You can add new identities. This function is mainly designed for adding external identities. For example, subcontractors who are not entered in the human resources department. Data from new identities is either transferred completely to the database or existing data is updated and/or augmented. This depends on the system configuration and the import setting from closed systems.

To add a new identity

1. In the menu bar, click Responsibilities > Governance Administration.

2. On the Governance Administration page, click Identities.

3. On the Identities page, click Add a new identity.

4. On the Add a new identity page, enter the identity's main data in the respective fields (see Adding a new identity (page description)).

5. Click Save.

   When saving, the system checks whether the combination of first and last name already exists.

6. Depending on the result of checking the name combination, perform one of the following actions:

   • If this combination of names does not yet exist, confirm the prompt with Yes.

   • If this combination of names already exists and you want to edit/update the existing identity:

     1. On the Other identities with similar properties page, in the list, click the identity that you want to edit/update.

     2. Click Update identity data.

     3. Confirm the prompt with Yes in the dialog.

        This edits/updates the identity data.

   • If identical combinations already exists and you still want add a new identity:

     1. On the Other identities with similar properties page, click Add a new identity.

     2. Confirm the prompt with Yes in the dialog.

        This adds new identity data.

Related topics

• Governance administration (page description)

• Identities (page description)

• Adding a new identity (page description)