For each Managed Unit, identifies its name, path and description as well as the rules that determine what objects are included to, or excluded from, that Managed Unit.

  • Managed Unit summary: Lists Active Roles Managed Units, along with quantitative information regarding Managed Unit members, membership rules, Trustees and policies. For each Managed Unit, identifies the number of its members and membership rules, the number of security principals (Trustees) that have administrative permissions for that Managed Unit, and the number of Active Roles Policy Objects that affect the Managed Unit.

  • Managed Units affected by Policy: Lists Active Roles Managed Units that are affected by Active Roles Policy Objects whether through a Policy Object linked to the Managed Unit itself or through a Policy Object linked to a container or another Managed Unit that holds the given Managed Unit. For each Managed Unit, identifies the name and description of every Policy Object that affects the Managed Unit as well as the container or Managed Unit from which the policy effect is inherited.

  • Managed Units with delegated control: Lists Active Roles Managed Units that have administrative control delegated by applying Active Roles Access Templates whether to the Managed Unit itself (direct permissions) or to a container or another Managed Unit that holds the given Managed Unit (inherited permissions). For each Managed Unit, identifies the security principals (Trustees) to which administrative control is delegated, the Access Templates that determine the administrative permissions, and whether those are direct or inherited permissions.

Policy Objects

  • Linked Property Validation Settings: Lists object properties that are under the control of any Property Generation and Validation policy defined in Active Roles. For each property, lists the object classes possessing that property, identifies the Policy Objects that affect the property, the container to which the Policy Object is linked, and the policy conditions. The report only includes containers to which Policy Objects are linked directly, without considering policy inheritance. You can filter the list of properties by various parameters (such as property name, object class name, container name, and Policy Object name).

  • Linked Property Validation Settings (with inheritance): Lists objects, along with their properties, that are under the control of any Property Generation and Validation policy defined in Active Roles. An object included in this report may have a Policy Object linked to the object itself (direct policy) or to a container that holds the object (inherited policy). The report groups the list of objects by property. For each property, the report lists the objects possessing that property, identifies the Policy Objects and policy conditions that affect each of the listed objects, and indicates whether this is a direct or inherited policy. You can filter the list of objects and object properties by various parameters, such as property name, object name and type, and Policy Object name.

  • Linked Script Settings (with inheritance): Lists objects that are under the control of any script-based (Script Execution) policy defined in Active Roles. An object included in this report may have a Policy Object linked to the object itself (direct policy effect), or to a container that holds the object (inherited policy effect). The report identifies the script-based Policy Objects that affect each of the listed objects, along with the origin of the policy effect (direct or inherited). You can filter the list of objects by various parameters (such as object name, object class name, and Policy Object name).

  • Policy Object references: Lists Active Roles Policy Objects that are applied (linked) to any container or Managed Unit. For each Policy Object, identifies its name, description and category (provisioning or deprovisioning), and lists the container to which the Policy Object is linked. You can filter the list by Policy Object name, container or Managed Unit name, and Policy Object category.

  • Policy Object Settings: Lists Active Roles Policy Objects, together with their policy entries. For each Policy Object, provides detailed information about all policies defined in the Policy Object. You can filter the list by Policy Object name, policy type, and policy entry name.

  • Policy Object summary: Lists Active Roles Policy Objects, together with the following information for each Policy Object: name, type (provisioning or deprovisioning), the number of directory objects to which the Policy Object is linked (reference number), the total number of individual policies defined in the Policy Object (entry number), and the number of policies of each particular type defined in the Policy Object.

  • Policy Objects with Securable Objects: Lists Active Roles Policy Objects, together with the directory objects that are affected by each Policy Object. A directory object included in this report may have a Policy Object linked to the object itself (direct policy effect), or to a container that holds the object (inherited policy effect). For each directory object that is affected by a given Policy Object, the report identifies the object’s canonical name, type, and description. Also, it indicates whether the policy effect is direct or inherited. You can filter the list by Policy Object name, policy type, and by directory object name and type.

  • Securable Objects (with inheritance): Lists directory objects that are affected by Active Roles Policy Objects. For each directory object, identifies the Policy Objects that are linked to the directory object itself (direct policy effect), or to a container that holds the directory object (inherited policy effect). For each Policy Object that affects a given directory object, the report lists the Policy Object’s name, path, description, and policy entries. Also, it indicates whether the policy effect is direct or inherited. You can filter the list by directory object name and type, Policy Object name and type, and by policy entry name.

Policy Compliance

  • Objects violating Policy Rules: Lists directory objects and their properties that are not in compliance with policies determined by Active Roles Policy Objects. For each directory object, identifies the object’s name, parent container, type and description, and indicates what properties violate policy rules and what Policy Objects define the policy rules that are violated.

  • Violated Policy Rules: Lists Active Roles Policy Objects that have policy rules violated by certain directory objects. For each Policy Object, identifies the policies defined in that Policy Object, and, for every single policy, provides information about directory objects and their properties which are not in compliance with that policy.

Management History

The Management History feature provides information on who did what and when it was done with regard to the Active Directory management tasks performed using Active Roles.

This feature gives you a clear log documenting the changes that have been made to a given object, such as a user or group object. The log includes entries detailing actions performed, success or failure of the actions, as well as which attributes were changed.

By using the Management History feature, you can examine:

  • Change History: Information on changes that were made to directory data via Active Roles.

  • User Activity: Information on management actions that were performed by a given user.

IMPORTANT:

  • The reports produced by the Change History or User Activity command include information only about the changes that were made using a certain group of Administration Service (those Services that share a common database). As the Active Roles Console or Web Interface automatically selects the Service to connect to, you may encounter different reports for the same target object or user account during different connection sessions.

  • Active Roles uses the Management History storage to hold approval, temporal group membership, and deprovisioning tasks. Without synchronizing information between Management History storages, such a task created by one of the Administration Services may not be present on other Administration Services. As a result, behavior of the Active Roles Console or Web Interface varies depending on the chosen Administration Service.

Both Change History and User Activity use the same source of information—the Management History log, also referred to as the Change Tracking log. The configuration settings of the Change Tracking log are discussed in Management History configuration.

Active Roles also includes reports to examine Management History by collecting and analyzing event log records. For more information, see Active Roles Reporting. However, the process of retrieving and consolidating records from the event log may be time-consuming and inefficient.

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